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COMMUNICATION & INTERPERSONAL RELATIONSHIP AT WORKPLACE

DR SYED ABDULLAH SYED OTHMANASST: MDM FOUZIAH JAMALUDIN

DEANSHIP OF ACADEMIC DEVELOPMENT

NAME:COLLEGE:

Comm. skills/10thAPR2013/DADJU 2

At the end of this workshop, participants should be able to:1. Explain the meaning of communication2. List type of Communication Skills3. Explain the concept, elements and good practices of

Intrapersonal Communication Skills4. Explain the concept, elements and good practices of

Interpersonal Communication Skills5. List down effective Interpersonal Skills as an Educator at

Higher Institution of Learning

OUTCOMES OF THIS WORKSHOP


Time Topics Presenter9.00 – 10.30 am

90 minutesSESSION 1: INTRAPERSONAL SKILLSAt the end of the session participant will be able to:1. Explain the meaning of communication2. Define the meaning of intrapersonal communication, its

concept and criteria.3. Develop effective intrapersonal communication skills as

human being.

Dr Syed Abdullah

ASSTMdm Fouziah

10.30 – 11.00 am TEA TIME 11.00 – 12.30pm

90 minutes SESSION 2 : INTERPERSONAL SKILLS AT WORKPLACEAt the end of the session participants should be able to:1. Define Interpersonal Communication 2. List and describe the Components of Interpersonal

Communication

Dr Syed Abdullah

ASSTMdm Fouziah

12.30 – 1.00pm PRAYER TIME

1.00 – 2.30 pm90 minutes

SESSION 3 : INTERPERSONAL SKILLS AT WORKPLACE (CONT.)At the end of the session participants should be able to:1. List and describe challenges in Communication2. Understand more tips on Interpersonal Communication Skills

Dr Syed Abdullah

ASSTMdm Fouziah

WORKSHOP SCHEDULECOMMUNICATION & INTERPERSONAL RELATIONSHIP AT WORKPLACE

Date: 10th April Day: WednesdayTime: 9.00 – 2.30 Pm Venue: Hayat Hotel


SESSION 1: INTRAPERSONAL SKILLS

At the end of the session participants will be able to:1. Explain the meaning of communication2. Define the meaning of intrapersonal communication,

its concept and criteria.3. Describe important factors in effective intrapersonal

communication skills.

Activity:Discussion on movie clip “ The Edge”


Communication is the sending and receiving of a message. Communication can occur between one or many different people.

Communication can take place within just one individual. This type of communication is called intrapersonal communication.

Interpersonal communication involves two or more people.

What is Communication?


Intrapersonal communication refers to the conversation that is continually going on

in your own mind. Interpersonal communication

refers to the different types of verbal, non-verbal and physical actions or expressions that people use when they communicate with each other.

Intrapersonal & InterpersonalMastering the two basic types of communication is

the key to successful socialization.The ability to communicate ideas, thoughts and

feelings serves as the basis for all successful human interaction.

Types of Communication


What Is Intrapersonal Communication?

Intrapersonal communication skills are:• communications that occur within a person's own mind.• positive internal dialogue, occurring within the mind. Meditation,

prayer, visualization and affirmations are amongst the intrapersonal techniques.

• the process of talking to oneself, we all have constant internal dialogues going on within ourselves either consciously or subconsciously, vital roles in determining our self-esteem and self-perception. If you apply yourself, it is improving your confidence and therefore your quality of life.


IMPORTANT FACTORS THAT INFLUENCE INTRAPERSONAL SKILLS

1. Perspective2. Self-esteem3. Self-confidence4. Self-assertive


1. PERSPECTIVE

• Perspective is a view or belief which we truly believe it is true and valuable in our life

• Perspective is the way we look at things• Knowledge, understanding and values in our

minds shape our perspectives or philosophies or paradigms

• IN RELATIONSHIP, IT IS BETTER TO BE KIND THAN TO BE RIGHT!


