pq doc ptop design-supervision consultants final 280414

ةـــة الیمنیــالجمھوری

وزارة المیاه والبیئة

REPUBLIC OF YEMEN

MINISTRY OF WATER AND ENVIRONMENT

Provincial Towns Open Program (PTOP)

KfW Reference No. 2007 65 222

REQUEST FOR PRE-QUALIFICATION

FOR

“CONSULTANCY SERVICES FOR WATER SUPPLY AND SANITATION PROJECTS

IN PROVINCIAL TOWNS (PTOP)

- PREPARATION OF CONCEPTUAL STUDIES, PRELIMINARY AND DETAILED

ENGINEERING DESIGNS,

TENDER DOCUMENTS AND CONSTRUCTION SUPERVISION-”

APRIL 2014

PRE-QUALIFICATION DOCUMENT FOR PROVINCIAL TOWNS OPEN PROGRAM

PQ Doc -PTOP Design-Supervision consultants final 280414 of 23

REPUBLIC OF YEMEN

Ministry of Water and Environment


KfW Reference No. 2007 65 222

PRE-QUALIFICATION

for

“Consultancy Services for Water Supply and Sanitation Projects in Provincial Towns

(PTOP)

- Preparation of Conceptual Studies, Preliminary and Detailed Engineering Designs,

Tender Documents and Construction Supervision-”

The Government of the Republic of Yemen has received a grant from the German KfW

Bankengruppe towards the cost of PTOP (KfW contribution: 75%, Government of Yemen

contribution: 25%), and intends to apply part of the proceeds of this grant to payments under

contracts for consulting services for the preparation of conceptual studies, preliminary and detailed

engineering designs, tender documentation and construction supervision of water supply and

sanitation projects in various provincial towns throughout the country.

PTOP intends to establish a long list of consultants categorizing the consultants according to the

(estimated) financial volume of the works/projects to be implemented/executed:

- Small size: EUR 0.3 – 1.0 Million,

- Medium size: EUR 1.0 – 2.0 Million,

- Large size: EUR 2.0 – 3.0 Million.

Consultants qualified for the small size category will be listed for consultancies for small size

works/projects, consultants that are qualified for the medium size category will be listed for

consultancies for medium and small size works/projects. Accordingly, consultants that are qualified

for the large size category will be listed for consultancies for large, medium and small size

works/projects.



Through PTOP, the Ministry of Water and Environment now invites qualified local and international

consultants to indicate their interest in providing the above mentioned services.

The consultant to undertake the assignment can be an independent firm or a joint venture with

another firm. The joint venture might consist of local consultants, international consultants or a

local consultant in joint venture with an international consultant. The consultant should have

adequate expertise in rehabilitation and expansion of urban water supply and sanitation systems

and should have at least five years of relevant experience. This should preferably include similar

experience from working in the Republic of Yemen or neighbouring countries. If the consultant is

not able to show this relevant experience, then at least the CVs of the proposed key staff should

show the experience required as stated in Section 4. Technical Information, C. Available

Personnel, and CVs of available Key Personnel

Specifically, the Consultant will be required to carry out the following:

consultancy services related to rehabilitation and optimisation of existing water supply and/or

sanitation systems,

consultancy services related to extension of existing water supply and/or sanitation systems.

Interested eligible consultants must provide information that they are qualified to perform the

services (company profile(s(/brochures, description of similar assignments, experience in similar

conditions, availability of appropriate skills among staff etc.).

The consultant will be selected using the following criteria:

Information comprising the general, organizational, legal and financial position of the

consultant/JV,

Experience and past performance on previous projects of similar nature, and

Capabilities with respect to design and supervision staff.

Interested eligible firms may obtain a copy of the Pre-qualification Document free of charge at

the address stated below, containing detailed descriptions of all requirements as stated above.

One set of originals and two sets of copies of the Pre-qualification Document must be delivered

latest on the date and time and to the address as stated below.

Please note that all submissions must be in English and all inquiries must be made in writing.

