powerpoint presentation to accompany go! with microsoft ® office 2007 introductory chapter 6

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with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 6 Formatting and Organizing Text

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PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 6 Formatting and Organizing Text. Objectives. Change Document and Paragraph Layout Change and Reorganize Text Create and Modify Lists Insert and Format Headers and Footers - PowerPoint PPT Presentation

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Page 1: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 1

PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory

Chapter 6Formatting and Organizing Text

Page 2: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 2

Objectives• Change Document and

Paragraph Layout• Change and Reorganize Text• Create and Modify Lists• Insert and Format Headers

and Footers• Insert Frequently Used Text• Insert and Format References

Page 3: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 3

Change Document and Paragraph Layout

• Change page margins (top, bottom, left, and right)

• Change margins for entire document or for just a portion of the document

Page 4: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 4

Change Document and Paragraph Layout

Page 5: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 5

Change Document and Paragraph Layout

• Document layout includes margins.• Paragraph layout includes line

spacing, indents, and tabs. • Information about paragraph formats

is stored in the paragraph mark at the end of a paragraph.

Page 6: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 6

Change Document and Paragraph Layout

Left Align Center Align

Right Align Justify Align

The firm researches and prepares patents, litigates intellectual property infringement,

handles licensing disputes, and prepares appeals. In the growing area of government

contracts, the firm counsels its clients regarding United States government

policymaking and prepares contracts according to government procurement policies.

The firm’s experienced staff of attorneys

Page 7: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 7

Line spacing is the distance between lines of text in a paragraph.

Change Document and Paragraph Layout

Page 8: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 8

Change Document and Paragraph Layout

• Format Painter copies formatting of specific text or a paragraph and then applies it in other locations of document.

• If you single click, it will work for one time– Double click will work till you hit ESC key

(or hit the Format Painter button again)

Page 9: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 9

Change Document and Paragraph Layout

Page 10: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 10

Change and Reorganize Text

• Finding and then replacing text is a quick way to change word(s) that appear more than one time in a document.

• Find = Ctrl + F• Replace = Ctrl + H• Go to = Ctrl + G

Page 11: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 11

Change and Reorganize Text

Page 12: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 12

Change and Reorganize Text

• Office Clipboard is a temporary storage area that holds text.– Copy (Ctrl + C) text to move it onto the

Office Clipboard. – Cut (Ctrl + X) text to remove it from its

original location and place it in the Office Clipboard.

– Paste (Ctrl + V) the contents of the Office Clipboard in a new location.

Page 13: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 13

Change and Reorganize Text

Page 14: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 14

Change and Reorganize Text

• Paste Options button –provides options for the Paste

command• same as surrounding text • retain original formatting

Page 15: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 15

Change and Reorganize Text

Page 16: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 16

Change and Reorganize Text

• Undo one or more actions made since last time saved (Ctrl + Z)

• Redo reverses the Undo command (Ctrl + Y)

Undo Redo

Page 17: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 17

Create and Modify Lists• Bulleted lists

Use text symbols such as small circles or check marks.

Use bulleted lists when items can be displayed in any order.

Bullets can be customized to make any symbol a bullet. To end a list, press Enter twice. Also, you can untoggle bullets.

Page 18: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 18

Create and Modify Lists

• Numbered lists I. Use consecutive numbers or letters.II. Use numbered lists for items that have a

sequence of actions or chronological order.III. To end a list, press Enter twice or use

Numbering or Bullets buttons as toggle buttons to stop making the list.

Page 19: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 19

Create and Modify Lists

Page 20: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 20

Insert and Format Headers and Footers

• Text inserted into a header or a footer displays on every page of a document.

• Headers or footers can have automatic page numbers, dates, times, the file name, and pictures.

Page 21: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 21

Insert and Format Headers and Footers

Page 22: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 22

Insert and Format References• References are used to credit

information taken from another source. – A style is a built-in paragraph format that

provides one step formatting of references.• Footnotes are references placed at the bottom of

the page.• Endnotes are references placed at the end of a

document or chapter.– Numbers mark the location of references

within the text.

Page 23: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 23

Insert and Format References

Page 24: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 24

PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory

Chapter 7Using Graphics and Tables

Page 25: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 25

Objectives

• Insert and Format Graphics• Set Tab Stops • Insert and Modify Text Boxes

and Shapes• Create a Table• Format a Table

Page 26: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 26

Insert and Format Graphics• WordArt

–Decorative text you can edit and format

–A gallery of text styles

Page 27: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 27

Insert and Format Graphics

Page 28: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 28

Insert and Format Graphics

Page 29: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 29

Insert and Format Graphics• Picture tools display on the Ribbon.• The Picture command inserts picture

as an inline object.• Sizing handles display around the

edges of the picture:– Used to manually resize a graphic.– Corner sizing handles are round and

proportionally resize a graphic.

Page 30: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 30

Insert and Format Graphics

Page 31: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 31

Insert and Format Graphics

Page 32: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 32

Insert and Format Graphics• Picture styles add sophisticated

visual features to your pictures.

Page 33: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 33

Insert and Modify Text Boxes and Shapes

• Text box– A movable, resizable container for text

that can have formatting applied to it– Useful to give text a different orientation

from other text– Can be placed anywhere in the

document like a floating object– Can be placed outside the document

margin

Page 34: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 34

Insert and Modify Text Boxes and Shapes

Page 35: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 35

Insert and Modify Text Boxes and Shapes

Page 36: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 36

Insert and Modify Text Boxes and Shapes

• Shapes:– Word includes 150 predefined shapes.– Shapes can be stars, banners, arrows,

and callouts.– Shapes can be modified as you would

other drawing objects.– The same shapes can be found in Excel

and PowerPoint.

Page 37: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 37

Insert and Modify Text Boxes and Shapes

Page 38: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 38

Create a Table

• Tables– Consist of rows and columns– Are used to organize data – Create an empty table and then fill in the

boxes, called cells – Can convert existing text into a table

Page 39: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 39

Create a Table

Page 40: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 40

Create a Table• Ways to move around a table

– Tab moves you from cell to cell.– Shift + Tab moves you to the previous cell.– Up or down arrow keys move you up or

down a column.– Left and right arrow keys move the

insertion point one character at a time within a cell.

Page 41: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 41

Format a Table• Formatted tables are more attractive

and easier to read.• Formatting tools

– Shade cells– Format table borders and grid– Align text– Center the table between the document

margins

Page 42: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 42

Format a Table• Merge cells to position the table title across the

columns.

Page 43: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 43

Format a Table• Word includes a number of built-in

table formats called Table Styles. • Table Styles:

– Predefined sets of formatting characteristics• Fonts• Alignment• Cell shading

Page 44: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 44

Format a Table

Page 45: PowerPoint Presentation to Accompany GO! with Microsoft ®  Office 2007 Introductory Chapter 6

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 45

Format a Table• Examples of two Table Styles