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Practical_Exercise_Group_1

1

Vendor

PE Contract # 9

Ali Bayramli Equip

304th MI Bn

FINANCE SUPPORT IS NEEDED TO PAY A CONTRACT FOR A VENDOR THAT HAS PROVIDED

SUPPLIES OR SERVICES TO THE SPECIFIED UNIT.

FUNDING AMOUNT

$16,700

COUNTRY LOCATION

FOB Warrior, Azerbaijan

REQUIRED DOCUMENTS (CHECKLIST)

LETTER OF JUSTIFICATION

DA 3953 (Purchase Request & Cmt)

DD 1155 (Contract)

VENDOR INVOICE

DD 250 (Material Inspection/Receive Rpt)

VENDOR ID CARD

FINANCE DET PREPARES SF 1034 (Payment

Voucher)

SF 1034 IS CERTIFIED BY SOMEONE OTHER

THAN DDO/DA; BEFORE PMT IS MADE

DDO/DA VERIFIES VENDOR ID

KEY QUESTIONS FOR CVS CELL

ANSWERS

1. WHAT ARE REQUIREMENTS TO PAY A

CONTRACT? WHAT IS THE FORM #?

(1)YOU NEED THE ABOVE REQUIRED DOCUMENTS. A CONTRACT IS PREPARED BY KO ON A DD1155.

2. WHAT IS THE JARB? WHAT CONSTITUES AN

ITEM BEING SUBMITTED TO JARB? WHO IS APPROVAL AUTHORITY FOR JARB?

(2)JOINT ACQUISITION REVIEW BOARD. ITEMS SUBMITTED ARE: (1) ANYTHING OVER $200K(2)MAJOR IT EQUIP (3)NTV's(4)CONSTRUCTION(5)INTERNE/CELL/ SATELLITE Svcs. DCG APPROVES JARB REQUEST.

3. WHAT IS LETTER OF JUSTIFICATION & WHO

SIGNS?

(3)LETTER OF JUSTIFICATION MUST ACCOMPANY EVERY DA3953 UNIT REQUEST. LOJ SIGNED BY BN CDR (LTC) & ENDORSED BY BDE STAFF / CDR (COL).

4. WHAT IS DA3953 & WHO IS APPROVING

OFFICIAL IN BLOCK 34//35?

(4)PURCHASE REQUEST & COMMITMENT-DA 3953. SIGNED BY LTC(< $50K) , COL (<$199K), MG(>$200K).

5. WHERE DOES DA3953 COME FROM? HOW

MANY SIGNATURES ARE REQUIRED?

(5)UNIT ORIGINATES. 4 SIGNATURES ARE REQUIRED: UNIT INTIATING OFFICER, IPBO, RM, LTC/COL/DCG.

6. WHAT OTHER PAPERWORK MAY BE

REQUIRED TO ACCOMPANY DD1155?

(6)STATEMENT OF WORK FOR NEW CONSTRUCTION FROM FIELD ENGINEER TEAM. INDEPENDENT GOVT EST FOR LABOR CONTRACT FROM KO. SOLE SOURCE JUSTIFICATION-SINGLE VENDOR BID FROM KO. UNIT PROVIDE A MAP / DIAGRAM.

7. WHAT IS A COR? WHAT IS A DD250 AND

WHERE DOES IT COME FROM?

(7)CONTRACTING OFFICER REPRESENTATIVE. APPOINTED ON ORDERS FOR UNIT TO SUPPORT KO IN UNIT CONTRACT PROCESS. MATERIAL / INSPECTION RECEIVING REPORT. COMES FROM COR. 2 SIGNATURES REQUIRED. COR & ANOTHER REPRESENTATIVE.

8. EXPLAIN PAPER TRAIL/AUTOMATIONS INPUT

FOR DD1155 AFTER RECEIPT?

