powerpoint 2013 ch06
DESCRIPTION
TRANSCRIPT
Chapter 6
Navigating Presentations Using Hyperlinks and
Action Buttons
MicrosoftPowerPoint 2013
Navigating Presentations Using Hyperlinks and Action Buttons 2
• Create a presentation from a Microsoft Word outline
• Add hyperlinks to slides and objects• Hyperlink to other Microsoft Office documents• Add action buttons and action settings• Display guides to position slide elements
Objectives
Navigating Presentations Using Hyperlinks and Action Buttons 3
• Set placeholder margins• Create columns in a placeholder• Change paragraph line spacing• Format bullet size and color• Change bullet characters to pictures and numbers• Hide slides
Objectives
Navigating Presentations Using Hyperlinks and Action Buttons 4
Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons 5
Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons 6
Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons 7
• Open a Microsoft Word outline• Add illustration and text hyperlinks• Add action buttons and hyperlinks• Position illustrations in content placeholders• Align placeholder text• Convert and format bullets
Roadmap
Navigating Presentations Using Hyperlinks and Action Buttons 8
• Open the Backstage view, display the Open dialog box, and then navigate to the location containing the outline
• Tap or click the File Type arrow to display the File Type list• Tap or click All Outlines to select this file type• Tap or click the name of the file to open• Tap or click the Open button to open the Outline as a
presentation• Display the VIEW tab and then tap or click the Outline
View button (VIEW tab | Presentation Views group) to view the outline in the Thumbnail pane
Opening a Microsoft Word Outline as a Presentation
Navigating Presentations Using Hyperlinks and Action Buttons 9
Opening a Microsoft Word Outline as a Presentation
Navigating Presentations Using Hyperlinks and Action Buttons 10
• Select the illustration, and then tap or click the Hyperlink button (INSERT tab | Links group) to display the Insert Hyperlink dialog box
• If necessary, tap or click the ‘Place in This Document’ button in the Link to area
• Tap or click the desired link destination in the ‘Select a place in this document’ area
• Tap or click the OK button to insert the hyperlink
Adding a Hyperlink to an Illustration
Navigating Presentations Using Hyperlinks and Action Buttons 11
Adding a Hyperlink to an Illustration
Navigating Presentations Using Hyperlinks and Action Buttons 12
• Select the paragraph, and then display the Insert Hyperlink dialog box and then tap or click the ‘Existing File or Web Page’ button in the Link to area
• Type the web address in the Address box• Tap or click the OK button to insert the hyperlink
Adding a Hyperlink to a Paragraph
Navigating Presentations Using Hyperlinks and Action Buttons 13
Adding a Hyperlink to a Paragraph
Navigating Presentations Using Hyperlinks and Action Buttons 14
• Tap or click the Shapes button (INSERT tab | Illustrations group) to display the Shapes gallery
• Tap or click the desired action button• Tap or click the desired location on the slide to
insert the action button and to display the Action Settings dialog box
• Set the desired options in the Action Settings dialog box
• Tap or click the OK button
Inserting an Action Button
Navigating Presentations Using Hyperlinks and Action Buttons 15
Inserting an Action Button
Navigating Presentations Using Hyperlinks and Action Buttons 16
• With the action button selected, tap or click the Shape Fill arrow (DRAWING TOOLS FORMAT tab | Shape Styles gallery) to display the Shape Fill gallery
• Tap or click the desired fill color to apply the color to the action button
Changing an Action Button Fill Color
Navigating Presentations Using Hyperlinks and Action Buttons 17
Changing an Action Button Fill Color
Navigating Presentations Using Hyperlinks and Action Buttons 18
• Press and hold or right-click the action button to copy
• Tap or click Copy on the shortcut menu to copy the action button to the Clipboard
• Display the slide to contain the action button, and then tap or click the Paste button (HOME tab | Clipboard group) to paste the action button
Copying an Action Button
Navigating Presentations Using Hyperlinks and Action Buttons 19
Copying an Action Button
Navigating Presentations Using Hyperlinks and Action Buttons 20
• With the action button selected, tap or click the Action button (INSERT tab | Links group) to display the Action Settings dialog box
• Make the desired changes in the Action Settings dialog box, and then tap or click the OK button
Editing an Action Button Action Setting
Navigating Presentations Using Hyperlinks and Action Buttons 21