All Pre-qualification Documents must be delivered in closed envelopes bearing the mention:



Pre-qualification for:

“Consultancy Services for Water Supply and Sanitation Projects in Provincial Towns Open

Program (PTOP)

– Preparation of Conceptual Studies, Preliminary Engineering Designs, Detailed Engineering

Designs, Tender Documents and Construction Supervision -”

not later than 30 days after the first date of the advertisement i.e. on:

28 May 2014 , 13.00 hours (Yemen Standard Time)

at the following address:


Attention: Mr. Zaid Abutaleb, PTOP Manager,

PTOP Office, Hadda, next to GIZ office, Sana’a, Republic of Yemen

Telephone: + 01 413414, + 733 710 934, 733627771, 777440947

Facsimile: + 01 410138.

E-mail: [email protected]

Deadline for the receipt of requests for clarifications (RfC) shall be not later than ten (10) days after

the first date of this advertisement.



General Information

Evaluation of Submission:

The provision of the information required and listed under Sections 1 to 3 is compulsory and will be

strictly evaluated on a ‘compliance/non-compliance’ basis, i.e. missing or incomplete information

may lead to disqualification of the applicant. (Exception: Information required under Section 2F & 2H).

Information to be submitted as stated under Section 4 will be evaluated using a scoring system that

reflects the requirements of the expected works and the importance within this context.

(Copies of) Official and legal documents may be presented in its original, Arabic language.

Information provided under Section 5 will not be evaluated.

Only those applicants will be selected who achieve at least 75% of the points to be allocated.

Format of Submission:

All submissions must be submitted in paper form and in addition, for archiving purposes, in

electronic format (i.e. PDF file).

Request for Clarification (RfC):

Any requests for clarifications regarding the pre-qualification document must be made in writing

and must be in the English language, and should be addressed to:

‘Provincial Towns Open Program (PTOP)’

Attention: Mr. Zaid Abutaleb, PTOP Manager

PTOP Office, Hadda, next to GIZ office, Sana’a, Republic of Yemen

Facsimile: + 01 410138.

E-mail: [email protected]

Deadline for the receipt of the RfCs shall be not later than ten (10) days after the first date of the

advertisement.



I. STRUCTURE OF SUBMISSION

Consultants are requested to provide the information required for their Pre-qualification Document

(PQ) for Consultancy Services under the Provincial Towns open Program (PTOP) by strictly

adhering to the following structure and by using the attached forms:

SECTION 1 GENERAL INFORMATION

A. COMPANY PROFILE / CORPORATE STATUS

B. ORGANISATION AND STRUCTURE

C. LIST OF KEY PERSONNEL

D. NAME(S) OF AUTHORISED PERSONNEL / CONTACT DATA

SECTION 2 LEGAL INFORMATION

A. CERTIFICATE OF INCORPORATION

B. POWER OF ATTORNEY

C. DECLARATION OF UNDERTAKING (FORM 1)

D. JOINT VENTURE DECLARATION FORM (FORM 2)

E. STATEMENT ON AFFILIATION, LITIGATION HISTORY (FORM 3)

F. MEMBERSHIP IN RELEVANT PROFESSIONAL BODIES

G. PROFESSIONAL LIABILITY INSURANCE

H. QUALITY CERTIFICATION

SECTION 3 FINANCIAL INFORMATION

A. AUDITED ACCOUNTS OR TURNOVER SUPPORTED BY BANK STATEMENTS

B. TAX CLEARANCE CERTIFICATE

C. REFERENCE LETTER FROM COMPANY’S PRINCIPLE BANK (FORM 4)

SECTION 4 TECHNICAL INFORMATION

A. EXPERIENCE RELEVANT TO ASSIGNMENT (FORM 5)

B. PREVIOUS EXPERIENCE WITH NATIONAL, INTERNATIONAL AND MULTILATERAL ORGANISATIONS

C. CV’S OF AVAILABLE KEY PERSONNEL (FORM 6)

-BACK-UP SUPPORT FROM HEADQUARTERS -KEY PERSONNEL:

PERMANENT STAFF CONSULTANTS / ASSOCIATES

SECTION 5 COMPANY BROCHURES



II. EXPLANATIONS TO INFORMATION REQUIRED

(Note: In case of Joint Ventures, required information is to be submitted for each partner separately!)

