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A guide to Using PowerPoint 2003 in IGCSE ICT practical exams

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Page 1: PowerPoint 2003 for IGCSE ICT

Copyright 2009 Steve Copley

www.igcseict.info

This work is licensed under the Creative Commons Attribution Non-Commercial 3.0 License

To view a copy of this license, visithttp://creativecommons.org/licenses/by-nc/3.0/

PowerPoint 2003

Page 2: PowerPoint 2003 for IGCSE ICT

1 PowerPoint Interface Features

1.1 Different Slide Views 5

1.2 Right Side Task Panes 7

2 Creating a Presentation

2.1 Importing Text to Create Slides 9

2.2 Manually Creating New Slides 11

2.3 Copying Slides to Make New Slides 12

3 Editing the Master Slide

3.1 Opening and Closing the Master Slide 14

3.2 Adding / Removing Master Slide Features 15

3.3 Displaying Slide Numbers and/or Dates on Every Slide 17

3.4 Changing the Background Colour of the Master Slide 19

3.5 Adding a Coloured Block to the Background of the Master Slide 20

3.6 Adding Coloured Lines to the Master Slide 22

3.7 Positioning / Resizing Items on the Master Slide 24

3.8 Changing the Style of Text on the Master Slide 25

3.9 Adding a Heading to the Master Slide so that it Appears on Every Slide 27

3.10 Adding an Image / Logo to the Master Slide so that it Appears on EverySlide 29

4 Changing the Layout of Slides

4.1 Opening the Slide Layout Pane 32

4.2 Selecting a Suitable Layout for a Slide 33

5 Adding Content to Slides

5.1 Adding Text to a Slide 36

5.2 Adding an Image to a Slide 38

5.3 Adding a Chart to a Slide 40

5.4 Adding Presenter Notes to a Slide 42

Page 3: PowerPoint 2003 for IGCSE ICT

6 Animating Items on Slides

6.1 Adding Animations to Slide Items 44

6.2 Showing Evidence of Slide Animations 46

7 Changing the Transistions Between Slides

7.1 Setting Slide Transitions 48

7.2 Showing Evidence of Slide Transitions 50

8 Printing Slides and Handouts

8.1 Printing Slides 52

8.2 Printing Handouts 54

8.3 Printing Presenter Notes 55

8.4 Printing a Presentation Outline 56

Page 4: PowerPoint 2003 for IGCSE ICT

PowerPoint InterfaceFeatures

PowerPoint 2003 - 4 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 5: PowerPoint 2003 for IGCSE ICT

Different Slide Views

This lesson will show you how to change how your slideshow is viewed

Select the type of view from the View menu

Click the View menu, then select:

• Normal to see the slide design view• Slide Sorter to see an overview of all slides• Slide Show to view your slideshow

Alternatively, you can use the tiny buttons ate thebottomp-left of the window

The Normal View

One slide is shown large so that you can edit it

A list of all slides is shown at the left side of thewindow

Note: if you close the slide list by mistake, you canre-open it by clicking the View menu, and thenNormal again

PowerPoint 2003 - 5 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 6: PowerPoint 2003 for IGCSE ICT

The Slide Sorter View

All of the slides are shown as small 'thumbnails'

This view makes it easy to rearrange slides, or toselect a group of slides

PowerPoint 2003 - 6 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 7: PowerPoint 2003 for IGCSE ICT

Right Side Task Panes

This lesson will show you how to display various Task Panes at the right side of the mainwindow

The Task Pane

The Task Pane is an area at the right of thewindow that lets you change settings, performactions, etc.

Selecting different Task Panes

Different Task Panes are shown depending onwhat you are doing at the time.

E.g. if you add a new slide, the Slide Layout paneis shown

However, you can select any Task Pane by usingthe menu at the top of the Task Pane

PowerPoint 2003 - 7 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 8: PowerPoint 2003 for IGCSE ICT

Creating aPresentation

PowerPoint 2003 - 8 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 9: PowerPoint 2003 for IGCSE ICT

Importing Text to Create Slides

This lesson will show you how you can import an RTF text file to automatically create slides

What is an RTF file?