THE WAY WE THINK

• The way we think influence our perspectives in life

• Positive thoughts will produce positive perspectives in life

• Positive perspectives are able to produce positive actions

• Positive perspectives are able to produce positive communication and interpersonal relationship


WHAT IS SHAPING OUR MINDS?

EXPERIENCE /EFFECTS WE SEE

OBSERVATION

KNOWLEDGE/INFORMATION

VALUE SYSTEM

PEOPLE INFLUENCE

INFLUENCE OFMODELING

EDUCATION

ENVIRONMENTALINFLUENCE

PERCEIVEDAUTHORITY

** BRIGHT STUDENT

**PROCESSIONARY CATERPILLAR


EVERY ACTION WE TAKE IS ACTUALLY A REFLECTION OFOUR PERSPECTIVE

• The Way We Use Our Time, Money And Energy

• With Whom We Normally Socialize Or Get Along With

• What Kind Of Food We Eat• What Kind Of Books We Read• What Kind Of Activities We Give Priorities• How We Communicate With People• How We React And Take Actions When We

Are Facing Difficulties And Problems


2. SELF-ESTEEM

HOW WE LOOK AT OURSELVES:

In a positive or negative manner…

In the form of strengths or form of weaknesses…..

With appreciating your capabilities or undermining yourselves….

With the feeling you can be successful or weak without energy….


WHY HAVING HIGH SELF-ESTEEM IS IMPORTANT?

• Solid and good self-esteem will give us strength to shape our lives the best we can

• Poor and bad self-esteem will lead to a lot of weaknesses in life

• WHO AM I?The Answer To This Question Will Influence One’s Self-esteem And Influence The Actions We Take In Our Life


WHO AM I? MY IDENTITY! MY IMAGE!

• I am a good human being.• I am a responsible person / son

/ parents / employee• I am a loving

(husband/wife/parents) • I am a useful member of this

society• I am a responsible and

dedicated staff/ manager who is well-organized


WAYS TO BUILD HIGH SELF-ESTEEM

• Always remember you have the capability, role and achievement

• Should interact with those who have positive minds and who always encourage positive actions

• Should take positive actions which bring goodness to yourself and society


3. SELF-CONFIDENCE

• HIGH SELF-CONFIDENCE will help us take actions based on perspectives and values we hold

• HIGH SELF-CONFIDENCE gives us strengths to achieve the goals we set in our life


Building Self-Confidence 1-3/9

1. You must feel that you are somebody – used to be successful, have talent and capabilities, used to contribute something meaningful to society

• Do not feel that other people are too superior – they are also normal human beings that shouldn’t be scared of

2. Must practice to give opinions even though you may make mistakes or you don’t have much points to say

• Must try to get small things done until successful - because small success could lead in getting bigger success

3. Must try to do high risk work – which have big challenge so as to train yourself to fight feeling of scared or no confidence



4. When you have clear objectives, clear values, clear ways of doing things– dont worry about complaints, negative comments and opinions of other people – go ahead with your work – do it the best possible way you can

5.Seek support from positive people, successful people, not those who are only talkers, nothing accomplished, negative people who don’t like to see other people become successful.

6. Be careful in choosing friends – do not be affected by the negative comments or bad influence or bad models. Prolonged exposure to negative elements will influence your mind and your soul and finally you will fall in their trap of negativity and non-performance.



7. Get yourself used to do a lot of welfare work to build strong mind, soul and character – so that this way you wont be easily influenced in negativity or bad behavior – you get yourselves more confidence and becoming more useful.

8. Must try to fight feeling ashamed or scared or doesn’t want to work

• Do not propose other people to volunteer – must propose your own self to volunteer to take part

9. Must try to think and find creative ways to solve problems – do not surrender to circumstances


4. SELF-ASSERTIVE

• The capability to take a stand and take appropriate actions in defending perspectives and positive values which you strongly believe

• Determination, patience and courage are the only things needed to improve any situation

• WAYS TO BUILD SELF-ASSERTIVENESS• Understand clearly the good and bad aspects of anything• Be firm if they try to take advantage of you• Behold strictly to values, ethics and rules which you strongly

believe


CONCLUSION

Alquran: 13: 11“ ……Indeed, Allah will not change the condition of a people until they change what is in themselves….”