SECTION 1, GENERAL INFORMATION

A. Company Profile / Corporate Status

Provide a brief description of your company stating date of first incorporation, major field of

activities/expertise, description of office facilities, equipment, vehicles etc.

B. Organisation and Structure

Provide a description of your company’s organisation and structure, preferably in form of an

organisation chart or diagram.

C. List of Key Personnel

Provide a list of your company’s key staff broken down into permanent staff, associated staff and

consultants (i.e. individuals, who are non-permanent staff of the company and are normally hired

for short-term assignments, but have a previous work record with the company). Indicate name,

date of birth, nationality, profession/field of specialisation and years of professional experience.

D. Name(s) of authorised Personnel

Provide name(s), job title/position, phone-/fax number(s), postal- and e-mail address of personnel

authorised to sign documents on behalf of the company.

SECTION 2, LEGAL INFORMATION

A. Certificate of Incorporation

Provide a certified true copy of the company’s ‘Certificate of Incorporation’.

B. Power of Attorney

Provide a ‘Power of Attorney’ indicating name, title and date of birth of person empowered to act as

authorised representative of the company and (if applicable) of the joint venture.

C. Declaration of Undertaking

Provide a ‘Declaration of Undertaking’ using the attached template (Form 1).

D. Joint Venture Declaration Form (if applicable)

In case of a joint venture provide a ‘Joint Venture Declaration Form’ using the attached template

(Form 2).

E. Statement on Affiliation, Litigation History

Provide company’s statement on Affiliation and on its Litigation History by using the attached

template (Form 3).



F. Membership in professional bodies

Provide information of the company’s membership in relevant professional (engineering) bodies

e.g. Institution of Engineering and Technology (IET), International Water Association (IWA),

European Federation of Engineering Consultancy Associations (EFCA), Yemen Association of

Consulting Engineers, etc., if any, otherwise state “Not applicable”

G. Professional Liability Insurance

As a potential contract agreement between the company and the client will be based on FIDIC

regulations, the company is to provide either evidence that it already maintains an insurance

arrangement for its professional responsibility with a certified insurance company or should clearly

state that the applicant is aware of this prerequisite and that the company will take out the

relevant insurance policy should a contract be awarded at a later stage.

H. Quality Certification

Provide information on the company’s quality certification such as ISO, etc. if available, otherwise

state “Not applicable”.

SECTION 3, FINANCIAL INFORMATION

A. Audited Accounts or company’s turnover

Provide a certified true copy of the company’s audited accounts of the past three (3) years or

information on the company’s turnover over the past three (3) years supported by relevant bank

statements.

B. Tax Clearance Certificate

Provide a certified true copy of the company’s most recent tax clearance certificate.

C. Reference letter from company’s principle bank

Provide a ‘Letter of Reference’ from the company’s principle bank using the attached template

(Form 4).

SECTION 4, TECHNICAL INFORMATION

A. Experience relevant to assignment

B. Provide information on company’s relevant project experience in the past five (5) years using

the attached template (Form 5). If the experience covers several sectors, the description must

be grouped by sector (i.e. water supply, leak detection and repair, sanitation, etc.). If the

company has no or not sufficient relevant project experience during the last 5 years, then the

company should list their project experience within the past 5 years. If the company does not

have (sufficient) relevant project experience, then the CV's of the proposed key staff should at



least show relevant project experience as indicated under D. Available Personnel, ad CVs of

available key personnel.

C. Previous experience with national, international and multilateral organisations

Provide information on the company’s previous experience with national, international and

multilateral organisations e.g. NWSA, Social Development Fund, World Bank, KfW, EC, UNICEF,

etc., i.e. type and nature of involvement

D. Available Personnel

Back-up Support from Headquarters:

Provide a list of experts available in your company’s headquarter covering fields of expertise

possibly relevant to the assignment but not already mentioned below i.e. Environmentalist, Gender

Expert, Socio-economist, Legal- / Institutional Expert, etc.

