ppt kt im-physicalinventory

7/31/2019 Ppt KT IM-PhysicalInventory

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a er a s anagemen

Knowledge Transfer Session

June 24, 2009

The SC Enterprise Information System is a project of the SC Budget and Control Board, Division of State Information Technology.

State of South Carolina. All rights reserved.


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Agenda

Key Terms

Roles and ResponsibilitiesPhysical Inventory Overview

Physical Inventory Process

Ph sical Inventor Walk-throu h

Questions

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Key Terms


State of South Carolina


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Key Terms

SAP Term Description

quantity and price basis or quantityonly in storerooms and expensed attime of consumption.

Plant An organizational unit for dividing anenterprise according to production,

procurement, maintenance, and.

materials are produced, or goods andservices are provided.

orage oca on oca on a w c nven ory s s ore

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Key Terms cont.


-

uniquely identifies a material in SAP.As a rule, a material master recordmust exist for each material mana edin an enterprise. This record is stored

under the material number.

Material Grou Key that is used to group togethermaterials with similar attributes.

Physical Inventory Document Count sheet generated by SAP toperform Physical Inventories

Physical Inventory Count Performing a count of stock on hand

Differences List Difference between Physical Inventorycount and stock on-hand uantit in

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SAP


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Key Terms cont.


Physical Inventory Post Posting in SAP of actual on handquantities determined during Physicalnven ory coun recoun

Physical Inventory Spot Check Performing a stock count of a specific

item or group of items

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Roles and Responsibilities




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Roles and Responsibilities

Agency Inventory Administrator

Responsible for all the inventory functions within an agencyincluding:

Perform physical counts, inventory adjustments and run

reports Manage inventory scrapping

Manage inventory stock levels including using reorder

po n p ann ng

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Roles and Responsibilities cont.

Agency Inventory Issuer

Responsible for creating goods issues and materialtransfers for inventory items

, , ,

May assist in the count and recount of physical inventory

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Physical Inventory Overview




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Overview

South Carolina agencies currently have,

Canteen and food services supplies

ce supp es

Law enforcement materials Inmate clothing and uniforms

Bus parts

Etc.

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Physical Inventory Notes

Actually counting the individual materials in stock at

Important to ensure that what is recorded in SAP isactually what is on hand

material but can be done more often if needed

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Physical Inventory Notes cont.

Once actual on-hand items are counted,

so that the inventory system reflects the actualon-hand counts

Analyzing the reason for differences between

counted items and what is listed in the system isimportant

Overage in count is as important to evaluate as

shortage

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Physical Inventory Process

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MI01 Create Physical Inventory Doc

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MI01 Terms


physical inventory document wascreated

Planned Count Date The date on which the inventory countis planned to take place. This date

determines the fiscal year where the

posted.

involving the materials listed in the

physical inventory document can beposted for the duration of the

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inventory count.


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MI21 - Sample Count Sheet

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MI04 Enter Count

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MI20- Differences List

SelectDifferenceseport r ter a

SAP Actual Difference

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On hand On hand


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MI07 Post Inventory Differences

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Physical Inventory History

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Any Questions?

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Self-Study Materials Management

Post-work for Physical Inventory Session

Review session content

Conduct Survey Monkey Knowledge Check for

Review Frequently Asked Questions (FAQs)

Review demonstration documentation

Refer to www.sceis.sc.gov. Click on Knowledge Transfer Program, thenMaterials Mana ement Knowled e Transfer

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Contact us

[email protected]

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ppt kt im-physicalinventory

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