(8) DD1155 / DA3953 RECEIVED FROM KO ONLY. CVS OFFICE INPUTs INTO CAPS. SETs UP BILLS REGISTER CARD & FILE FOLDER COPY. KO SUBMITS INVOICE & UNIT DD250. INVOICE INPUT INTO CAPS. MOD (SF30)

SUBMITTED BY KO TO CHANGE DD1155. CVS PREPARES SF

1034 & PMT IS CERTIFIED PRIOR TO PMT. CHECK ID.

DEPARTMENT OF THE ARMY

304th MI Bn


REPLY TO ATTENTION OF

AFZP-JTF7-MI15-Nov-xx

MEMORANDUM FORDirector of ContractingFOB Warrior, Azerbaijan

SUBJECT:

1. Effective.

Justification for Unit Spending

15-Nov-xx

2. Authority.JTF-7Contract Purchase Policy Letter, FOB W arrior

3. Requirement. Request funds to support our war time mission in the amount of$16,700.00 for my unit to perform its wartime mission in Support of Operation Restore Faith. The below items are requested from the JTF-7 JARB / Contracting Office and are not available from the normal military supply channel. All Non-expandable items will be accounted for thru the IPBO.

Supplies or Services

Texas "T" Barrier

Quantity

1

Unit

au

Unit Price

$400.00

Amount

$400.00

Gravel-load

1

au

$800.00

$800.00

SUV Rental

1

au

$500.00

$500.00

Guard Tower

Total

1

au

$15,000.00

$16,700.00

$15,000.00

John B. Smith

John B. Smith

LTC, MI Commanding

PE Contract # 9

(IP BO-10) (15-Nov-xx)PURCHASE REQUEST AND COMMITMENT

1. PURCHASE INSTRUMENT NO.2. REQUISITION NO.3. DATEPAGEOF

For use of this form, see AR 37-1; the proponent agency is OASA(FM)DASA03-06-M-7XXXIPBO-1015-Nov-xx11

4. TO:Director of Contracting5. THRU:23rd FM Company6. FROM:John B. Smith


It is requested that the supplies and services enu 03 JUL 1970

FOB Warrior, AzerbaijanLTC, MICommanding

7. PURCHASED FOR:8. DELIVERED TO:9. NOT LATER THAN

304 MI BN304 MI BN(Date)

15-Nov-xx

The supplies and services listed below cannot be secured through normal supply channels or other Army supply sources in the immediate vicinity, and

their procurement will not violate existing regulations pertaining to local purchases for stock, therefore, local procurement is necessary for the following reason: (Check appropriate box and complete item.)

12. LOCAL PURCHASE AUTHORIZED AS THE13. REQUISITIONING DISCLOSES NONAVAILABILITY OF

10. NAME OF PERSON TO CALL FOR INFO 11. TELEPHONE Matthew P. Alexander318-291-8626

FUND CERTIFICATION

NORMAL MEANS OF SUPPLY FOR THE

X AR 710-2, PARA 4-20

ITEMS AND LOCAL PURCHASE IS AUTHORIZED BYThe supplies and services listed on this request are properly

chargeable to the following allotments, the available balances of

which are sufficient to cover the cost thereof, and funds have been committed.

EMERGENCY SITUATION PRECLUDES USE OF REQUISITION CHANNELS FOR SECURING ITEM

19. ACCOUNTING CLSSIFICATION AND

14. ITE

15.

DESCRIPTION OF SUPPLY OR

16. QUANTITY

17. UNIT

ESTIMATED

a. UNIT PRICEb. TOTAL COST

1Texas "T" Barrier

Gravel-load

SUV Rental

1au

1au

1au

$400.00

$800.00

$500.00

$400.00

$800.00

$500.00

(20. NAME AND TITLE OF)CERTIFYING OFFICER21. Signature22. Date

15-Nov-xx

Guard Tower1au

Nothing Follows----------------------------

PE-Contract # 9

$15,000.00$15,000.00CPT, FC RM

23. DISCOUNT

24. PURCHASE

26. DELIVERY REQUIREMENTS

25. THE FOREGOING ITEMS ARE REQUIRED NOT LATER THAN AS INDICATED ABOVE FOR THE FOLLOW ING PURPOSE: FORCE PROTECTION AROUND FOB