Key Personnel: Permanent Staff – Consultants - Associates

Provide details of your company’s key staff broken down into permanent staff, consultants (i.e.

individuals, who are non-permanent staff of the company and are normally hired for short-term

assignments, but have a previous work record with the company) and associated staff.

CVs of available Key Personnel

The company must demonstrate that it is capable of providing the required expertise for the key

positions, that meet the requirements shown in table below, by submitting CVs (use attached

template (Form 6) of staff covering the following professions:

SUMMARY OF KEY PERSONNEL

No. Position Relevant Work Experience

1 Project Manager Minimum of 10 years

2 Water Supply Engineer Minimum of 8 years

3 Wastewater/Sanitation Engineer Minimum of 8 years

4 Electrical Engineer Minimum of 8 years

5 Mechanical Engineer Minimum of 8 years

6 Civil/Structural Engineer Minimum of 8 years

5 Leak Detection & Repair Expert Minimum of 5 years

6 Surveyor Minimum of 5 years



As long as the relevant qualification is clearly evident from the submitted CV, it is permissible to

combine certain fields of required expertise/qualification within one person e.g. Electrical-

/ Mechanical Engineer or Water / Sanitation Engineer, etc.

All staff should be computer literate and at least skilled in the use of the common office software

applications, i.e. word processing and spreadsheet calculation.

Please note that it is absolutely essential for the assignment that at least senior staff has sound

English language skills, both spoken and in writing.

SECTION 5, COMPANY BROCHURE(S)

Include company brochure(s) or any other information the company considers to be relevant to the

evaluation of its expression of interest. If the company does not wish to include any additional

information under Section 5, kindly state “not applicable”



SECTION 1, GENERAL INFORMATION



SECTION 2, LEGAL INFORMATION



FORM 1: DECLARATION OF UNDERTAKING

We underscore the importance of a free, fair and competitive procurement process that precludes

abusive practices.

In this respect we have neither offered nor granted, directly or indirectly, any inadmissible

advantages to any public servant or other person nor accepted such advantages in connection with

our bid, nor will we offer or grant or accept any such incentives or conditions in the present

procurement process or, in the event that we are awarded the contract, in the subsequent

execution of the contract. We also declare that no conflict of interest exists in the meaning of the

kind described in the corresponding KfW Guidelines. 1)

We also underscore the importance of adhering to minimum social standards ("Core Labour

Standards") in the implementation of the project. We undertake to comply with the Core Labour

Standards ratified by the Republic of Yemen.

We will inform our staff of their respective obligations and of their obligation to fulfil this declaration

of undertaking and to obey the laws of the country of the Republic of Yemen.

We also declare that our company/all members of the consortium has/have not been included in

the list of sanctions of the United Nations, nor of the EU, nor of the German Government, nor in

any other list of sanctions and affirm that our company/all members of the consortium will

immediately inform the client and KfW if this situation should occur at a later stage.

We acknowledge that in the event that our company (or a member of the consortium) is added to a

list of sanctions that is legally binding in the client and/or KfW, the client is entitled to exclude our

company/the consortium from the procurement procedure and, if the contract is awarded to our

company/the consortium, to terminate the contract immediately if the statements made in the

Declaration of Undertaking were objectively false or the reason for exclusion occurs after the

Declaration of Undertaking has been issued,

…….. ………………………2014

(Place….…….....Date....................) …………………………………..

[Authorised Signatory]

[Insert Position & Company Name]

1) See “Guidelines for the Assignment of Consultants in Financial Cooperation with Partner Countries“ and “Guidelines for Procurement of Goods, Works and associated Services in Financial Cooperation with Partner Countries” (KfW)



FORM 2: JOINT VENTURE DECLARATION FORM

We declare herewith that we intend to undertake the execution of the

[Insert Project Name]

and that the companies:

[Insert company name 1] and [Insert company name 2] ……..

intend to form a Joint Venture for the execution of this project.