Editing an Action Button Action Setting
Navigating Presentations Using Hyperlinks and Action Buttons 22
• Select the illustration to turn into a hyperlink• Tap or click the Action button (INSERT tab | Links group) to
display the Action Settings dialog box• Tap or click Hyperlink to in the ‘Action on click’ area and
then tap or click the Hyperlink to arrow to display the Hyperlink to menu
• Scroll down and then tap or click ‘Other PowerPoint Presentation’ to display the Hyperlink to Other PowerPoint Presentation dialog box
• Navigate to and then tap or click the hyperlinked presentation
Hyperlinking to Another PowerPoint File
Navigating Presentations Using Hyperlinks and Action Buttons 23
• Tap or click the OK button to display the Hyperlink to Slide dialog box
• Tap or click the OK button to hyperlink the image to the other presentation
• Tap or click the OK button to apply the new action setting
Hyperlinking to Another PowerPoint File
Navigating Presentations Using Hyperlinks and Action Buttons 24
Hyperlinking to Another PowerPoint File
Navigating Presentations Using Hyperlinks and Action Buttons 25
• Select the illustration to turn into a hyperlink and then tap or click the Action button (INSERT tab | Links group) to display the Action Settings dialog box
• Tap or click Hyperlink to, tap or click the Hyperlink to arrow to display the Hyperlink to menu, and then scroll down to the end of the Hyperlink to list
• Tap or click Other File to display the Hyperlink to Other File dialog box, navigate to, and then tap or click the desired Word document
Hyperlinking to a Microsoft Word File
Navigating Presentations Using Hyperlinks and Action Buttons 26
• Tap or click the OK button to hyperlink this file to the Word document
• Tap or click the OK button to apply the new action setting
Hyperlinking to a Microsoft Word File
Navigating Presentations Using Hyperlinks and Action Buttons 27
• Tap or click the VIEW tab, and then tap or click the Guides check box (VIEW tab | Show group) to display the horizontal and vertical guides
Displaying the Drawing Guides
Navigating Presentations Using Hyperlinks and Action Buttons 28
• Drag the horizontal and vertical guides to the desired locations on the slide
• Drag the illustration to the desired location, using the guides as a reference
Positioning an Illustration Using Guides
Navigating Presentations Using Hyperlinks and Action Buttons 29
• Tap or click the Ruler check box (VIEW tab | Show group) to display the vertical and horizontal rulers
Displaying the Rulers
Navigating Presentations Using Hyperlinks and Action Buttons 30
• Drag the illustrations to the desired locations using the Rulers as a guide
Aligning Illustrations
Navigating Presentations Using Hyperlinks and Action Buttons 31
• Select the illustrations to distribute, and then tap or click the Align button (PICTURE TOOLS FORMAT tab | Arrange group) to display the Align menu
• If necessary, tap or click ‘Align to Slide’ so that PowerPoint will adjust the spacing of the illustrations evenly between the slide edges and then click the Align button to display the Align menu again
• Tap or click Distribute Horizontally to adjust the spacing
Distributing Illustrations
Navigating Presentations Using Hyperlinks and Action Buttons 32
Distributing Illustrations
Navigating Presentations Using Hyperlinks and Action Buttons 33
• Tap or click the Slide Sorter view button to display the slide thumbnails
• Tap or click SLIDE SHOW on the ribbon to display the SLIDE SHOW tab and then tap or click the thumbnail of the slide to hide
• Tap or click the Hide Slide button (SLIDE SHOW tab | Set Up group) to hide the selected slide
Hiding a Slide
Navigating Presentations Using Hyperlinks and Action Buttons 34
Hiding a Slide
Navigating Presentations Using Hyperlinks and Action Buttons 35
• Select the text to center• Tap or click the Center button on the mini toolbar
Centering Placeholder Text
Navigating Presentations Using Hyperlinks and Action Buttons 36
• With the text selected, tap or click the Align Text button (HOME tab | Paragraph group) to display the Align Text gallery
• Tap or click the desired alignment option in the Align Text gallery
Aligning Placeholder Text
Navigating Presentations Using Hyperlinks and Action Buttons 37
Aligning Placeholder Text
Navigating Presentations Using Hyperlinks and Action Buttons 38
• Select the paragraphs for which you want to align the spacing
• Tap or click the Line Spacing button (HOME tab | Paragraph group) to display the Line Spacing gallery
• Tap or click the desired line spacing option in the Line Spacing gallery
Changing Paragraph Line Spacing