ARE MORE THAN 7 DAYS REQUIRED TO INSPECT AND ACCEPT THE REQUESTED GOOD OR SERVICES

YESNOX

27. TYPED NAME AND GRADE OF INITIATING OFFICER

Matthew P. Alexander SFC S4

30. TELEPHONE NUMBER

318-291-8626

31. TYPED NAME AND GRADE OF SUPPLY OFFICER

28. SIGNATURE

Matthew P. Alexander

32. SIGNATURE

29. DATE

15-Nov-xx

33. DATE

34. TYPED NAME AND GRADE OF APPROVING OFFICER OR DESIGNEE

John B. Smith

LTC, MI

35. SIGNATURE36. DATE

15-Nov-xx

John B. S

Cal Naughton, JrGS-13, IPBO Cal Naughton, Jr15-Nov-xx Commanding

DA FORM 3953, MAR 91EDITION OF AUG 76 IS OBSOLETE

ORDER FOR SUPPLIES OR SERVICESPAGE 1 0F

1. CONTRACT/PURCH ORDER/AGREEMENT NO.2. DELIVERY ORDER/CALL NO.3. DATE OF ORDER/CALL (YYYYMMMDD)

4. REQUISITION/PURCH REQUEST NO.5. PRIORITY

DASA03-06-M-7XXX8000

6. ISSUED BYCODE

Director of Contracting

15-Nov-xxIPBO-10

7. ADMINISTERED BY (If other than 6)CODE8. DELIVERY FOB

DESTINATION

FOB Warrior, AzerbaijanOTHER

(See Schedule if other)

9. CONTRACTORCODEFACILITY10. DELIVER TO FOB POINT BY (Date)11. X IF BUSINESS IS

●

NAME AND ADDRESS

Ali Bayramli Equip

111 Elm St

(●)12. DISCOUNT TERMS

13. MAIL INVOICES TO THE ADDRESS IN BLOCK

SMALL

SMALL DISAD- VANTAGED

W OMEN-OW NED

● Ali Bayramli, Azerbaijan●

14. SHIP TOCODE15. PAYMENT W ILL BE MADE BYCODE

304th MI Bn


23rd FM Company FOB Warrior, Azerbaijan DSSN 8551

MARK ALL PACKAGES AND PAPERS W ITH IDENTIFICATION NUMBERS IN BLOCKS

1 AND 2.

16. TYPE OF

DELIVERY/ CALL

This deliv ery order/call is issued on another Gov ernment agency or in accordance with and subject to terms and conditions of abov e numbered contract.

ORDER

PURCHASE

Reference your

furnish the folowing on terms specifed herein

ACCEPTANCE. THE CONTRACTOR HEREBY ACCEPTS THE OFFER REPRESENTED BY THE NUMBERED PURCHASE ORDER AS IT MAY PREVIOUSLY HAVE BEEN OR IS NOW

MODIFIED, SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET FORTH, AND AGREES TO PERFORM THE SAME.

Ali M. BayAli M. BayAli M. BayPresident15-Nov-xx

NAME OF CONTRACTORSIGNATURETYPED NAME AND TITLE DATE SIGNED If this box is marked, supplier must sign Acceptance and return the following copies:(YYYYMMMDD)

17. ACCOUNTING AND APPROPRIATION DATA/LOCAL USE

18. ITEM NO19. SCHEDULE OF SUPPLIES/SERVICES20. QUANTITY ORDERED/

21. UNIT

22. UNIT PRICE23. AMOUNT

1Texas "T" Barrier1au$400.00$400.00

2Gravel-load

3SUV Rental

1au

1au

$800.00

$500.00

$800.00

$500.00

4Guard Tower1au$15,000.00$15,000.00

If quantity accpeted by the Government is same as quantity ordered, indicate by X

If different, enter actual quantity accepted below quantity ordered and encircle.