RTF stands for Rich Text Format. It is a type oftext file that can have formatting (styles, fonts,colours, etc.)

Styles are added to the RTF file to indicate whichtext should go on which slide.

Style Heading 1 will result in a new slide

When this file is imported into PowerPoint, eachline of text that has style Heading 1 will create a new slide.

The text will be used for the title of the slide.

Style Heading 2 will result in bulleted text on a slide

When this file is imported into PowerPoint, eachline of text that has style Heading 2 will become bulleted text on the slide.

PowerPoint 2003 - 9 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 10: PowerPoint 2003 for IGCSE ICT

In PowerPoint open the RTF file

From the File menu, pick Open...

In the File Open window, make sure that you pick All Files (*.*) as the file type

Select your RTF file, then click Open

See the automatically created slides

You should see that the RTF file text has beenimported as a set of slides.

Each line of text with style Heading 1 has becomea new slide, with the Heading 2 text appearing as bulleted text on each slide.

PowerPoint 2003 - 10 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 11: PowerPoint 2003 for IGCSE ICT

Manually Creating New Slides

This lesson will show you how to manually create new slides from within PowerPoint

Method 1 - Right-click in the slide list panel

In the slide list pane, right-click and select NewSlide from the pop-up menu

Method 2 - Insert from the menu

Click the Insert menu, then select New Slide

Method 3 - New Slide button on the toolbar

Click the New Slide button on the toolbar

PowerPoint 2003 - 11 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 12: PowerPoint 2003 for IGCSE ICT

Copying Slides to Make New Slides

This lesson will show you how to copy an existing slide to create a new slide

Select the slide that you wish to copy

Copy the slide

Either right-click and select Copy, or press Ctrl-C

Paste the slide wherever you want the new slide

Right-click where you want to put the new slideand select Paste

PowerPoint 2003 - 12 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 13: PowerPoint 2003 for IGCSE ICT

Editing the MasterSlide

PowerPoint 2003 - 13 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 14: PowerPoint 2003 for IGCSE ICT

Opening and Closing the Master Slide

This lesson will show you how to open and close the Master Slide

Open the Master Slide

Click the View menu, select Master, and thenselect Slide Master

The Master Slide is shown

The Master Slide will be displayed.

You can tell that you're viewing the Master Slide,and not just a normal slide, because you will seethe Slide Master View toolbar (and the textcontains lots of references to 'Master'!)

Close the Master Slide

Click Close Master View on the Slide MasterView toolbar

PowerPoint 2003 - 14 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 15: PowerPoint 2003 for IGCSE ICT

Adding / Removing Master Slide Features

This lesson will show you how to add or remove Master Slide features, such as the slidenumber, date, or footer.

Delete features that you don't need

Click a one of the Master Slide features to highlight it, then press Delete

Only keep the features that you need

You can delete any / all of the Master Slide features

Add a missing feature (e.g. if you deleted it by mistake)

Click the Master Layout button on the SlideMaster View toolbar

The missing features will be shown next to empty tick-boxes

PowerPoint 2003 - 15 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 16: PowerPoint 2003 for IGCSE ICT

Tick the box of the feature that you wish to add to theMaster Slide

The missing feature will be restored

PowerPoint 2003 - 16 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 17: PowerPoint 2003 for IGCSE ICT

Displaying Slide Numbers and/or Dates on Every Slide

This lesson will show you how you can make every slide show a slide number and/or the date.

The Master Slide should have the correct features

Your Master Slide should have the Date Area anda Number Area

But the date and slide number may not be shown on the normal slides

Even though the Master Slide has the correctfeatures, they still might not be shown on normalslides

'Turn on' the automatic date and slide number

Click the View menu, and select Header andFooter...

PowerPoint 2003 - 17 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 18: PowerPoint 2003 for IGCSE ICT

In the Header and Footer window make sure that:

- Date and Time is ticked, and UpdateAutomatically is selected- Slide Number is ticked

Check the normal slides to see the date and slide numbers

Close the Master Slide and check the normalslides.

