Enhancing document collaboration within Oracle® WebCenter Content

Dave Cornwell, CEO, PleaseTech LtdJohn Klinke, Sr. Principal, Product Management, Oracle

Oracle WebCenter Content and PleaseReview

Leading content management solution for managing documents and other unstructured content• Document Management• Capture and Imaging• Digital Asset Management• Records Management

A proven collaborative review and co-authoring solution • Simultaneous access • Specialist review functionality• Management and control• Reporting

Oracle WebCenter Content

Document Management Document Capture & Image Processing

Desktop and Mobile Integration Digital Asset Management

Content Workflows Records and Retention Management

Enterprise Content Management

WebCenter Content Customers

Oracle WebCenter Content

Unified• Full-featured Content Management

Capabilities• Single, Unified Platform

Pre-Integrated• Oracle Database and Fusion Middleware

• E-Business Suite, Siebel, PeopleSoft, etc.

• WebCenter Portal and SharePoint

Unified, Pre-Integrated ECM Solution

Oracle WebCenter Content

Traditional Content Management

• Siebel• PeopleSoft• JD Edwards• Primavera• Fusion Apps

• E-Business Suite

• WebCenter Sites

• Documaker

• Self-Service Portals• Dashboards• Business Process Automation• Intranets, Extranets• SharePoint

Enterprise Applications Custom Applications

• Document Management• Imaging and Capture• Digital Asset Management• Records Management• Web Content Publishing

WebCenter Content

Content Repository

ApplicationAdapters

FMW Infrastructure

Embeddable Content

Management

Unified, Pre-Integrated ECM Solution

PleaseTech Ltd

• A growing & profitable software products company– Background: developing applications for the Life Sciences

Industry and document management technologies– HQ in UK, development team in Malaysia

• PleaseReview: a unique solution developed over the last 8 years– A global client base with over 100 corporate customers– Used across industry sectors and departments

• Life Sciences, Defense, Utilities, Government, IT, Transport…• Regulatory, proposals, marketing, business development, QA,

software engineering…

The document review and co-authoring specialists

The integrated solution

• Extends document collaboration capabilities • Easy to use• Integrated – seamless environment for document

access, editing and review– Uses existing WebCenter login credentials– Central user administration– Accessible across business platforms

Document review before…

Documents accessed from WebCenter Content• Either:

1. Checked out for authoring and review2. Checked in with edits made3. Checked out again to next participant

• Or1. Checked out and emailed to many2. Comments and changes manually consolidated3. Checked in

Sequential accessLast one wins!

Manual processError prone

The issues• Time consuming• Email chaos• Poor collaboration• Multiple marked up copies • No metrics

Benefits

WebCenter Content and PleaseReview together • Save time– Less time spent on each review– Fewer review cycles– Shorter review meetings

• Improve document quality– Better collaboration– Transparency– Metrics (QA)

“WebCenter Content and PleaseReview allow you to focus on the content… not the tools or process

Benefits contd.

• Bring control– To the process– Over the document and content

• Ensure compliance– Secure collaboration – Configurable to meet corporate

standards– Transparency & accountability– Metrics

“Together, WebCenter Content and PleaseReview provide a flexible collaboration platform - combining intuitive ease of use with absolute control and accountability

A walk through - from a user’s perspective

• Documents are stored within WebCenter Content• Users search and access documents to review• No additional log-in required

A walk through - from a user’s perspective

Entering the review takes the user into the PleaseReview environment

• Simple interface• Add comments and

propose changes• See and respond to

others’ changes and comments in real time

A walk through - from a review owner’s perspective

• Documents are accessed within WebCenter Content• A new review is initiated from the ‘Actions’ menu• 5 easy and logical steps to set up and start the review

A walk through - from a review owner’s perspective

• Comments and changes are automatically incorporated once accepted

• Document round tripping for Word• Document is checked back in as a new version• Metrics provide a detailed

report of all activity

More information

• Contact us for a no obligation online demo

• www.pleasetech.com• info@pleasetech.com

Thank you!

Questions?