pmo slideshare
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Is your PMO meeting stakeholder needs?TRANSCRIPT
Aligning your PMO with
business stakeholder needs
creating a valuable PMO
www.pi3.co.za | +27 21 7955 130 | [email protected]
www.pi3.co.za | +27 21 7955 130 | [email protected]
Steps for defining a PMO
Step 1: Answer 2 key questions
• Who are the stakeholders?
What do the stakeholders want from the PMO?
www.pi3.co.za | +27 21 7955 130 | [email protected]
Group 1:
Demand information
Information is needed to
make decisions about
projects(managers, steering groups, portfolio
committees & sponsors)
Steps for defining a PMO
Group 2:
Supply information
Information is used for
analysis & repackaging (project managers, planners, general
project community)
Step 2: decide on the stakeholder groups
www.pi3.co.za | +27 21 7955 130 | [email protected]
Step 3: ensure both stakeholder groups are serviced
PMO management is about political positioning & stakeholder engagement:
Positioning the right stakeholders are accessible to the PMO
Engagement establish, maintain & build value with stakeholders
Steps for defining a PMO
www.pi3.co.za | +27 21 7955 130 | [email protected]
What kind of PMO do you have?Pi
Cube
d PM
O M
odel
www.pi3.co.za | +27 21 7955 130 | [email protected]
What kind of PMO do you have?Partnership PMOs
•establish strategic direction
•advise on the enterprise project portfolio
•responsible for determining the ‘do-ability of
candidate portfolios
•monitor portfolio performance and maintain
a view on the project capability and capacity
of the organisation
Partnership PMO’s tend to be more reactive than ‘guidance’ PMOs and are ‘demand side’ driven.
www.pi3.co.za | +27 21 7955 130 | [email protected]
What kind of PMO do you have?Control PMOs
•Focus on information management
•Often regarded as ‘objective; by senior
management and ‘hostile’ by projects
Involved in project variance reporting
•Can be interventionist,
•Perform project audits
Control PMO’s are usually staffed by functional specialists - often have some authority assigned to them
www.pi3.co.za | +27 21 7955 130 | [email protected]
What kind of PMO do you have?Admin PMOs
• focus primarily on the collation of data,
reporting on aggregated data and
information handling
•support individual projects
•mostly passive in operation
•can undertake asset-audit style reviews
Administration PMO’s are usually staffed by administrators.
www.pi3.co.za | +27 21 7955 130 | [email protected]
What kind of PMO do you have?Guidance PMOs
•Centres for excellence/change agents
•Proactive in influencing project performance
•Provide or enable training and development
of project managers
•Undertake value-adding reviews of projects
• Sometimes own pools of project managers
for assignment to projects
Guidance PMO’s are usually staffed by process specialists
www.pi3.co.za | +27 21 7955 130 | [email protected]
Is your PMO meeting expectations?
At PiCubed we are passionate about overcoming the challenges that one is often confronted with in a PMO.
We have over 40 years of project, portfolio and programme experience. Contact us now to find out how we can work with you.