Anthony Robbins: Communication QuotationsThe way we communicate with others and with ourselves ultimately determines the quality of our lives.

Winston Churchill: Communication QuotesCourage is what it takes to stand up and speak; courage is also what it takes to sit down and listen

Denis Waitley : Quotes: Self EsteemTo establish true self-esteem we must concentrate on our successes and forget about the failures and the negatives in our lives


ONLY WE CAN CHANGE OURSELVES

• Nobody will be able to change us to get better results, except we ourselves.

• For things to change, we have to change first.• Good news: once we start changing ourselves,

things will start to change for us.• Our life is our responsibility, so we are responsible

totally for our life.


SESSION 2: INTERPERSONAL COMMUNICATION SKILLS

At the end of the session participants should be able to:

• Define Interpersonal Communication • List and describe the Components of

Interpersonal Communication skills


DEFINITION OF INTERPERSONAL COMMUNICATION

• Communication is a process of delivering a message or meaning through verbal or non-verbal means


PERSPECTIVE OF INTERPERSONAL COMMUNICATION

• The Quality Of Our Interpersonal Communication Will Determine The Quality Of Our Work And Quality Of Our Life

• Interpersonal Communication Skills Can Be Learned


COMPONENTS OF INTERPERSONAL COMMUNICATION

1. Conversation2. Listening3. Body language4. Environment5. Self-appearance


1. CONVERSATION

• Mention Their Names• Use Suitable Language• Tone Of Voice • Simplify Your Message• Give Other People The Chance To Talk And Do Not

Control All• Try To Control From Telling Too Much About Yourself• Use Closed And Open Questions Properly• Contents Of Your Sentence• Suitability Of Topics To Talk• Winning People’s Heart

Be Interesting Vs. Be Interested


THE WAY TO CONVERSE

• Be confident, cool and relaxed

• Be yourself – do not belittle yourself but at the same do not be arrogant – must show respect to all parties

• Be assertive – do not let other people step on your head

• Give your opinion if you don’t agree – with full of diplomacy and respect


2. LISTENING SKILLS Look at the eyes and give attention But do not do it too close or too long Show your interest and show that they are important Concentrate – do not let your mind wonder to other places. Do not look at other places or do

other things while listening to people talking to you Show that you are actually listening to them with full interest by saying ‘yeah’ ‘oh like that’,

nodding your head and continue eye contact. Do not look at different direction Ensure that you really understand what you have just heard by repeating what you have

heard to him / her. Repeat important information and seek confirmation from her “Is this what you are trying

say……” Give encouragement for people to keep on talking or to tell you more using phrases such as

‘that’s amazing idea, that’s interesting story, please tell me more’ Listen to ideas, not just words. Form imagination in your mind while listening. Do not interrupt or try to finish his sentence while people are talking to you. Wait until he or

she finishes his or her sentences. Do not be too fast to conclude. Give your response when you are truly sure he’s finished his

points. Do not focus on what you are going to say, focus on what your friend is going to say first.


3. BODY LANGUAGE

PROPER BODY LANGUAGE Smile or show happy faceNod your head to show that you understand or agree or you are following the conversation

attentively.Give space so that everyone can see each other’s face if you are talking in a group. GOOD BODY LANGUAGE“Mirroring” is you create the same body posture with those you are talking to – if they are

standing with one leg up, you do the same, if they are holding cup, you do the same. This is called mirroring.

“Mirroring” will create a more friendly and relaxed atmosphere between you and the other person.

Avoid from:• Yawning, • Scratching your head, • Drilling your nostrils, • Digging your ears, and all sort of inappropriate actions


4. ENVIRONMENT

Try to understand their mood (are they tired, have many problems, after getting scolded from their boss, feeling sad, mixed feeling etc.)

Look at suitability of topic at that moment (talking about marriage to women who haven’t got married, talking about child birth with the couple who don’t have kids yet etc.)

