pm&e participatory monitoring and evaluation
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PM&E Participatory Monitoring and Evaluation. What is monitoring?. A systematic process of assessing progress and change in achieving planned targets. - PowerPoint PPT PresentationTRANSCRIPT
PM&E
Participatory Monitoring and Evaluation
12-26-2010 Prepared by BMCalub
12-26-2010 Prepared by BMCalub
What is monitoring?
• A systematic process of assessing progress and change in achieving planned targets.
• A process of timely recording and feedback of activities being carried out and problems being encountered while conducting an activity over a period of time using pre-determined indicators.
12-26-2010 Prepared by BMCalub
Why monitor?
Objectives of Monitoring:
• To regularly review actual outputs versus expected outputs
• To determine whether activities are conducted on schedule
• To criticaly review the progress of planned activities
12-26-2010 Prepared by BMCalub
• An assessment whether overall objectives were met or not over a given time.
• It measures performance versus standards
• A process of determining overall longer term value of the outcome as to cost-effectiveness, equity of impact, sustainability and other parameters.
What is evaluation?
12-26-2010 Prepared by BMCalub
Objectives of evaluation:
• To identify positive and negative outcomes and impacts of an activity
• To systematically review what, why and how an activity was implemented in order to serve as basis for decisions (*continue,
terminate, adjust, change, re-orient, re-plan) with the aim of improving a situation
Why evaluate?
12-26-2010 Prepared by BMCalub
Examples of monitoring activities:
• Data collection (qty,qlty)• Quarterly progress reports• Regular field visits • Interim reviews
Examples of evaluation activities
• Year-end evaluation• Impact assessment
12-26-2010 Prepared by BMCalub
What is PM&E ?(Participatory Monitoring and Evaluation)
• A process that develops partnerships of multiple stakeholders for efficient, effective and socially inclusive monitoring and evaluation.
• It involves multiple stakeholders in designing the monitoring and evaluation system, and in collecting, analyzing and sharing the information.
12-26-2010 Prepared by BMCalub
12-26-2010 Prepared by BMCalub
Core principles of PM&E:• primary stakeholders are active
participants – not just sources of information
• building capacity of local people to analyze, reflect and take action
• joint learning of stakeholders at various levels
• catalyzes commitment to taking corrective actions
According to the World Bank:
Whose JOB is it?
• Four people were named Everybody, Somebody, Anybody, Nobody.
• They have an important job to be done. Everybody was asked to do it.
• Everybody was sure Somebody would do it. Anybody could have done it, but Nobody did it.
• Somebody got angry because it was Everybody’s job.
• Everybody thought Anybody could do it but Nobody realized that Everybody wouldn’t do it.
• Thus Everybody blamed Somebody when Nobody did what Anybody could have done.
12-26-2010 Prepared by BMCalub
• It builds capacities and negotiation skills by jointly analyzing, reflecting and assessing progress and obstacles of the project.
• It enriches understanding of local knowledge by learning from past mistakes and taking corrective action.
• It promotes interaction of stakeholders through use of participatory tools and techniques.
Why should M&E be participatory ?
12-26-2010 Prepared by BMCalub
• It empowers people by putting them in charge of the process, so that they can demand accountability and exercise control over the project activities.
• It fosters coalition-building through participation on a sustainable basis and changing the mind set of all stakeholders.
Continuation…
Why should M&E be participatory ?
12-26-2010 Prepared by BMCalub
• It allows healthy exchange of different points of views.
• It emphasizes a positive approach to learning and improving performance (not judgment or punishment) by recognizing commitment, innovation and flexibility.
Continuation…
Why should M&E be participatory ?
12-26-2010 Prepared by BMCalub
Participatory M&E stakeholders:
1. Understand project progress2. Learn from achievements and problems3. Agree how to improve strategy and
operations
According to IFAD:
12-26-2010 Prepared by BMCalub
PM&E • involves the creation of an M&E system • helps primary stakeholders, implementing
partners and project staff learn together• to improve project development
interventions• to ensure maximum benefits to the rural
poor.
According to IFAD:
12-26-2010 Prepared by BMCalub
12-26-2010 Prepared by BMCalub
Tips for PM&E• clarify among stakeholders what impact a
project is expected to have and how it will be achieved
• decide how progress and impact will be assessed
12-26-2010 Prepared by BMCalub
Tips for PM&E• gather and analyse the necessary
information for tracking progress and impact
• explain the reasons for success and failure• agree on how best to use this understanding
to improve future action.
Some DON’Ts during PM&E
• Don’t judge about correctness or incorrectness of what the villager says (there will be another time for that)
• Don’t give the villager advice during a PM&E (there will be another time for that)
• Don’t show disapproval of the villager’s statements, even if you disagree
(there will be another time for that)
Continuation…
12-26-2010 Prepared by BMCalub
• Don’t get impatient.
• Don’t contradict.
• Don’t regard feedback as a personal attack.
ASYS 145 handout_PM&EPrepared by BMCalub 2-02-08
12-26-2010 Prepared by BMCalub
Some DON’Ts during PM&E
Some Dos during PM&E
• Be neutral (not biased; not defensive)
• Be open to constructive criticism • Be receptive
(verbally and non-verbally)
12-26-2010 Prepared by BMCalub
We were given two ears and only one mouth,
That we may listen twice as much as we should talk!
12-26-2010 Prepared by BMCalub
PM&E means ABC (Attitude and Behavior Change)
The ultimate change starts within us!
12-26-2010 Prepared by BMCalub