24. UNITED STATES OF AMERICA

Ricky BobbyRicky BobbyLTC, SC

25. TOTAL

26.

$16,700.00

27a. QUANTITY IN COLUMN 20 HAS BEEN

BY:Director of ContractingCONTRACTING/ORDERING OFFICERDIFFERENCES

INSPECTEDRECEIVED

ACCEPTED, AND CONFORMS TO

THE CONTRACT EXCEPT AS NOTED:

b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVEc. DATED. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

(YYYYMMMDD)REPRESENTATIVE

28. SHIP. NO.29. D.O. VOUCHER NO.

30. INITIALS

PARTIAL32. PAID BY33. AMOUNT VERIFIED CORRECT FOR

f. TELEPHONE NUMBERg. E-MAIL ADDRESSFINAL

31. PAYMENT34. CHECK NUMBER

36. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT.COMPLETE

a. DATE (YYYYMMDD)

37. RECEIVED AT

b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

38. RECEIVED BY (Print)39. DATE RECEIVED (YYYYMMDD)

PE-Contract #915-Nov-xx

PARTIAL FINAL

40. TOTAL CON- TAINERS

35. BILL OF LADING NO.

41. S/R ACCOUNT NUMBER42. S/R VOUCHER NO.

DD FORM 1155, DEC 2001PREVIOUS EDITIONS IS OBSOLETE.

Ali Bayramli Equip

111 Elm St

Ali Bayramli, Azerbaijan

15-Nov-xx

Invoice Number

Purchase Order

8000

7012

TermsDue On Receipt

Delievered ToMatthew P. Alexander

304th MI Bn


SFC S4

ITEM / SUPPLIES / SERVICESQUANTITYUNIT PRICEAMOUNT

Texas "T" Barrier1$400.00$400.00

Gravel-load1$800.00$800.00

SUV Rental1$500.00$500.00

Guard Tower1$15,000.00$15,000.00

Ali M. Ba

Ali M. Bay

President

PE # 9

TOTAL$16,700.00

MATERIAL INSPECTION AND RECEIVING REPORTForm Approved

OMB No 0704-0248

gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection

of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0248). Respondents should be aware

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION.

SEND THIS FORM IN ACCORDANCE W ITH THE INSTRUCTIONS CONTAINED IN THE DFARS, APPENDIX F-401.

1. PROCUREMENT INSTRUMENT IDENTIFICATION

ORDER NO.

6. INVOICE NO./DATE

7.

PAGE

OF

ACCEPTANCE FORM

CONTRACT NO.DASA03-06-M-7XXX

800015-Nov-xx

1

1

2. SHIPMENT NO.3. DATE SHIPPED

15-Nov-xx

4. B/L

TCN

5. DISCOUNT TERMS

N30

9. PRIME CONTRACTORCODE10.ADMINISTERED BYCODE

Ali Bayramli EquipDirector of Contracting

111 Elm StFOB Warrior, Azerbaijan

Ali Bayramli, Azerbaijan

11. SHIPPED FROM (If other than 9)CODEFOB:12.PAYMENT WILL BE MADE BYCODE

Ali Bayramli, Azerbaijan23rd FM Company FOB Warrior, Azerbaijan

DSSN 8551

13. SHIPPED TOCODE14.MARKED FORCODE

304th MI Bn


15.16. STOCK/PART NO.DESCRIPTION17. QUANTITY18.19.20.

(Indicate number of shipping containers - type of

ITEM NO.container - container number.)SHIP/REC'D*UNITUNIT PRICEAMOUNT

1Texas "T" Barrier1au$400.00$400.00

2Gravel-load1au$800.00$800.00

3SUV Rental1au$500.00

4Guard Tower1au$15,000.00

$500.00

$15,000.00

21. CONTRACT QUALITY ASSURANCE22. RECEIVER'S USE

a. ORIGINb. DESTINATIONQuantities shown in column 17 were received in

CQAACCEPTANCE of listed itemsCQA X ACCEPTANCE of listed itemsapparent good condition except as noted.