Find suitable place (eg. quite, not many people around) for the topic you want to discuss. To discuss multi-million dollar business deal, must find a suitable place.

Find suitable environment (cold, not smelly, refreshing, clean)


5. SELF APPEARANCE

• The way you dress• Cleanliness• Color of your dress• Ornaments• Body smell


SESSION 3: INTERPERSONAL COMMUNICATION SKILLS (Cont.)

At the end of the session participants should be able to:

1.List and describe challenges in Interpersonal Communication

2. Important tips on Interpersonal Relationship


CHALLENGES IN COMMUNICATION MISUNDERSTANDING IN COMMUNICATIONmight happen in:

– Through telephone– SMS– Emails – News delivered through third party, fourth- include fasiq people –

surah alhujurat• When talking always want to win or be superior• When talking, emotion is more than facts• When giving opinions, very fast in finding other people’s faults• When asking questions, the intention is to test the people• When talking, always want to make other people feel guilty• When talking, very arrogant, big talk and belittle other people.


CHALLENGES IN COMMUNICATION

Normally, most people don’t want the following:ONE WAY COMMUNICATION – do not give chance to other people to talk.• Pestered – just like being pushy.• Dictated – like to control.• Imposed – give one-sided point of view.• Insisted – do not give much choices.• Manipulation– salesmen, bad leaders• He feel he’s the only one who’s right and other people do not know anything. JADDAL KALAMI – debating without proper guidelines, attack one’s arguments, no

ethics in discussion, no good intention• Discussion not for the sake of finding proper understanding or to find the truths• Discussion to hurt other people’s feelings• Arguments just for fun –no objective, waste of time hurt the feeling, no barakah• Provoke heated arguments, spoil the good mood, break friendship


More examples of Barriers to communication

• Language • Values and beliefs • Sex/gender and age• Economic status• Educational level• Physical barriers• Attitude • Timing • Understanding of message• Trust

http://images.google.com/imgres?imgurl=http://www.aperfectworld.org/clipart/communications/transmitter.gif&imgrefurl=http://www.aperfectworld.org/communications.htm&h=184&w=158&sz=10&tbnid=0fM59eH1DFUJ:&tbnh=96&tbnw=82&hl=en&start=8&prev=/images?q=transmitter&hl=en&lr=&sa=N


IMPORTANT TIPS ON INTERPERSONAL RELATIONSHIP

BASICS – MANKIND WANTS

• To be respected• To be appreciated• To feel important• To play some roles• To be friends with others • Win-win – enjoy their

rights

BASICS – MANKIND DO NOT WANT

• To be ridiculed • Belittled• Neglected• Segregated• Cruelled• Underestimated• Mistreated


IMPORTANT TIPS ON INTERPERSONAL RELATIONSHIP 1. REMEMBER HIS NAME AND RELATED INFORMATION

Remember his name correctly and mention his name in the conversationTry to remember other important or relevant information about him such as the number of cats he keep, countries he has visited, his favorite food etc.

2. LOOK AT THE GOOD SIDE AND GIVE EMPATHY Look at the good side and strength he has; do not look at his weaknesses and shortcomingsInculcate sympathy and empathy; try to understand his situation; do not quickly put a blame on him; do not quickly make a conclusion about him and give forgiveness on small thingsInvestigate first on what’s happened. Do not conclude too fastGive open arms and put no ill intention toward him.

3. THINK WIN-WINThink win-win. Be fair to all parties.Never ever suppress other peopleNever try to take advantage, especially from the weaker party.



