PearsonAccessnext Training

Pearson Kentucky Program Team

January 2018

Kentucky Performance Rating

for Educational Progress K-PREP

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K-PREP PearsonAccessnext Training

K-PREP PearsonAccessnext

Training

05-10 Getting Started

11-13 Navigation Page

14-17 Organizations

18-27 Test Setup

28-32 Additional Orders

33-36 Test Results

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K-PREP PearsonAccessnext Training

PearsonAccessnext Overview

https://ky.pearsonaccessnext.com/customer3

K-PREP PearsonAccessnext Training

The PearsonAccessnext AdvantagePearsonAccessnext will be used to:

• View student enrollment counts for K-PREP*

• Choose Shipment Option Date for K-PREP test materials to arrive in districts

• Order accommodated testing materials (Braille, Large-Print, Audio and Text Reader (PC, Mac, iPad and/or Chrome)**

• Order additional materials if the district has a shortage

• Update district and school profiles/addresses

• View online testing for the EOC test administration

* NOTE: Districts will be able to view the participation counts for testing materials at each school by grade, but will NOT be able to edit these number counts. Explained on slide 21.

** NOTE: Students with a Text Reader accommodation will access their test via the Lexiflow viewer through a secure browser with a unique username and password.

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Getting Started

K-PREP PearsonAccessnext Training

Getting Started on PearsonAccessnext

Logging Into PearsonAccessnext:• Go to: https://ky.pearsonaccessnext.com/customer• This will take you to the Kentucky Homepage:

All DACs should have a username and password; if not please contact Kentucky Department of Education (KDE). Once KDE informs Pearson of a DAC update an account will be created and an auto E-mail will be sent from PearsonAccessnext System. If a new DAC did not receive this E-mail please contact the Pearson Customer Service Center at 1-888-437-1430 or click on the Contact Kentucky Support on the home page in PearsonAccessnext.

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K-PREP PearsonAccessnext Training

PearsonAccessnext Kentucky Homepage: Landing Page

Home Tab

Sign In Button

Contact Information:

KDE & Pearson

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K-PREP PearsonAccessnext Training

How To Log Into PearsonAccessnext

Step 1: Begin on the PAN Landing Page: https://ky.pearsonaccessnext.com/customer

Step 2: Click on the “Sign In” button:

Step 3: Enter your Username and Password:

Note: Forgot Username, Forgot Password,and Support link

Step 4: Click on the “Login” button:

Note: Account will be locked after 5 unsuccessful log-in attempts, 30 minutes of inactivity will automatically log users out. If locked out, DACs should contact contact the Pearson Customer Service Center at 1-888-437-1430 or click on the Contact Kentucky Support on the home page in PearsonAccessnext. BACs should contact their DACs.

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K-PREP PearsonAccessnext Training

Reset Your Password1. On the Login screen, click the Forgot

Password link.2. Enter your Username and E-mail address

and click Request Password Reset button.3. If both the Username and E-mail

addresses entered exactly match your user account information, you will be sent an E-mail with instructions for resetting your password.

4. Follow the instructions and password requirements to reset your password and then log in.

Note: Passwords must be 8-32 characters in length and must not include the following special characters, carat [^], ampersand [&], asterisk [*], and begin paren [(].

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K-PREP PearsonAccessnext Training

Forgot Your Username1. On the Login screen, click the

Forgot Username link to go to the Forgot Username screen.

2. Enter your E-mail address, and then click: E-mail User ID.

3. You will receive an E-mail from PearsonAccessnext System with your Username.

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Navigation Page

K-PREP PearsonAccessnext Training

PearsonAccessnext Navigation Page: Things To Note

Before beginning next steps choose the “K-PREP Spring 2018 Administration”from the drop down on the Navigation Page.

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K-PREP PearsonAccessnext Training

PearsonAccessnext Navigation Page: Things To Note cont’d

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K-PREP PearsonAccessnext Training

PearsonAccessnext Banners

SETUP - Access district and school organizations. Create/update user accounts.Orders & Shipment TrackingRemote Test Settings

TESTING – Access to student online tests.

REPORTS - Access Published Reports.

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Organizations

K-PREP PearsonAccessnext Training

Understanding OrganizationsAn organization is an entity in the organizational hierarchy, such as a district or school. For example, District 3 and Columbus High School each are an organization. An organization must "exist" in the system before that organization can participate in testing or test-related activities, such as ordering materials. To update an organization, click Organizations.

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View OrganizationsThere are two ways to view the organizations. Below to the upper right of the screen click on the down arrow next to the district name, this will provide a list of schools in the district that can be scrolled to what school is needed.

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View Organizations cont’dClick the arrow to the right of Search and click the radial box “Show all results”.

From here you can scroll through the school to the right or key in the school name in the “Parent Organization”.

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Test Setup

K-PREP PearsonAccessnext Training

Understanding Test Setup• Manage Participation• Edit Enrollment Counts• Manage Completion Statuses• Manage Contacts-optional

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Organizational Task-All Task Bar

Manage Participation-District LevelChoose a shipping option for your district K-PREP test materials to arrive. Check yourDistrict calendar to avoid test materials being delivered during spring break.