has been made by me or under my supervision and they conform to contract except as noted herein or

has been made by me or under my supervision and15-Nov-xx XMatthew P. Alexander

on supporting documentson supporting documentsDATE RECEIVEDSIGNATURE OF AUTHORIZ ED

GOVERNM ENT REPRESENTATIVE

DATESIGNATURE OF AUT HORIZ ED

15-Nov-xxHowell C. Jones III

DATESIGNATURE OF AUTHORIZ ED

TYPED NAM E:Matthew P. Alexander

GOVERNM ENT REPRESENTATIVEGOVERNM ENT REPRESENTATIVETITLE:SFC S4

TYPED NAM E:TYPED NAM E:Howell C. Jones IIIM AILING ADDRESS:304th MI Bn

TITLE:TITLE:SFC,S1FOB Warrior, Azerbaijan

(COMM ERCIAL TELEPHONE)M AILING ADDRESSM AILING ADDRESS:304th MI BnNUM BER:803-751-8676

FOB Warrior, Azerbaijan* If quantity receiv ed by the Gov ernment is the same as quantity

COMM ERCIAL TELEPHONE NUM BER:

23. CONTRACTOR USE ONLY

COMM ERCIAL TELEPHONE NUM BER:

(803-751-5539)PE # 9

shipped, indicate by (X) mark; if different, enter actual quantity

receiv ed below quantity shipped and encircle.

DD FORM 250, AUG 2000PREVIOUS EDITION IS OBSOLETE.

For Training Purposes Only

FMY1 STEP 1 OF 3

PE #9

Scenario: You are a Purchase Order Processor (Budget Analyst) with USAFOR-A, and have been directed to create a Funds Pre-commitment Document in.

FMY1 – Create Funds Pre-commitment

FMY1

Step

Field

Value

Description

1

Document type

Click

Drop-Down Selection: Choose from drop-down menu. (Always will be M1)

2

Select

M1

Action

3

Company Code

Army

Text Entry: Entry will always be

Army.

4

Currency/rate

USD

Text Entry: Currency with which amounts in a transaction are entered and recorded.

5

Menu Bar

Click

Action

6

Funds precommitment: Create Overview scrn

7

Doc.text

Texas “T” Barrier

Text Entry: Description of type of

payment.

8

Line Items

9

Overall amount

Line Item 1:400.00

Numeric Entry: Enter amount.

(Block 19, Form DA 3953).

Line Item 2:800.00

Line Item 3:500.00

(Page 2/2)

(Page 1/2)

Step

Field

Value

Description

Line Item 4:15000.00

10

Text

Line Item 1:Texas “T” Barrier

Text Entry: Description of entry.

Line Item 2:Gravel-load

Line Item 3:SUV Rental

Line Item 4:Guard Tower

11

Fund

Line Item 1-4: 202010D14

Numeric Entry: Enter Fund. Enter: 202010D14

12

Functional Area

Line Item 1-4: 131096QLOG

Numeric Entry: Enter Functional

Area. Enter: 131096QLOG

13

G/L Account

Line Item 1-4: 6100.260B

Numeric Entry: Enter G/L

Account number. Enter:

6100.260B

14

Cost Center

Line Item 1-4: 2ABM0008

Numeric Entry: Enter Cost

Center. Enter: 2ABM0008

15

Vendor

Line Item 1-4: 4UXQ2

Numeric Entry: Enter Vendor ID.

Enter: 4UXQ2

16

Menu Bar

17

Check Button

Click

Action: Verify data is correct

18

Save Button

Click

Action

19

Document Number

Record Document Number

Action: Record document number below.

