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SB ACTIVITIES AND REPORTING Mehvish Zahoor, R10 Student Representative
Mahesh RB, Revamping Team, R10 SAC
Nitya Khanna, Student Branch Coordinator, R10 SAC
Shareyna Scott, IEEE Student Branch Development Specialist
24th October, 2016
[email protected], [email protected]
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EFFECTIVE STUDENT BRANCHES
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STUDENT BRANCHES
For use at your Student Branch:
Student Branch Program
Student Branch formation
IEEE Student Branch Leader News
Branch Officer Reporting
Branch Activity Reporting
Student Branch Officer Responsibilities and Administration
Watch the IEEE Student Branch Manual and Counselor Guide presentation
IEEE Student Branch Manual and Counselor Guide
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AWARDS AND OPPORTUNITIES
IEEE offers many student awards, competitions, and other
opportunities to get actively involved.
Competitions
IEEEXtreme Programming Competition
Student Branch Awards
Scholarships, grants, and fellowships
Student voting in IEEE elections
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VOLUNTEER SERVICES
The IEEE provides many resources for volunteer members involved with student activities in over 2,150 Student Branches.
Training webinars
IEEE web hosting
Order Membership Development materials (Chairs only)
Student Activities Committee (SAC)
IEEE Student Branch Calendar
IEEE Student Branch Best Practices Flyer
IEEE Student Member Benefits Flyer
SAMIEEE Access
Brand Identity Toolkit
Center for Leadership Excellence
Open a bank account for your Student Branch
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STUDENT BRANCH EVENTS
Technical and Entrepreneurial talks
SIGs (Special Interest Groups)
Workshops
Alumni Meets
Industrial Visits
IEEE Day Celebrations
IEEE Week
Student Volunteer Mentor Program
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REPORTING TO IEEE
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STUDENT BRANCH REPORTING
Annual Activity Report
Due 1 November annually
The Annual Activity report can be found at:
https://sbr.vtools.ieee.org/.
Access to the Reporting form requires your IEEE Web
credentials.
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Officer Qualifications
IEEE Membership must be current (membership dues must
be paid) upon entering office, and must be maintained
throughout term of office.
Counselor or Advisor: Graduate Student Member,
Member, Senior Member, or Fellow grade
Officers (Chair, Vice Chair, Secretary, Treasurer):
Graduate Student Member or Student member
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Procedure
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Click login to login and to start reporting. Login using your IEEE username and password.
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Choose New Report option to start reporting 13 10/27/2016
Enter the details of the reporting Student Branch, under the School tab
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Enter the Student Branch’s finance details for the reporting, under the Finance tab
Indicate the activities hosted by your Student Branch for the reporting year. Also to be indicated in is the activities
planned for the next reporting period. 16 10/27/2016
Enter your feedback so that IEEE gets to know how better your needs can be addressed.
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Enter relevant contact details as requested.
Regional Student Representative – [email protected]
Regional Student Activities Committee Chair – [email protected] 18 10/27/2016
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Name your report. You may save it for submission later. Your report will not be submitted until you click the Submit.
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You may view the saved reports under the Submitted Reports tab
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OFFICER REPORTING
Student Branches can report their officers at any time during the year and annually when elections are held. Online student officer reporting form is available at https://officers.vtools.ieee.org/
This easy to use online form will simplifies the annual reporting that all Student Branches are required to submit to IEEE. The one, simple online form takes the place of the printed annual report of activities and the annual plan of activities
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Click on log in to log in
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Select your Student Branch/Chapter/Affinity Group and click Select Unit
Select a position and click on End Term if the term is ending 24 10/27/2016
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Enter the end date and Submit
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Click on add officer, enter IEEE membership number and Term Start Date
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The final changes would be displayed. Submit Changes if correct.
HAPPY REPORTING!!
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R10 SB Revamping Project
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R10 SB Revamping Project
Why
Almost 66% of Student Branches in R10 have less than 12 members.(Dormant)
38% of Student Branches in R10 Doesn’t have any Members.(Zero memberships).
Need to Activate them again.
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IEEE Region 10 Branch Counselors Meetup
• IEEE SAC Chairs, Branch counselors & mentors meet up started in 2015 in
different sections of R10.
• Provided an opportunity to branch counselors to showcase their best practices
and activities to R10 Ex-comm and other fellow SB’s
• Gave R10 Ex-comm an opportunity to directly address problems and queries.
• Statistical data provided to Section SAC by R10 SAC to evaluate performance
of sections
R10 SB Revamping Project
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R10 SB Revamping Project
The IEEE R10 Revamping SBs Project strives to engage, support and reach out to dormant/inactive Student Branches, in an attempt to reactivate them. This is done primarily via 3 distinct, yet interconnected ways:
- Mentors Forum Team: Through our team, we personally engage the Section SAC, Student Branches and their respective leadership, to directly support, motivate and aid their volunteers and initiatives. [Contact: [email protected]]
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Mentors Team
- Mentors: The true champions of this program; our Mentors augment the valuable contributions of a Counselor and play the role of an exemplary paragon to the Student Branch. Join now at ieee.fluidsurveys.com/surveys/R0/r10-sac-call-for-mentors/
[Contact: [email protected]]
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R10 Revamping project
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R10 SB Revamping Project
Goals
A Branch Mentor is a Section member who may or may not associated with the University who is appointed by the local Section, in consultation with the Student Branch members, to be a mentor to a small set IEEE Student Branches.
He or she will provide guidance, serve as a liaison between the Student members and Section Executive, and encourage new graduates to stay active in the IEEE.
A recent graduate who has some firsthand experience in Student Branch operations and Section activities is an ideal candidate for a Branch Mentor.
should encourage the student member’s participation in IEEE events as well as all competitions.
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R10 SB Revamping Project
IMPACT OF THE PROJECT
This greatest impact of this project would be on the student members and volunteers of the student branch on which mentor would be investing his energies.
students would not only learn and groom themselves, but would also come to know how things move on basic and grass root level and how to avail different opportunities.
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R10 SB Revamping Project
Who Can be a Mentor
Any volunteer and IEEE member that graduates above the level of student membership can be a mentor under this project.
This can include members who recently graduate and move into the Young Professionals, or those members who possess professional memberships of the sort.
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R10 SB Revamping Project
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Success Stories
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Success Stories
R10 SB Revamping Project
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Success Stories
R10 SB Revamping Project
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WANT TO BECOME A MENTOR?
visit http://sac.ieeer10.org/forum/
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IEEE R10 SSR Network
• IEEE R10 SSR Network connects all the SSR’s of region 10 to one single
platform.
• It enables them to project their ideas, events, problems and suggestions to R10
SAC and R10 Ex-Comm.
• Enables R10 SAC to effectively communicate with section officers and SSR’s.
• Has helped R10 Mentors Forum in revamping student branches by providing
person of contact in sections under consideration
• Currently connects 14 sections together
R10 SAC Team
HAPPY REPORTING!!
BEST WISHES FROM IEEE R10 SAC
FB: IEEE Region 10 Student Activities Committee Twitter: @IEEER10SAC
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FOR FURTHER ASSISTANCE, CONTACT US AT: [email protected] R10 SAC: [email protected] [email protected] OR