4. DO NOT KEEP HIDDEN AGENDA OR TRY TO TAKE ADVANTAGE• Do not keep the “prawn besides the stone” (hidden agenda) when dealing with

him; this way you will lose trust from him• Do not take advantage on his weaknesses or his negligence or his sincerity5. DO NOT ‘KILL’ HIS LIFE AND DO FITNAH• Never ever ‘kill’ one’s life, dignity or his existence by spreading fitnah• Stay away from fitnah or plough the seed of hatred or ill-intention toward a

person.6. NEVER EVER COMPARE, PAY GRATITUDE WITH WHAT YOU HAVE• Do not compare someone with someone else, our staff with other people staff,

our husband/wife with other people’s husband/wife• Do not praise other people and undermine your own relatives• Have to pay gratitude and appreciate what you have or possess• Keep in mind - you are my hero or you are my heroine



7. GIVE INSPIRATION, EXPECT THE BEST Give inspiration, give trust, give hope Give motivation to be the best, to give their best Must expect the best from them Be patient with their shortcomings and find ways so that they can improve themselves – through coaching, training or third party’s roles8.NEVER EVER LIE Speak the truth – never ever lie Never manipulate your language or twist your tongue, doing so will

make you a hypocrite9. FULFILL YOUR PROMISE DO NOT MAKE FALSE PROMISE Must respect the promise you have made – must fulfill it Do not promise with the things you are not capable of doing


IMPORTANT TIPS ON INTERPERSONAL RELATIONSHIP10.SOMETIMES WE ARE STRATEGIC,NOT HYPOCRITE

We cannot be open to all things because it could be not strategic Have to see the pros and cons of the things we discussed If it carries more disadvantages than advantages, so it is better to avoid from being direct – this is what is called strategic.

11. LIKEABLE AND LIKEMake it a habit to always eliminate the bad elements in our lifeImprove yourself so that people like youTrain yourself to like other people

12. EXPECTATION Sometimes our expectation on other people are not realistic or too high All people have problems or circumstances which we do not know We shouldn’t be asking from them more than what they are capable of doing Expectation which is too high might frustrate us

13. DON’T HOPE FOR RETURN OF FAVORContinue with good relationship without hoping anything in returnEven though people do not give a damn, we continue with good relationship with themIf we are hoping for a return of favor, maybe we will be frustratedIf we do not hope anything in favor, they will feel the true pleasure of friendship


FRIENDSHIP

SPOILERS• Have strong vested

interest• Like to take advantag• High expectation • Blame without

investigation• Lying when speaking• Back biting• Take his rights

ENHANCERS• Good intention• Always helping• Keep his dignity• See the good aspects

than the bad aspects• No hidden agenda• Telling the truth and be

trustworthy• Give priority to a

friend


RECAP & CONCLUSION

Thanks for your patience, we have covered the following topics:1. The meaning of communication2. Types of Communication Skills3. Concept, elements and good practices of Intrapersonal

Communication Skills4. Concept, elements and good practices of Interpersonal

Communication Skills5. How to implement effective Interpersonal Skills as an Educator at

Higher Institution of Learning6. Mastering the two basic types of communication is the key to

successful socialization.7. The ability to communicate ideas, thoughts and feelings serves as

the basis for all successful human interaction.


…in the new global and diverse workplace requires

excellent communication skills!

Success for YOU…


1. http://www.skillsyouneed.com/ips/interpersonal-communication.html#ixzz2PJPQO6KY

2. http://www.skillsyouneed.com/ips/interpersonal-communication.html

3. http://www.faculty.londondeanery.ac.uk/e-learning/improve-your-lecturing/what-makes-a-good-lecturer

4. http://interpersonalskillsonline.com/how-to-develop-interpersonal-skills

REFERENCES

http://www.skillsyouneed.com/ips/interpersonal-communication.html




http://www.faculty.londondeanery.ac.uk/e-learning/improve-your-lecturing/what-makes-a-good-lecturer

http://www.faculty.londondeanery.ac.uk/e-learning/improve-your-lecturing/what-makes-a-good-lecturer

http://interpersonalskillsonline.com/how-to-develop-interpersonal-skills

http://interpersonalskillsonline.com/how-to-develop-interpersonal-skills


THAT’S ALL.THANK YOU

ALL THE BESTFROM:

DR. SYED ABDULLAH [email protected]: syed abdullah shahabudin

MDM. FOUZIAH JAMALUDIN [email protected]

mailto:[email protected]

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