Doc. #


FMZ1 STEP 2 OF 3

PE #9

Scenario: You are a Purchase Order Processor (Budget Analyst) with USAFOR-A, and have

been directed to create a Misc Pay Non PPA-Commit/Obligate Funds Commitment Document.

FMZ1 – Create Funds Commitment

FMZ1

Step

Field

Value

Description

1

Document type

Click

Drop-Down Selection: Choose from drop-down menu. (Always will be F9 For Non PPA Misc Pay))

2

Select

F9

Action

3

Company Code

Army

Text Entry: Entry will always be

Army.

4

Currency/rate

USD

Text Entry: Currency with which amounts in a transaction are entered and recorded.

5

Menu Bar

Click

Action

6

Funds Commitment: Create Overview scrn

7

Doc.text



8

Line Items

9

Overall amount

Line Item 1:400.00

Numeric Entry: Enter amount. (Block 19, Form DA 3953).

Line Item 2:800.00

(Business Process Area: Spending Chain)

(Business Process Area: Spending Chain)

Step

Field

Value

Description

Line Item 3:500.00


10

Text






11

Funds

Pre-commitment

Line Item 1-4: FMY1 Document number from previous exercise

Numeric Entry: Enter

Pre-commitment doc. number.

(Block 1, Form DA 3953).

12

Item for Funds

Pre-commitment

Line Item 1:1

Line Item 2:2

Line Item 3:3

Line Item 4:4

13

Menu Bar

14

Check Button

Click

Action: Verify data is correct

15

Save Button

Click

Action

16

Document Number


Action: Record document

number below.

Doc. #


FB60 STEP 3 OF 3

PE #9

Scenario: You are an Invoice Processor (Budget Analyst) with USAFOR-A, and have been directed to enter a Misc Pay Non PPA Vendor Invoice.

FB60 - Enter Vendor Invoice – Miscellaneous Pay – Non PPA

FB60

Step

Field

Value

Description

1

Basic Data tab

2

Vendor

4UXQ2

Match-Code Selection: Any person or organization that provides services or goods to the Army.

3

Inv. receipt date

Today’s date

Numeric Entry: Date the original invoice document was received.

4

Invoice date

Today’s date

Numeric Entry: Date on which the original invoice document was created.

5

Reference

8000 + User’s Initials

Alpha/Numeric Entry: Vendor invoice number.

6

Posting Date

Today’s Date

Numeric Entry: Current date.

(Page 2/3)

(Page 1/3)

Step

Field

Value

Description

7

Document type

Click

Drop-Down Selection: Choose from drop-down menu. (MP for Misc. pay FM). Note: If Document type field does not display go to Menu>Settings>Editing Options> and choose “Entry with short name” from the “Doc. Type option” drop- down menu.

8

Select

MP (Misc. pay FM)

Drop-Down Selection: Choose from drop-down menu.

9

Amount

16700.00

Numeric Entry: Total amount of the

invoice.

10

Text



Drop-Down Selection: For foreign currency and foreign currency vendors use the drop-down box and select correct currency.

11

G/L account

Line Item 1-4: 6100.260B

Numeric Entry: Enter G/L account

number. (Block 19, Form DA 3953).

12

Amount in doc. curr.

Line Item 1:400.00

Numeric Entry: Enter amount. (Block

19, Form DA 3953).

Line Item 2:800.00

Line Item 3:500.00


13

Earmarked funds

Line Item 1-4: Doc Number from Previous FMZ1 entry

Numeric Entry: Enter the Funds

Commitment Document number from the FMZ1 entry (Block 19, Form DA

3953).

14

Earmarked funds: Document Item

Line Item 1:1

Line Item 2:2

Step

Field

Value

Description

Line Item 3:3

Line Item 4:4

15

Menu Bar

16

Simulate Button

Click

Action: Checks accuracy of the input

data and allows another opportunity

to check for accuracy of data entry.

17

Post Button

Click

Action

18

Document Number


Action: Record document number

below.