You should see the date and slide numberdisplayed

PowerPoint 2003 - 18 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 19: PowerPoint 2003 for IGCSE ICT

Changing the Background Colour of the Master Slide

This lesson will show you how to change the background of your Master Slide

Select the Background... menu of the Master Slide

Right-click the margin of the Master Slide, thenselect Background...

Note: make sure that you don't right-click one ofthe dotted boxes - if you do, you will only changethe background of that box!

Select a colour for the background

In the Background window that pops up, select a colour, then click Apply

The background colour of the whole slide shouldhave changed

PowerPoint 2003 - 19 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 20: PowerPoint 2003 for IGCSE ICT

Adding a Coloured Block to the Background of the MasterSlide

Use the Rectangle tool to draw a coloured block

Select the Rectangle tool from the Drawing toolbar

Note: if the Drawing toolbar is not visible, click the View menu, go to Toolbars, and tick the Drawingtoolbar

Draw the rectangle where you want the colouredblock to be

Note: you are drawing on top of other items onthe Master Slide - Don't worry! You'll fix this later

Format the rectangle

Highlight the rectangle.

Select the Fill Colour tool on the Drawing toolbar

Pick a colour for your rectangle

PowerPoint 2003 - 20 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 21: PowerPoint 2003 for IGCSE ICT

Highlight the rectangle

Select the Line Colour tool on the Drawingtoolbar

Select No Line to turn off the rectangle's outsideline

Move the rectangle behind the other items on the Master Slide

Right-click the rectangle and select Order fromthe pop-up menu

Click Send to Back

Your rectangle should now be behind all otherobjects on the Master Slide

PowerPoint 2003 - 21 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 22: PowerPoint 2003 for IGCSE ICT

Adding Coloured Lines to the Master Slide

This lesson will show you how to add coloured lines to the Master Slide

Select the Line tool

Pick the Line tool from the Drawing toolbar

Draw the line(s) on the Master Slide

Click and drag to draw a line on the Master Slide

Change the formatting of the line

Change the Line Thickness using the button onthe Drawing toolbar

PowerPoint 2003 - 22 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 23: PowerPoint 2003 for IGCSE ICT

Change the Line Colour using the button on the Drawing toolbar

PowerPoint 2003 - 23 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 24: PowerPoint 2003 for IGCSE ICT

Positioning / Resizing Items on the Master Slide

This lesson will show you how to position / resize items on the Master Slide

Drag the corners / edges of items to resize or move them

Any of the items on the Master Slide can be resized or moved by dragging the 'handles' onthe corners / edges

Position all of the Master Slide objects asinstructed

Make sure that objects don't overlap

Make sure that they use the space available well,and are not too small (especially the main Objectarea)

The text in the boxes does not matter!

The text displayed in the Title Area andAutoLayout Area is just example text. It only thereso that you can see how it looks (the style)

The actual text does not matter!

You can change this text to anything that you like- it will not affect any of the slides

If your text area is too small for the defualt text,just change the text

PowerPoint 2003 - 24 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 25: PowerPoint 2003 for IGCSE ICT

Changing the Style of Text on the Master Slide

This lesson will show you how to change the style of text on your Master Slide (e.g. the titleand bulleted list)

Highlight the box containing the text you wish to change

Click on the edge of the box that contains the text- this will highlight the whole box

(This is quicker and easier than trying to highlightthe text itself)

Change the styling of the text

Select a font from the Font menu in the toolbar

Select a size from the Font Size menu in thetoolbar

PowerPoint 2003 - 25 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 26: PowerPoint 2003 for IGCSE ICT

Select a colour from the Text Colour toolbar menu

Change the alignment and/or bold, italic or underlining using the buttons in the toolbar

Set the styling of all Master Slide items as required

You will probably be asked to set the style for:

• The title text• The bulleted list text• The date• The slide number

Note: If you are asked to set the style of the sub-title text, it is easiest to do this directly on the title slide (normal slide 1, not the Master Slide)

PowerPoint 2003 - 26 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 27: PowerPoint 2003 for IGCSE ICT

Adding a Heading to the Master Slide so that it Appears onEvery Slide

This lesson will show you how to add heading text that will appear on every slide.

