pmp lecture 4
TRANSCRIPT
7/25/2019 PMP Lecture 4
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AUC TechnologiesConsulting | Development | Mentoring | Training
Project Management With PMP Exam Preparation
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Agenda
Project Planning
Develop Project Management Plan
Collect Requirements
Define Scope
Create WBS
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Project Planning Process Groups
Devising and maintaining a workable
scheme to accomplish the business
need that the project was
undertaken to address
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Develop Project Management Plan
• The Project Management plan define how the project is executed,monitored and controlled, and closed
• The Project Management plan content will vary depending upon the
application area and complexity of the Project.
The process of documenting the actions necessary to define,
prepare, integrate, and coordinate all subsidiary plans.
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Develop Project Management Plan
1. Project Charter
2. Outputs from
Planning Processes3. Enterprise
Environmental
Factors
4. Organizational
Process Assets
1. Expert Judgment
1.Project
ManagementPlan
Input
Output
Tools
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Project Management Plan
Collections of all subsidiary management plans and baselines from
The planning processes
• Change Management Plan Communication Management Plan
• Configuration Management Plan Cost Management Plan
• Cost Performance baseline Human Resource plan
• Process Improvement Plan Procurement Management Plan
• Quality Management Plan Requirements Management Plan
• Schedule baseline Schedule management plan
• Scope baseline
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Collect Requirements
• Requirements include the quantified and documented
needs & expectation of the sponsor, customer, & other
Stakeholders
• Requirements become the foundation of the WBS, cost, schedule, &
quality planning are all built upon these requirements
• Organizations categorize requirements into project requirements &
product requirements
The Process of defining and documenting stakeholders’ needs to
meet the project objectives
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Collect Requirements
1.Project Charter2.StakeholderRegister
1. Interviews
2. Focus Groups3. Facilitated
Workshops4. Group Decision
making techniques5. Questionnaires and
surveys6. Observations7. Prototypes
1. Requirement
documentation2. Requirements
ManagementPlan
3. Requirementtraceabilitymatrix
Input
Output
Tools
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Define Scope
• Developing a detailed project scope statement as the basis for
future project decisions
• As time progresses, the scope of a project should become more
clear and specific
• What Needs to Be Done in a Project is listed here
• In Scope and Importantly Out Scope is determined and listed
The Process of developing a detailed description of the
project and product
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Define Scope
1. Project Charter
2. RequirementDocumentation
3. OrganizationProcess Assets
1. Expert Judgment
2. Product Analysis
3. Alternative
Identification
4. Facilitated
Workshops
1.Scope Statement
2.Project Document
Updates
Input
Output
Tools
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Product Analysis
Functional analysis
Analyzing all of the things that a product does, including
primary and related functions to identify unnecessary functions
that might drive up cost on a product.
Value engineering and value analysis
Identifying and developing the cost versus benefits ratio for
each function of a product. A method for controlling costs while
maintaining performance and quality standards. Very common
in military and construction contracts.
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Product Analysis
Quality function deployment
Identifying what the customer's needs are, and translating
those needs into technical requirements. Appropriate for eachstage of the product development cycle.
Systems engineering
Analyzing products holistically, integrating factors such as
users, usage environment, and related hardware
or software with which the product must function.
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Create WBS
• A WBS is a deliverable-oriented grouping of the work involvedin a project that defines the total scope of the project
• WBS is a foundation document that provides the basis for
planning and managing project schedules, costs, resources,and changes
subdividing the major project deliverables and project
work into smaller, more manageable components
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Create WBS
1. Project Scope
Management
2. Requirements
documentation
3. Organizational
Process Assets
1. Decomposition
1.WBS
2. WBS dictionary3. Scope baseline4. Project
documentupdates
Input
Output
Tools
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Intranet WBS Organized by Product
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Intranet WBS Organized by Phase
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Decomposition & Work Package
• The breaking down of the WBS is called decomposition
• Decomposition Activities includes
– Identifying the deliverables and related work
– Structuring and organizing the WBS
– Decomposing upper level into lower level
– Developing and Assigning identification codes
• Work Packages are resultants of Decompositions
• Lowest level in the WBS where Cost, Time, & resource
estimates
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The WBS Dictionary and Scope Baseline
• Many WBS tasks are vague and must be explained more so
people know what to do and can estimate how long it will take
and what it will cost to do the work
• A WBS dictionary is a document that describes detailed
information about each WBS item
• The approved project scope statement and its WBS and WBS
dictionary form the scope baseline, which is used to measure
performance in meeting project scope goals
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Advice for Creating a WBS and WBS Dictionary
• A unit of work should appear at only one place in the WBS
• The work content of a WBS item is the sum of the WBS items
below it
• A WBS item is the responsibility of only one individual, even
though many people may be working on it
• The WBS must be consistent with the way in which work isactually going to be performed; it should serve the project team
first, and other purposes only if practical
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Advice for Creating a WBS and WBS Dictionary
• Project team members should be involved in developing
the WBS to ensure consistency and buy-in
• Each WBS item must be documented in a WBS dictionary
to ensure accurate understanding of the scope of work
included and not included in that item
• The WBS must be a flexible tool to accommodate
inevitable changes while properly maintaining control of
the work content in the project according to the scope
statement
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Summary
• Project Planning is an important process groups which leads
the project and saves time and cost.
• Project Management plan is sum of documents developed in
planning process group
• Requirement Management plan is a management document
which identify how to write scope, define scope change control
process, scope verification process, what will be company
standard WBS codes and which documents will be effected
after change is accepted
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Summary
• Scope Statement is a document which lists the scope needs to
be done in project and it should be created in a way that it
address In Scope, Out Scope, Project working requirements,
client needs and expectations, standards and regulations need
to be follow in a project.
• Work Breakdown Structure deliverable oriented document
which helps to identify the tasks in appropriate headings and
leads the Time, cost, and Human Resource planning
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THANK YOU