Doc. #

(Page 1/4)

(Page 3/3)


ME51N STEP 1 OF 4

PE #9

Scenario: You are a Purchase Requisition Processor (Budget Analyst) in the S4 shop and have been directed to create a Purchase Requisition.

ME51N – Create Purchase Requisition – Miscellaneous Pay PR

ME51N

Step

Field

Value

Description

1

Purchase Requisition

Document Type

Click


2

Select

Miscellaneous Pay PR


3

Expand Header if required

Click

Action

4

Header note


Text Entry: Description of what is being procured; preceded with a colon. (DA Form 3953 Block 15).

5

Expand Item

Overview if required

Click

Action

6

Acct Assignment Cat.

Line Item 1-4: K

K= Cost Center

7

Item Category

Line Item 1-4: D

D= Services

8

Short Text


Text Entry: Short description of

what is being procured. (DA

Step

Field

Value

Description


Form 3953 Block 15.)



9

Quantity

Line Item 1-4: 1

Numeric Entry: Quantity to be

ordered. (DA Form 3953 Block

16.)

10

Un

Line Item 1-4: AU

Match-Code Selection: Type in

from DA Form 3953 Block 17.

11

Delivery Date

Line Item 1-4: One week from current date

Numeric Entry: Type in date one

week from today’s date:

ex: 05/20/2014

12

Matl Group

Line Item 1-4: 260B

Match-Code Selection: Type in:

260B

13

Plant

Line Item 1-4: JCK1

Numeric Entry: Type in: JCK1

14

PGr

Line Item 1-4: 24C

Alpha/Numeric Entry: indicates

which contracting office to route

the PR to. Type in: 24C

15

POrg

Line Item 1-4: ARMY

Text Entry: Will always be

ARMY.

16

Expand Item Detail if

Required

Click

Action

17

Item Detail – Limits tab

18

Overall Limit

Line Item 1:400.00

Numeric Entry: Enter the amount of the PR. (DA Form

3953 Block 18b.)

Line Item 2:800.00

Line Item 3:500.00


(Page 4/4)

(Page 3/4)

Step

Field

Value

Description

19

Expected value

Line Item 1:400.00

Numeric Entry: Enter the amount of the PR. (DA Form

3953 Block 18b.)

Line Item 2:800.00

Line Item 3:500.00


20

Item Detail – Account Assignment tab

21

Account Assignment of Limit-G/L Account

Line Item 1-4: 6100.260B

Numeric Entry: Enter the G/L

Account. Enter: 6100.260B

22

Account Assignment of Limit-Cost Center


Numeric Entry: Enter the Cost

Center. Enter: 2ABM0008

23

Account Assignment of Limit-Fund

Line Item 1-4: 202010D14

Numeric Entry: Enter the Fund.

Enter: 202010D14

24

Account Assignment of Limit-Functional Area

Line Item 1-4: 131096QLOG

Numeric Entry: Enter the

Functional Area. Enter:

131096QLOG

25

Account Assignment of Limit-Fund Center

Line Item 1-4: A2ABM

Numeric Entry: Enter the Fund

Center. Enter: A2ABM

26

Item Detail – Customer Data tab

27

Item Detail – Customer Data tab – PR Gen tab

28

General-DUID

Line Item 1-4: 371001

Numeric Entry: Enter the DUID.

Enter: 371001

29

Menu Bar

30

Check Button

Click

Action: Verify data is correct.

31

Save Button

Click

Action

Step

Field

Value

Description

32

Document Number



Doc. #


ME21N STEP 2 OF 4

PE #9

Scenario: You are a Purchase Order Processor (Budget Analyst) located in the RM shop, and have been directed to manually create a Purchase Order subject to PPA.