(Note that you can use the same technique to add your name to every slide)

Make room for the heading text

Resize / move objects to make room for theheading text

Note: the Title text is not the same as a heading.Every slide has a different title. We need to add aseparate heading that will be the same on everyslide

Add a textbox for the heading

Click on the Textbox button in the Drawing toolbar

Click and drag a textbox for the heading

PowerPoint 2003 - 27 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 28: PowerPoint 2003 for IGCSE ICT

Type in the heading text

Change the style of the heading

Set the font, font size, colour and alignment

Check that the heading is the same on every slide

Close the Master Slide

Check that the heading is visible on every slide

Note: here you can see that each slide has a different title, but all slides have the sameheading

PowerPoint 2003 - 28 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 29: PowerPoint 2003 for IGCSE ICT

Adding an Image / Logo to the Master Slide so that itAppears on Every Slide

This lesson will show you how to add an image / logo to the Master Slide so that it appears on every slide

Select the type of image that you want to use

Click the Insert menu, then select Picture

If you already have a picture saved on disk, select From File... then locate the image file and clickOk to insert it

Otherwise select Clip Art to search for a suitableimage

Find a suitable image

Use the Clip Art side panel to search for asuitable image

Double-click the image you want to use to add itto the Master Slide

PowerPoint 2003 - 29 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 30: PowerPoint 2003 for IGCSE ICT

Adjust the image

The image can be resized, rotated and movedby dragging the corner / edge 'handles'

The Picture toolbar can be used to crop theimage and/or adjust the colour, brightness, etc.

Check that the image appears on every slide

Close the Master Slide

You should see the image on every slide

PowerPoint 2003 - 30 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 31: PowerPoint 2003 for IGCSE ICT

Changing the Layoutof Slides

PowerPoint 2003 - 31 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 32: PowerPoint 2003 for IGCSE ICT

Opening the Slide Layout Pane

This lesson will show you how to open and access the Slide Layout pane

Open the Slide Layout pane

In the slide list, right-click the slide you wish tochange the layout of

Select Slide Layout... from the pop-up menu

The Slide Layout pane will be shown at the rightof the window

(You can close this pane by clicking the smallcross at the top-right of the pane)

PowerPoint 2003 - 32 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 33: PowerPoint 2003 for IGCSE ICT

Selecting a Suitable Layout for a Slide

This lesson will help you understand how to select a suitable layout for a slide using the SlideLayout task pane

Open the Slide Layout task pane

To open the Slide Layout task pane:

• Right-click a slide and select Layout• Pick Slide Layout from the Task Pane menu

Pick a layout from the Slide Layout task pane

This is the default layout for new slides:

• Heading on top• Bulleted list below

(Note: the layout is based on the Master Slide)

This is the Title Slide layout, normally used for the first slide in a presentation

• Heading in the middle• Sub-heading below

PowerPoint 2003 - 33 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 34: PowerPoint 2003 for IGCSE ICT

Text layouts

Different combinations of text headings and/or bulleted lists

Content (images, tables, charts, diagrams) layouts

Different combinations of text headings withcontent area(s)

These areas can contain a range of differentcontent:

• images• tables• charts• diagrams

Text and content layouts

Different combinations of text headings, bulletedlists, and graphical content

PowerPoint 2003 - 34 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 35: PowerPoint 2003 for IGCSE ICT

Adding Content toSlides

PowerPoint 2003 - 35 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 36: PowerPoint 2003 for IGCSE ICT

Adding Text to a Slide

This lesson will show you how to add text to a slide, either in the pre-defined areas, or as newblocks of text

Adding text to pre-defined areas

Normal slides have a heading area and/or a bulleted text area

The areas have prompts telling you that you canadd text by clicking...

