Portal Admin.

• This document outlines what a School Portal Administrator can do in the Ultranet.

• It outlines how School Portal Administrators will be processed for the Ultranet.

• Finally, it has the steps on how to create organisation pages and apply changes to their look and feel.

Purpose of Document

The School Portal Admin will be able to:

1. Customise the look and feel of their school community page. This means they will have the ability to

• Create the organisation (school) pages

• Change the background and colours of the school community page

• Add the school logo onto the page

2. From R2 Have access to all active spaces that have been created by a school member. The purpose of this is to:

• Update any owners or moderators for a space that has been created by the school (eg. Transfer owners and/or moderators to other teachers or students)

What can a School Portal Admin do?

When the Coach provides lead user training for the school, the coach will then assign the School Portal Administrator to the appropriate person in the school.(After this has been performed, each school will have at least 2 people who can

perform the School Portal Administrator role – the first is the Coach, the second is the nominated School Portal Admin)

DEECD assigns School Portal Administrator rights to each Ultranet coach for the schools they look after.

(If you are the coach for 3 schools, you will be the School Portal Administrator for your 3 schools.)

Overall Process for assigning the School Portal Administrators

How to access Manage Pages& assign Administrators?

Organisation Information?

Step Action

0 Login as Coach

1 In the Global Nav, navigate to Utilities > Control Panel

2 Select Organisations from the left side menu

3 Search for the school to which you wish to assign a School Portal Administrator

4 Select Assign Portal Administrator from the Action button

5 Click on the Available tab

6 Search for the user/s to whom you wish to assign the role

7 Check the name/s of the user/s to whom you wish to assign the role

8 Click the Update Associations button (You have now assigned the School Portal Admin role to a person in your school)

Steps to assign School Portal Administrator

Step Action

0 Login as School Portal Admin or Coach

1 Navigate to Control Panel

2 Select Organisations from the left side menu

3 Search for the School

4 Select Manage Pages from the Action button (you should then see the screen below)

Create Organisation Pages

Create Organisation Pages (cont..)

Step Action

5 Enter a name for the page that you wish to create and click the Add Page button

6 Click on the newly created page in the page tree on the left. This will display a second layer of tags:Page - change the page properties and permissions or delete the pageChildren – add a child pageLook and Feel – change the look and feel of the page

Change Look and Feel of Organisation Page

Step Action

7 Select the Look and Feel tabNOTE: You may select the top tab to apply the default look and feel for all pages, or you may select the second tab to apply a look and feel for a specific page

8

NOTE: The CSS classes are also controlled by page themes, so to ensure that the custom style takes effect, the command ! important should be added to each style value (please see the attached text file for an example)

9 Click the Save button

CSS.txt

Enter Custom Styles to change the look and feel. An example of the CSS is provided in the attached text file on the left (just double click to open.

Custom CSS

Class Description

community-background The background colour of the page.NOTE: that this extends to the area immediately above the background. This area is overlaid with a semi-transparent black image so that it always appears darker than the base background colour.

community-main-navigation The tabs that appear across the top of the page. The CSS can be used to control the colours of the selected and unselected tabs, as well as the colour of the tab when the mouse is hovered.

community-main-navigation-text The text in the tabs that appear across the top of the page.

community-sub-navigation The sub-tabs that appear underneath the main tabs. The CSS can be used to control the colours of the selected and unselected tabs, as well as the colour of the tab when the mouse is hovered.

community-sub-navigation-text The text in the sub-tabs that appear underneath the main tabs.

community-page-title The text that displays the name of the organisation on the upper left side of the page

community-advanced-search The words “Advanced Search” that appear immediately to the left of the search box.

There are six different CSS classes that control different visual elements of the organisation page as illustrated in the diagram below.

Each of the classes are described in the following table

Cascade Style Sheet

Apply School Logo & Display the School Page

Step Action

10 Select the Settings tab

11 Browse for the logo (image file) on your PC. This would usually be the school logo.NOTE: The logo appears in the top left corner of each page. The ideal dimensions of the logo are 212 px wide by 62 px high.

12 Click the Save button. You have now applied the school logo.

13 In order to see all your changes, click Communities > Select your organisation in the My Organisation portlet, and hit the hyperlink to your school. Your changes should now appear. Work from here to add portlets and create publications as you would in other community spaces.

Display the School Page

Step Action

13 In order to see all your changes, click Communities > Select your organisation in the My Organisation portlet, and hit the hyperlink to your school. Your changes should now appear.

You should work from here to add portlets and create publications as you would in other community spaces.

My Organisations

Organisation Example 1

Organisation Example 2

Organisation Example 3