ME21N – Create Purchase Order – Miscellaneous Pay - PPA

ME21N

Step

Field

Value

Description

1

Purchase Order document type

Click


2

Select

Miscellaneous

Pay PO


3

Menu Bar

4

Document Overview

On Button

Click

Action

5

Document overview

6

Selection Variant

Button

Click

Action

7

Select

My purchase requisitions

Action

8

Purch.Req./PReq.Item

Highlight Correct

PR from the List

Action

9

Adopt Button

Click

Action

(Page 2/2)

(Page 1/2)

Step

Field

Value

Description

10

Vendor/supplying plant

4UXQ2

Alpha/Numeric Entry: Enter vendor ID.

11

Header Data – Customer Data tab

12

PIIN

DASA03-06-M-7xxx

Alpha/Numeric Entry: Enter PIIN -

Procurement Instrument Identification

Number (Contract number).

13

Item Detail – Customer Data tab

14

Customer Data tab – Contracts tab

15

CLIN

Line Item 1:1

Numeric Entry: Enter CLIN – Contract

Line Item Number.

Line Item 2:2

Line Item 3:3

Line Item 4:4

16

Menu Bar

17

Check Button

Click

Action: Verify data is correct.

18

Save Button

Click

Action

19

Document Number


Action: Record document number

below.

Doc. #


ML81N STEP 3 OF 4

PE #9

Scenario: You are a Goods Receipt Processor (FM DET) level, and have been directed to create/display a Service Entry Sheet.

ML81N – Create Purchase Order

ML81N

Step

Field

Value

Description

1

Menu Bar

2

Other Purchase Order

Button

Click

Action

3

Select Purchase Order/Entry Sheet- Purchase Order

PO from ME21N Exercise

Numeric Entry: Enter

Miscellaneous Pay PO number.

4

Continue Button

Click

Action

5

Purchase Order/Entry Sheets – Left Section of Screen

6

Select

Line Item

Action

7

Create Entry Sheet

Button (Menu Bar)

Click

Action

8

Short Text

Line Item 1:Texas“T” Barrier

Text: Description of the Entry

Sheet



Step

Field

Value

Description

Line Item 4:Guard tower

9

Header Data – Basic Data tab – Line Items

10

Short Text

Line Item 1:Texas“T” Barrier

Text: Description of the Entry

Sheet



Line Item 4:Guard tower

11

Quantity

Line Item 1-4: 1

Numeric Entry: Enter Quantity.

12

Un

Line Item 1-4: AU

Alpha/Numeric Entry: Enter Unit

of Meas.

13

Gross Price

Line Item 1:400.00

Numeric Entry: Enter Price.

Line Item 2:800.00

Line Item 3:500.00


14

Cost Center


Numeric Entry: Enter Cost Center

15

Press Enter on your keyboard

Action

16

Menu Bar

17

Accept Button

Click

Action

18

Save Button

Click

Action


MIRO STEP 4 OF 4

PE #9

(IIRO– Enter Incoming InvoiceMIROStepFieldValueDescription1TransactionClickDrop-Down Selection: Choose from drop-down menu.2SelectInvoiceDrop-Down Selection: Choose from drop-down menu. (Invoice, Credit memo).3Inv. receipt dateToday’s dateNumeric Entry: Date on which the invoice was received in the billing office.4Invoice dateToday’s dateNumeric Entry: Date the original invoice document was created.5Reference8000 + User’sInitialsNumeric Entry: Vendor invoice number.6Amount16700.00Numeric Entry: Total amount of the invoice.7PO Reference tab8PO/SchedulingAgreementPO # from ME21NNumeric Entry: Enter the Purchase Ordernumber.9KeyboardPress Enter on your keyboardAction: To adopt the line items from the PO intothe invoice and pull vendor information.)Scenario: You are an Invoice Processor in the S4 shop and have been directed to manually input, and post an invoice for a Service Entry Sheet Acceptance.

M

Step

Field

Value

Description

10

PO Reference tab

11

Menu Bar

12

Simulate Button

Click

Action: Checks accuracy of the input data and

allows another opportunity to check for accuracy of data entry.

13

Post Button

Click

Action

14

Document Number

Record Document

Number


Doc. #

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