The leading company will be:

[Insert full name and adress of company]

We engage ourselves to execute the project in conformity with clauses and conditions of the ToR

and as amplified in our offer for Consultancy Services, and a contract to be concluded.

[Insert company name 1] [Insert company name 2]

Place & Date: …………………………. Place & Date: ………………………….

.............................................................. ............................................

[Authorised Signatory] [Authorised Signatory]

Position Position



FORM 3: STATEMENT ON AFFILIATION, LITIGATION HISTORY

We [insert name of company] hereby declare that we are a neutral consulting company,

independent of potential suppliers to the project and with no affiliations of any kind with other firms

which may present a conflict of interest in providing the envisaged services.

In case of a contract award neither [insert name of company] or any of its staff will participate in

the project in the form of manufacturer, supplier or construction firm.

We declare and covenant that neither we or anyone, including any of our directors, employees or

agents, acting on our behalf with due authority or with our knowledge or consent, or facilitated by

us, has engaged, or will in any prohibited practice (as defined below) in connection with tendering

processes or in the execution or supply of any works, goods or services and covenant to so inform

you if any instance of any such prohibited practice shall come to the attention of any person in our

organisation having responsibility for ensuring compliance with this covenant.

If (i) we have been, or any such director, employee or agent as aforesaid has been, convicted in

court of any offence involving a prohibited practice in connection with tendering processes or in the

execution or provision of works, goods or services during the five years preceding the date of this

covenant or (ii) any such director, employee or agent has been dismissed or has resigned from any

employment on the grounds of being implicated in any prohibited practice, we give details of that

conviction, dismissal or resignation below, together with details together with measures that we

have taken, or shall take, to ensure that neither this company nor any of our directors, employees

or agents commits any prohibited practice in connection with this project.

.............................................................. ............................................

[Authorised Signatory] [Company Seal]

Position



SECTION 3, FINANCIAL INFORMATION



FORM 4: REFERENCE LETTER FROM COMPANY’S PRINCIPLE BANK

(Please note that this is only an example of how a reference letter could look like!)

To whom it may concern: Date:

We [insert name of the bank] are the main bank with which [insert name of company] have been

doing business for [insert number of years]. In that capacity we are pleased to furnish the following

information on [insert name of the company]

Subject firm is a highly reputed enterprise which is well established in domestic/international

markets. It has a staff of very skilled employees and avails itself a considerable number of office

and technical equipment.

The owners of the company and their team have carried out various infrastructure development

projects such as [list a few relevant assignments].

We have participated in financing a number of these projects for [insert name of company].

According to our experience so far, we believe that [insert name of company] are in the position

to carry out further projects of the same nature.

The company’s business volume with our bank is in the range of [insert amount in current US$

or Euro] and we believe that [insert name of the company] would not overcommit itself.

Name, Position/Title of Signatory Name and Seal of the Bank

………………………………………….. …………………………………



SECTION 4, TECHNICAL INFORMATION



FORM 5: EXPERIENCE RELEVANT TO ASSIGNMENT

Assignment name:

Approx. value of the contract (in current US$ or Euro):

Country:

Location within country:

Duration of assignment (months):

Name of Client:

Total No of staff-months of the assignment:

Address:

Approx. value of the services provided by your firm under the contract (in current US$ or Euro):

Start date (month/year):

Completion date (month/year):

No of professional staff-months provided by associated Consultants:

Name of associated Consultants, if any:

Name of senior professional staff of your firm involved and functions performed (indicate most significant profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Firm’s Name:



FORM 6: CVS OF AVAILABLE KEY PERSONNEL

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving names

of institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and

writing]:



10. Employment Record [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

11. Detailed Tasks

Assigned

[List all tasks to be

performed under this

assignment]

12. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been involved, indicate the following information for those assignments that best illustrate staff capability to handle the tasks listed under point 11.]

Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:



13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any wilful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:



SECTION 5, COMPANY BROCHURE(S)

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