... and then typing

With a bulleted list, each time you press Enter, a new bullet is created

Adding a new block of text

Select the Textbox button from the Drawing toolbar

PowerPoint 2003 - 36 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 37: PowerPoint 2003 for IGCSE ICT

Click and drag to create a text box area

Type in your text

Style the textbox using the Fill Colour, LineColour, Text Colour, Line Thickness and Line Type buttons on the Drawing toolbar

Or change the Font, Font Size, text alignment,etc. from the top toolbar

The textbpx can be moved, resized and rotated

PowerPoint 2003 - 37 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 38: PowerPoint 2003 for IGCSE ICT

Adding an Image to a Slide

This lesson will show you how to add images to your slides, either from a saved file, or bysearching for clip art

Chose a layout for your slide that has a 'content' area

It is easier to work with a layout that is setupready for images

In the content area, select the type of image that you wish to add:

• Image from file (bottom-left button with mountains)• Clip art (top-right button with person)

Or insert an image using the Insert menu

If your slide layout is already fixed, but you stilwish to add an image, click the Insert menu,select Picture, and then pick either Clip Art... or From File...

PowerPoint 2003 - 38 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 39: PowerPoint 2003 for IGCSE ICT

Images from a file

Navigate to your saved image, select it and click Insert

Images from Clip Art

Type in a search word or two, click Go and wait(it can take a while for PowerPoint to find clip arton the Internet)

Select the image that you like, and then click Ok

Adjust your image

Images can be moved, resized and rotated bydragging the edge / corner 'handles'

Images can be cropped, have borders added,and colour adjusted by using the Picture toolbar

(Note: if you cannot see the Picture toolbar, try right-clicking an image and selecting ShowPicture Toolbar)

PowerPoint 2003 - 39 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 40: PowerPoint 2003 for IGCSE ICT

Adding a Chart to a Slide

This lesson will show you how to add a chart to a slide

PowerPoint has a built-in chart creator - but it's horrible to use!

Select a layout with a chart area

The chart creator opens up

However, it can be rather confusing to use (andwhy learn another way of doing something whenyou already know how to make charts in Excel?)

So don't use it!

Instead use Excel to create any charts that you need

Since you already know how to create charts inExcel, stick to what you know

PowerPoint 2003 - 40 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 41: PowerPoint 2003 for IGCSE ICT

Copy and paste the chart from Excel to PowerPoint

Copy your finished chart from Excel...

... and paste it onto your PowerPoint slide

PowerPoint 2003 - 41 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 42: PowerPoint 2003 for IGCSE ICT

Adding Presenter Notes to a Slide

This lesson will show you how to add presenter notes to your presentation.

These notes are used by the person giving the presentation, to remind him/her what to say

Type your notes into the Notes area below each slide

Simply click in the Notes area and start typing

(Remember that these notes are a reminder ofwhat to say for the presenter)

PowerPoint 2003 - 42 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 43: PowerPoint 2003 for IGCSE ICT

Animating Items onSlides

PowerPoint 2003 - 43 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 44: PowerPoint 2003 for IGCSE ICT

Adding Animations to Slide Items

This lesson will show you how to animate objects on your slides

Open the Custom Animation task pane

Right-click the object that you wish to animate,and select Custom Animation...

The Custom Animation task pane will open atthe right of the window

Select the animation effect that you want to use

Click Add Effect

Select Entrance - you usually want objects toappear on the slide

Select the effect that you like (there are many tochoose from)

PowerPoint 2003 - 44 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 45: PowerPoint 2003 for IGCSE ICT

Your animation effect should now be listed in theCustom Animation task pane

(Note: if you make a mistake, and you want to remove an effect, simply highlight it and press Delete)

And you should see numbers next to the objectthat will animate

The numbers 1, 2, 3, 4 show the sequence of theanimation: each bullet point will appear one-by-one

Decide how you want the animation to start

Click the Start menu and select:

• On Click (mouse icon) - the slideshow will waitfor you to click the mouse before animating theobject• After Previous (clock icon) - the animation willhappen automatically when the slide is shown

PowerPoint 2003 - 45 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 46: PowerPoint 2003 for IGCSE ICT

Showing Evidence of Slide Animations

This lesson will show you how to provide evidence so that the examiners know that you haveused animations

Make all animation effects visible in the Custom Animation task pane

Groups of animations are often hidden

Click the expand arrow below the group...

... and all of the individual, numbered animationswill be shown

Take a screenshot the window showing the animation settings

Press the Print Screen (PrtScr) key on yourkeyboard to take a screenshot of the window

Paste the screenshot into Word so that you canadd your name, etc.

