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Powerful Presentations Made EasyDavid Baskerville – April 2019

PRESENTATIONSPOWERFULMADE EASY

David Baskerville


POWERFUL PRESENTATIONS MADE EASY

• The structure of the presentation• The start, the middle and the end

• Writing the presentation

• Helpful hints

• Delivering the presentation

• The approach, tools and techniques

• Body language

• What are you really saying

• A Reminder


OBJECTIVE

To provide tips, tools and techniques to help you plan, write and deliver professional presentations


THE STRUCTUREOF THE PRESENTATION


THE STRUCTURE

The delegate!


THE STRUCTURE

Introduction EndPresentation

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge


THE SERIAL POSTION EFFECT

0%

25%

50%

75%

100%

1 5 10 15 20

Position of word in list

The percentage recall of 20 words in a list

Position of word in list


THE STRUCTURE – THE INTRODUCTION

itleeed bjectiveangenterest

The Bridge

Bridge the gap between the hook and what is going to be

presented

The Subject

The title of the presentation

The Agenda

The itinerary

The Purpose

The purpose of the presentation

The Hook

Obtain the interest of the

audience

Agenda---------------------

Title---------------------

A story

A question

A shocking statistic

What need is this presentation going to help

achieve?

Why do the delegates need to listen?

”What’s in it for me?”

Topics that will be discussed during the presentation

The information that will be shared

What will be gained from the

presentation?

What is the goal of the presentation?


THE STRUCTURE - INTRODUCTION

itleeed bjectiveangenterest

The Bridge

Bridge the gap between the hook and what is going to be

presented

The Subject

The title of the presentation

The Agenda

The itinerary

The Purpose

The purpose of the presentation

The Hook

Obtain the interest of the

audience

Agenda---------------------

Title---------------------

…there are a number of tools and techniques we, as presenters, need to know about…

• The structure of the presentationThe start and the end

• Writing the presentationHelpful hints

• Delivering the presentationTools and techniques

• Body languageWhat are you really saying?

• A reminder to the delegates

To provide tips, tools and techniques to help you plan, write and deliver professional presentations

Powerful Presentations

Made Easy

Research has shown that most adults stop listening to a presentation after 10 minutes …

Great way to be noticed, remembered or even promoted!


THE STRUCTURE – THE END

• The end is the grand finale

• Write the ending first and then work backwards?

• Leave the delegates with something to think about

• Make your ending memorable!


THE STRUCTURE – THE TIMING

Introduction EndPresentation

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

Knowledge

How long?


WRITING THE PRESENTATION


WRITING THE PRESENTATION – HELPFUL HINTS

• The five Ps

• Over prepare and go with the flow• Think of five bums on a rugby post

• KISS • Do not use unnecessary, complicated words

• Use simple slide transitions and custom animation

• (Wherever possible) be yourself!

• We think at 600 words per minute and talk at 200 words per minute, so it’s very easy to get lost, so…

- Do not discombobulate your delegates!

Use Speaker Notes


WRITING THE PRESENTATION – THE TEMPLATE

Before we start refining our slides, we need to choose a slide design


WRITING THE PRESENTATION – THE CONTENT

• The design, content and animation of your slides will differ depending on their purpose:

• Keep sentences short• Are all words absolutely necessary?

• Ensure there is a smooth transition between slides• Create a link between slides

• Include the link within your Speaker Notes

• For you to present from?• A takeaway for the delegates?• To present a design for approval?


WRITING THE PRESENTATION – SLIDE DESIGN

How do Apple do presentations?

Image on the left

List of points on the right

Animate each point individually

Never use bullet points!


WRITING THE PRESENTATION – BULLET POINTS

Bullets• The more we ident the bullet, the smaller the text gets!• The more we ident the bullet, the smaller the text gets!

• The more we ident the bullet, the smaller the text gets!


• Don’t worry we can move them!• But if we do, we need to ensure they are correctly aligned

• If not the result looks unprofessional!


Moves the bullet only

Moves the text only

Moves both the bullet and the text

Use the indent marker and ruler beneath the menu icons



• Don’t worry we can move them!• But if we do, we need to ensure they are correctly aligned• So the result looks professional!

Bullets• The more we ident the bullet, the smaller the text gets!






WRITING THE PRESENTATION – GUIDES

• Helps to align text

• Helps to align pictures

• Can attach text boxes or pictures to them

Guides

• How do we create them?

• Right mouse click on the guide and select:‘Add Vertical Guide’ or ‘Add Horizontal Guide’ or ‘Delete’

• Guides can be switched off at any time

• View, Guides – tick/untick

• Why use guidelines?