Edit Enrollments Count-School LevelThe regular counts are not editable. The only test materials that can be ordered are theaccommodated test materials such as Braille, Large-Print, Text Reader and Audio. Verifyenrollment count, if enrollment count discrepancies are greater than 15-20%,please contact KDE at: dacinfo@education.ky.gov.

Manage Completion Statuses-School LevelOnce enrollment counts have been verified and accommodation materials are ordered clickon Manage Completion Statuses and click on Participation Entry Complete. Accommodationenrollments can be edited until the Participation window closes even when they are in aComplete status.

Manage Contacts-District/School Level-optionalContacts for both the district and school level can be edited on this screen.

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K-PREP PearsonAccessnext Training

Manage Participation-District Level

1. From the Home Page Under SETUP select Organizations2. Click the arrow to the right of Search

3. Click the radial box “Show All Results”

4. To Choose a Shipment Option,Place a Check Box in Front ofthe District5. Click on The Start Arrow6. Click on “All Tasks”

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K-PREP PearsonAccessnext Training

Manage Participation-District Level cont’d1. Click on Manage Participation Tab2. Choose shipment option.3. Once the choice has been made click the Save button

Verify with the district calendar so not to choose a date during spring break.

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K-PREP PearsonAccessnext Training

Edit Enrollment CountsEnrollment counts refer to the number of students that will be taking a test. Participation counts are the main method for districts to view regular test materials for paper testing, such as test booklets and student response booklets. The regular counts are not editable. The only test materials that can be ordered are the accommodated test materials such as Braille, Large-Print, Text Reader and Audio.

As long as the Participation Window for entering accommodations is still open Accommodation counts can be updated, even if the status indicates “complete”. Accommodation counts are not considered final until the closing day of the Participation Window is reached. Accommodated counts can be changed, regardless of the status shown on the screen. Only after the window closes is an order for materials finalized and shipped, based on the participation counts as of the closing date. (See the Test Setup Overview screen for window opening and closing dates.)

If participation count discrepancies are greater than 15-20%, contact KDE at: dacinfo@education.ky.gov

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K-PREP PearsonAccessnext Training

Edit Enrollment Counts (slide 2)After choosing a shipping option: 1. Click on Exit Tasks (will return to Organization screen)2. Click on Search Arrow3. Click Box in Front of Show All Results4. Click Box in front of the School Name5. Click Start and “All Tasks”

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K-PREP PearsonAccessnext Training

Edit Enrollment Counts (slide 3)1. Click on the Edit Enrollment Counts tab2. Click on the + sign to the right of the screen.3. Enter Accommodated Test materials Required for Testing4. Once Complete, Click Save

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K-PREP PearsonAccessnext Training

Manage Completion Statuses

1. After Entering accommodations, click on Manage Completion Statuses.2. Check Box Under Participation Entry Complete3. Check Box Under Enrollment Counts Complete4. Click Save.5. If Success Box Does Not Appear, Repeat The Manage Completion

Process.

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K-PREP PearsonAccessnext Training

Manage Contacts - District/School Level

School Level District Level

K-PREP test materials will ship to the district address. At the school level, the BAC can be updated on this screen, this is optional.

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Additional Orders

K-PREP PearsonAccessnext Training

Orders & Shipment TrackingYou use Orders & Shipment Tracking to order additional materials (short shipments, missing materials, etc.), it is also used to check on the status of existing orders and track order shipments.

1. Click Setup2. Click Orders & Shipment Tracking From Drop Down3. Click the Select Tasks drop-down4. Select Create/Edit Orders5. Click start.

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K-PREP PearsonAccessnext Training

Orders & Shipment Tracking (slide 2)1. Select Create/Edit Orders2. Next Page Is A Screen Shot For the Additional Order3. Enter the Date Need4. Click the Drop Down Arrow for Stored Contact5. Click On Add Items At The Bottom Of The Page6. Enter Items Needed7. Click Save8. Click Create

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Orders & Shipment Tracking (slide 3)

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Orders & Shipment Tracking (slide 4)

Once you have entered the additional order, click Save.

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Test Results

K-PREP PearsonAccessnext Training

Publishing Test ResultsPublished ReportsPublished reports are pre-generated reports and data extracts.

To view a published report1. Click on “Select an Action”2. Click on “Published Reports”.

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When choosing a school to review from the drop down, make sure to click on the school name in the “Organization Name” in the far left portion of the screen. This will add the school so you will be able to access the reports.

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View by School

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View by School cont’d

Available Resources

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PearsonAccessnext Online User Guide

https://support.assessment.pearson.com/x/BYDy

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Moving to PearsonAccessnext

K-PREP PearsonAccessnext Training

Manage Paper Tests

Step by instructions for several items covered previously in this PowerPoint.

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Training Modules

Training modules are also available within the PearsonAccessnext OnlineUsers Guide.

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Questions?

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K-PREP PearsonAccessnext Training

Kentucky Program TeamPearson Client ServicesPhone: 1-888-437-1430Fax: (319) 339-6525Hours: 7am – 8:30pm EST

Kentucky Department of EducationOffice of Assessment and AccountabilityDivision of Assessment SupportPhone: (502) 564-4394dacinfo@education.gov.ky

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