Navigating Presentations Using Hyperlinks and Action Buttons 39
Changing Paragraph Line Spacing
Navigating Presentations Using Hyperlinks and Action Buttons 40
• Tap or click the content placeholder to select it• Tap or click the Columns button (HOME tab |
Paragraph group) to display the Columns gallery• Tap or click the desired number of columns in the
Columns gallery
Creating Columns in a Placeholder
Navigating Presentations Using Hyperlinks and Action Buttons 41
• With the placeholder selected, tap or click the Columns button and then tap or click More Columns
• Tap or click the Spacing box up or down arrow to adjust the spacing
• Tap or click the OK button
Adjusting Column Spacing
Navigating Presentations Using Hyperlinks and Action Buttons 42
Adjusting Column Spacing
Navigating Presentations Using Hyperlinks and Action Buttons 43
• Press SHIFT+ENTER to insert a line break character and move to the next line
Entering a Line Break
Navigating Presentations Using Hyperlinks and Action Buttons 44
• Select the bulleted list in the content placeholder• Tap or click the Bullets arrow (HOME tab |
Paragraph group) to display the Bullets gallery• Tap or click Bullets and Numbering to display the
Bullets and Numbering dialog box• Tap or click the Picture button to display the Insert
Pictures dialog box• Tap or click the Browse to display the Insert
Picture dialog box
Changing a Bullet Character to a Picture
Navigating Presentations Using Hyperlinks and Action Buttons 45
• Navigate to the location of the file to add• Tap or click the desired picture to select the file• Tap or click the Insert button to insert the picture
as a paragraph bullet character
Changing a Bullet Character to a Picture
Navigating Presentations Using Hyperlinks and Action Buttons 46
Changing a Bullet Character to a Picture
Navigating Presentations Using Hyperlinks and Action Buttons 47
• Select the bulleted list in the content placeholder• Tap or click the Bullets arrow, and then tap or click Bullets and
Numbering to display the Bullets and Numbering dialog box• Tap or click the Customize button to display the Symbol dialog box• Tap or click the Font arrow, scroll down, and then tap or click
Webdings• Scroll to display the desired symbol• Tap or click the desired symbol to select it• Tap or click the OK button to display the symbol in the Bullets and
Numbering dialog box• Tap or click the OK button to insert the symbol as the paragraph
bullet
Changing a Bullet Character to a Symbol
Navigating Presentations Using Hyperlinks and Action Buttons 48
Changing a Bullet Character to a Symbol
Navigating Presentations Using Hyperlinks and Action Buttons 49
• Select the bulleted list in the content placeholder• Tap or click the Bullets arrow, and then tap or click
Bullets and Numbering to display the Bullets and Numbering dialog box
• Set the desired size in the Size box• Tap or click the OK button
Changing Bullet Size
Navigating Presentations Using Hyperlinks and Action Buttons 50
Changing Bullet Size
Navigating Presentations Using Hyperlinks and Action Buttons 51
• Select the paragraphs with the bullets to format, display the Bullets and Numbering dialog box, and then tap or click the Color button to display the Color gallery
• Tap or click the desired color to change the bullet color
• Tap or click the OK button to apply the color to the bullets
Formatting Bullet Color
Navigating Presentations Using Hyperlinks and Action Buttons 52
Formatting Bullet Color
Navigating Presentations Using Hyperlinks and Action Buttons 53
• Select the content paragraphs• Tap or click the Numbering arrow (HOME tab |
Paragraph group) to display the Numbering gallery• Tap or click the desired numbering option in the
Numbering gallery
Changing a Bullet Character to a Number
Navigating Presentations Using Hyperlinks and Action Buttons 54
Changing a Bullet Character to a Number
Navigating Presentations Using Hyperlinks and Action Buttons 55
• Select the bulleted list text, and then tap or click the Bullets arrow
• Tap or click the None option to remove the bullet characters
Removing Bullet Characters
Navigating Presentations Using Hyperlinks and Action Buttons 56
• Create a presentation from a Microsoft Word outline
• Add hyperlinks to slides and objects• Hyperlink to other Microsoft Office documents• Add action buttons and action settings• Display guides to position slide elements
Chapter Summary
Navigating Presentations Using Hyperlinks and Action Buttons 57
• Set placeholder margins• Create columns in a placeholder• Change paragraph line spacing• Format bullet size and color• Change bullet characters to pictures and numbers• Hide slides
Chapter Summary
Chapter 6 Complete
MicrosoftPowerPoint 2013