WRITING THE PRESENTATION – CHANGING A SHAPE

Changing shapes• After inserting a shape, right click on it and select ‘Edit Points’ to

change the shape

• Click and drag anywhere on the edge of the shape to change it


WRITING THE PRESENTATION – SCREENSHOTS

Insert a screenshot using the Insert, Screenshot functionality


Remove the background/unwanted parts of the screenshot

Example:If you only want to see the Loginscreen

Select: the picture and then ‘Picture Format’ and ‘Remove Background'

WRITING THE PRESENTATION – SCREENSHOTS

Another 1234432112344321


Before After

WRITING THE PRESENTATION – REMOVING THE BACKGROUND


Use this functionality for

• Any screenshot

• Any picture

WRITING THE PRESENTATION – REMOVING THE BACKGROUND


Before After

WRITING THE PRESENTATION – PHOTOGRAPHS

campingandcaravanningclub.co.uk/


Before After

WRITING THE PRESENTATION – PHOTOGRAPHS

https://ritholtz.com/wp-content/uploads/2010/10/DB7-Bond.jpg


DELIVERING THE PRESENTATION


DELIVERING THE PRESENTATION – TOOLS & TECHNIQUES

• Use Presenter View when preparing your slides/notes

• Use of ‘B’ & ‘W’

• Questioning technique • Use open ended questions• Include a name at the beginning or at the end

• Use of the ‘Pen’ (Bottom LH corner)

• Then practice, practice, practice and be ready for change


DELIVERING THE PRESENTATION – TOOLS & TECHNIQUES

• Pace, Pause and Patience

• Vary your volume • A more pounced voice does have a place, but a soft voice makes people

concentrate and is good to emphasise important points

• Intonation and melody• Monotone is boring! The adjective of monotone is monotonous

• Relax, speak clearly and ensure the audience understand


DELIVERING THE PRESENTATION - FIRST IMPRESSIONS

A survey carried out by Albert Mehrabian

7%What we say

55%How we look

(body movements, face, hands)

38%How we sound

(Volume, intonation, level)


BODY LANGUAGE


BODY LANGUAGE

• You cannot, not communicate!

• Body language is ingrained within us

• Powerful, confident thinking will affect our body languagePowerful, confident body language will affect our thinking


BODY LANGUAGE – YOUR EYES

Do

• Keep eye contact• Communicates confidence,

leadership strength and intelligence

• Move your eyes (head)• Move, stop, focus,

move, stop, focus

• Widen your eyes• Shows you are interested and

approachable

• Stare• Something to hide?• Makes it look as if you lack of

confidence

• Have lighthouse eye contact

Don’t

• Look away for too long


• Show your palms

BODY LANGUAGE – YOUR HANDS

• Play football• Stand in a ‘wall’, you will look defensive

• Hide your hands

• Hug yourself

• Point

Do Don’t

• Stay in the box

• Mirror the spider

• Use the ‘chop’


BODY LANGUAGE – YOUR HEAD

• Keep your chin up• Shows pride and confidence

• Nod slowly • Attentive, listening

• Show delegates they have your attention• Lean towards them• Tilt your head on one side

• Nodding Fast • Impatient, hurry up!

• Put chin down• Negative/disinterested?

Do Don’t


BODY LANGUAGE – YOUR POSTURE

Stand up straight• Good posture commands respect, you have greater power and more

influence

Smile please!• Studies have shown the human brain responds well to a person who is smiling• Suggests you are trustworthy, confident and friendly• Smiling can can help us cope, make us feel good, and make us feel confident


BODY LANGUAGE - A SUMMARY

• maintain good eye contact• move, stop, focus, move, stop, focus

• widen our eyes• Be attentive and look interested

• keep control of our hands• Keep them in the box

• show delegates they have our attention• keep our chin up• maintain a good posture

As a facilitator, it is very important we:

= A lot to remember!


Does a Meerkat:

• maintain good eye contact?• move, stop, focus, move, stop, focus?

• widen its eyes?• be attentive and look interested?

• keep control of its hands?• keep them in the box?

• show ‘delegates’ they have its attention?• keep its chin up?• maintain a good posture?

✓✓✓✓✓✓✓✓✓

It’s a bit like a…… Meerkat!

BODY LANGUAGE - A SUMMARY


POWERFUL PRESENTATIONS MADE EASY - A CHECK

• Tell me what I’ve told you

• What should we do with our hands when presenting?

• What do we need to think about when creating a first impression?

• How can we remove the background on a picture?

• Name an approach to remember open-ended questions?

• What is INTRO?

• What is the ideal length of a ‘presentation’?

• Three things on a delegates mind even before you start to present?

• Ask questions/run a quiz…


POWERFUL PRESENTATIONS MADE EASY – TELL, TELL, TELL

• The structure of the presentation• The start, the middle and the end

• Writing the presentation• Helpful hints

• Delivering the presentation• The approach, tools and techniques

• Body language• What are you really saying

• A Reminder



The presentation information shared today is more important than the content of your slides

If your slides look professional

If you use effective presentation techniques

If you are aware of yourbody language

and what you are saying

You will feel more confident

You will find it easy to deliver a Powerful Presentation

Your audience will be more more engaged


DAVID BASKERVILEAPRIL 2019


Powerful Presentations Made EasyDavid Baskerville – April 2019 Be a Meerkat!



PRESENTATIONSPOWERFULMADE EASY

David BaskervilleApril 2019

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