The features that the examiners are interested in:

• The numbered object(s) - these are the thingsthat will animate• The animation effects listed in the CustomAnimation task pane• How the animations start - automatic or onmouse click

PowerPoint 2003 - 46 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 47: PowerPoint 2003 for IGCSE ICT

Changing theTransistions Between

Slides

PowerPoint 2003 - 47 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 48: PowerPoint 2003 for IGCSE ICT

Setting Slide Transitions

This lesson will show you how to add effects to the way slides change from one to the next (transitions)

Open the Slide Transition task pane

Click the Slide Show menu and select SlideTransition...

The Slide Transition task pane will open at the right side of the window

PowerPoint 2003 - 48 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 49: PowerPoint 2003 for IGCSE ICT

Select the transition that you want to use

From the list of transition effects, select the onethat you like

Adjust the transition settings

In the Advance Slide section of the task pane:

• On mouse click - means the slides will changewhen you click the mouse• Automaticlly after - means the slides willchange automatically after a set time

Apply the transition effect to every slide

Click the Apply to All Slides button in the task pane

PowerPoint 2003 - 49 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 50: PowerPoint 2003 for IGCSE ICT

Showing Evidence of Slide Transitions

This lesson will show you how to obtain evidence that you have used slide transtions

Switch to Slide Sorter view

Click the View menu, then select Slide Sorter

Take a screenshot showing the slides and the Slide Transition task pane

Press the Print Screen (PrtScr) key on yourkeyboard to take a screenshot of the window

Paste the screenshot into Word so that you canadd your name, etc.

The features that the examiners are interested in:

• The stars under each slide - these show that theslide has a transtion• The transition effect listed in the SlideTransition task pane• How the transitions start - automatic or onmouse click

PowerPoint 2003 - 50 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 51: PowerPoint 2003 for IGCSE ICT

Printing Slides andHandouts

PowerPoint 2003 - 51 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 52: PowerPoint 2003 for IGCSE ICT

Printing Slides

This lesson will help you print out your presentation

For all printing, use the Print Preview window

Click the File menu, then select Print Preview

The Print Preview window will open

(Always use this when priting from PowerPoint - itmakes choosing what you want to print very easy)

Use the Print What menu to select what you want to print

Click the Print What menu at the top of the PrintPreview window...

PowerPoint 2003 - 52 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 53: PowerPoint 2003 for IGCSE ICT

... and you will see a range of priting options

When you are ready to print, click the Print... button

Click the Print... button at the top of the PrintPreview window

Select the printing options required

Note: Most of these options will already have beenset for you by the Print Preview window (e.g. PrintWhat, Slides per Page, etc.)

Select the Print Range (which slides you wish toprint):

• All - print every slide in the presentation• Slides - only print the slide numbers given

Either click Ok to print, or Preview to go back tothe Print Preview window

PowerPoint 2003 - 53 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 54: PowerPoint 2003 for IGCSE ICT

Printing Handouts

This lesson will show you how to print a presentation handout

Select one of the 'Handouts' from the Print What menu

Select the handout that has the number of slidesper page required

The Print Preview window will show how your handouts will look

(In the case of the 3 slides per page handout,room is provided for people to write notes next tothe slides)

Click the Print... button and select which slidesyou wish to print

PowerPoint 2003 - 54 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 55: PowerPoint 2003 for IGCSE ICT

Printing Presenter Notes

This lesson will show you how to print handouts that include the presenter notes

Select Notes Pages from the Print What menu

Click the Print What menu, and select NotesPages

The Print Preview window will show how yourhandout wil look

Each page will have one slide with the presnter notes below

Click the Print... button and then choose whichslides to print

PowerPoint 2003 - 55 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Page 56: PowerPoint 2003 for IGCSE ICT

Printing a Presentation Outline

This lesson will show you how to print an outline of your presentation.

An outline shows only the titles and text from each slide. It is useful to get an overview ofwhat the presentation includes

Select Outline View from the Print What menu

Click the Print What menu, then select OutlineView

The Print Preview window will show yourpresentation outline

Clcik the Print... button to print the page(s)

PowerPoint 2003 - 56 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed