powerpoint presentation to accompany go! with microsoft ® office 2007 introductory chapter 6
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PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 6 Formatting and Organizing Text. Objectives. Change Document and Paragraph Layout Change and Reorganize Text Create and Modify Lists Insert and Format Headers and Footers - PowerPoint PPT PresentationTRANSCRIPT
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PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory
Chapter 6Formatting and Organizing Text
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Objectives• Change Document and
Paragraph Layout• Change and Reorganize Text• Create and Modify Lists• Insert and Format Headers
and Footers• Insert Frequently Used Text• Insert and Format References
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Change Document and Paragraph Layout
• Change page margins (top, bottom, left, and right)
• Change margins for entire document or for just a portion of the document
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Change Document and Paragraph Layout
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Change Document and Paragraph Layout
• Document layout includes margins.• Paragraph layout includes line
spacing, indents, and tabs. • Information about paragraph formats
is stored in the paragraph mark at the end of a paragraph.
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Change Document and Paragraph Layout
Left Align Center Align
Right Align Justify Align
The firm researches and prepares patents, litigates intellectual property infringement,
handles licensing disputes, and prepares appeals. In the growing area of government
contracts, the firm counsels its clients regarding United States government
policymaking and prepares contracts according to government procurement policies.
The firm’s experienced staff of attorneys
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Line spacing is the distance between lines of text in a paragraph.
Change Document and Paragraph Layout
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Change Document and Paragraph Layout
• Format Painter copies formatting of specific text or a paragraph and then applies it in other locations of document.
• If you single click, it will work for one time– Double click will work till you hit ESC key
(or hit the Format Painter button again)
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Change Document and Paragraph Layout
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Change and Reorganize Text
• Finding and then replacing text is a quick way to change word(s) that appear more than one time in a document.
• Find = Ctrl + F• Replace = Ctrl + H• Go to = Ctrl + G
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Change and Reorganize Text
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Change and Reorganize Text
• Office Clipboard is a temporary storage area that holds text.– Copy (Ctrl + C) text to move it onto the
Office Clipboard. – Cut (Ctrl + X) text to remove it from its
original location and place it in the Office Clipboard.
– Paste (Ctrl + V) the contents of the Office Clipboard in a new location.
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Change and Reorganize Text
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Change and Reorganize Text
• Paste Options button –provides options for the Paste
command• same as surrounding text • retain original formatting
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Change and Reorganize Text
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Change and Reorganize Text
• Undo one or more actions made since last time saved (Ctrl + Z)
• Redo reverses the Undo command (Ctrl + Y)
Undo Redo
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Create and Modify Lists• Bulleted lists
Use text symbols such as small circles or check marks.
Use bulleted lists when items can be displayed in any order.
Bullets can be customized to make any symbol a bullet. To end a list, press Enter twice. Also, you can untoggle bullets.
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Create and Modify Lists
• Numbered lists I. Use consecutive numbers or letters.II. Use numbered lists for items that have a
sequence of actions or chronological order.III. To end a list, press Enter twice or use
Numbering or Bullets buttons as toggle buttons to stop making the list.
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Create and Modify Lists
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Insert and Format Headers and Footers
• Text inserted into a header or a footer displays on every page of a document.
• Headers or footers can have automatic page numbers, dates, times, the file name, and pictures.
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Insert and Format Headers and Footers
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Insert and Format References• References are used to credit
information taken from another source. – A style is a built-in paragraph format that
provides one step formatting of references.• Footnotes are references placed at the bottom of
the page.• Endnotes are references placed at the end of a
document or chapter.– Numbers mark the location of references
within the text.
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Insert and Format References
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PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory
Chapter 7Using Graphics and Tables
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Objectives
• Insert and Format Graphics• Set Tab Stops • Insert and Modify Text Boxes
and Shapes• Create a Table• Format a Table
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Insert and Format Graphics• WordArt
–Decorative text you can edit and format
–A gallery of text styles
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Insert and Format Graphics
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Insert and Format Graphics
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Insert and Format Graphics• Picture tools display on the Ribbon.• The Picture command inserts picture
as an inline object.• Sizing handles display around the
edges of the picture:– Used to manually resize a graphic.– Corner sizing handles are round and
proportionally resize a graphic.
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Insert and Format Graphics
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Insert and Format Graphics
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Insert and Format Graphics• Picture styles add sophisticated
visual features to your pictures.
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Insert and Modify Text Boxes and Shapes
• Text box– A movable, resizable container for text
that can have formatting applied to it– Useful to give text a different orientation
from other text– Can be placed anywhere in the
document like a floating object– Can be placed outside the document
margin
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Insert and Modify Text Boxes and Shapes
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Insert and Modify Text Boxes and Shapes
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Insert and Modify Text Boxes and Shapes
• Shapes:– Word includes 150 predefined shapes.– Shapes can be stars, banners, arrows,
and callouts.– Shapes can be modified as you would
other drawing objects.– The same shapes can be found in Excel
and PowerPoint.
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Insert and Modify Text Boxes and Shapes
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Create a Table
• Tables– Consist of rows and columns– Are used to organize data – Create an empty table and then fill in the
boxes, called cells – Can convert existing text into a table
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Create a Table
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Create a Table• Ways to move around a table
– Tab moves you from cell to cell.– Shift + Tab moves you to the previous cell.– Up or down arrow keys move you up or
down a column.– Left and right arrow keys move the
insertion point one character at a time within a cell.
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Format a Table• Formatted tables are more attractive
and easier to read.• Formatting tools
– Shade cells– Format table borders and grid– Align text– Center the table between the document
margins
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Format a Table• Merge cells to position the table title across the
columns.
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Format a Table• Word includes a number of built-in
table formats called Table Styles. • Table Styles:
– Predefined sets of formatting characteristics• Fonts• Alignment• Cell shading
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Format a Table
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Format a Table• Examples of two Table Styles