please complete the pre-workshop survey

Please Complete the Pre-Workshop Survey

1-27-2010 FY 2011 General Juvenile Justice and Delinquency Prevention Grant Training Workshop

Capital Area Council of Governments (CAPCOG) Grant Training Workshop for FY 2011 General Juvenile Justice and Delinquency Prevention Programs

Wednesday, January 27, 1010

Conducted by

Michelle Casanova, Assistant Director, Community and Economic DevelopmentErica Linneman, Criminal Justice Planner


All material covered today will be posted on CAPCOG’s website at:

www.capcog.org under the Community and Economic Development

Department, Planning for Criminal Justice Related Activities.


CAPCOG/CJD Overview

http://www.capcog.org/

CAPCOG/CJD Overview

CAPCOG CONTACTS


Michelle Casanova, Assistant Director,

Community and Economic Development

[email protected](512) 916-6163

Erica Linneman, Criminal Justice [email protected]

(512) 916-6047

Include Grant Number and Project Name in all

Correspondence

Mailing Address: 6800 Burleson Road

Building 310, Suite 165, Austin, TX 78744

CAPCOG Website:www.capcog.org

mailto:[email protected]



CAPCOG/CJD Overview

CJD CONTACTS


CJD Main Number:(512) 463-1919

CJD Fax Number:(512) 475-2440

Include Grant Number and Project Name in all

Correspondence

eGrants Home Page:https://cjdonline.governor.state.

tx.us

Email Address for eGrants Help Desk:

[email protected]

https://cjdonline.governor.state.tx.us/



General Juvenile Justice and Delinquency Prevention Programs

CURRENT GRANTEES, NEW APPLICANTS, AND NEW PROJECTS

• A current grantee is an agency/organization that is receiving funding through the Governor’s Office, CJD and implementing a program during the current Plan Year of September 1st through August 31st.

• A new applicant is defined as any agency/organization that has never been funded through any funding source, or has not been funded through the CAPCOG regional CJD allocation for the past five years or more for the project for which funding is currently being requested.

• A new project is defined as any project that has never been funded through any funding source, has not been funded through the CAPCOG regional CJD allocation for the past five years or more, or is a currently funded project that has significantly changed the scope of work or target group of the project.



CAPCOG TECHNICAL ASSISTANCE VERSUS CAPCOG PRELIMINARY REVIEW REPORT (PRR)

• CAPCOG Technical Assistance is available PRIOR to the certified submission of the grant application to the Governor’s Office, CJD via the eGrants system and is OPTIONAL for grant applicants.

• A CAPCOG Preliminary Review Report (PRR) is sent AFTER the certified submission of the grant application to the Governor’s Office, CJD via the eGrants system and requires timely response to CJD-defined compliance issues. Response to a CAPCOG sent PRR is mandatory.



VENDOR HOLD AND SPECIAL CONDITIONS:

An applicant that has been placed on Vendor Hold for the current plan year will receive a point deduction on their application for funding for a subsequent year of their project through the CAPCOG CJAC application review process.

An applicant that has a current grant and has been placed on Vendor Hold for the previous plan year and again for the current plan year, is ineligible to participate in the CAPCOG CJAC application review process for ONE calendar year after their current grant has ended.



VENDOR HOLD AND SPECIAL CONDITIONS CONT.:

Grantees who have received funds but did not spend them, received funds but did not spend them on the proposed services for which the funding was recommended, had their funding award rescinded, or had to turn their award back into the Governor’s Office because of an inability to spend it, will not be eligible to apply for funding through the CAPCOG CJAC application review process for a period of ONE year from the end date of the program year for which the funding in question was originally awarded.



Issues to Consider:

Note:

–No match required. Contributing Fund Sources are Juvenile Justice and Delinquency Prevention Act Funds, Safe and Drug Free Schools and Communities Act Funds, and State Criminal Justice Planning (421) Funds.



CAPCOG General Juvenile Justice Application Requirements:

This information is posted in the FY 2011 CJAC Policy Statement:– This is a competitive grant that requires a new application

for each year of funding desired.– Three year funding maximum, provided that funding is available and

the third year funding request amount does not fall below $10,000.– Decreasing Fund Ratio: Yes – 3 years. First year’s award is the

100% mark, with a second year eligible request amount of 80% of the first year’s award amount and a third year eligible request amount of 60% of the first year’s award amount.

– FY 2011 funding caps and other application specifications, if applicable, will be posted on the CAPCOG website: www.capcog.org

1-27-2010 FY 2011 General Juvenile Justice and Delinquency Prevention Programs Grant Training Workshop



General Juvenile Justice Programs Purpose:

To support programs that prevent violence in and around schools and to improve the juvenile justice system and develop effective education, training, prevention, diversion, treatment, and rehabilitation programs in the area of juvenile delinquency.



• Application Process: Applicants can access CJD’s eGrants website at https://cjdonline.governor.state.tx.us to register and apply for funding.

• Available Funding: Federal funding is authorized for these projects under the Juvenile Justice and Delinquency Prevention Act of 2002, Public Law 107-273, 42 U.S.C 5601 et seq; the No Child Left Behind Act of 2001, Public Law 107-110, section 102.056 of the Texas Code of Criminal Procedures establishes state funding for this purpose, and section 772.006 of the Texas Government Code. Congress has not finalized federal appropriations for federal fiscal year 2010.




• Required Match: None

• Standards: Grantees must comply with the standards applicable contained in the Texas Administrative Code, Title 1, Part 1, Chapter 3 (1 TAC Chapter 3) and the requirements of the federal statutes that authorize this funding.



• Project Period: Grant-funded projects must begin on or after September 1, 2010, and expire on or before August 31, 2011.

• Preferences: Preference will be given to those applicants that demonstrate cost effective programs focused on proven or promising approached to services provision.



Eligible Applicants:

State agencies; Units of local government; Independent school districts; Nonprofit corporations; Indian tribes performing law enforcement functions; Crime control and prevention districts; Universities; Colleges; Councils of government; and Faith-based organizations. Faith-based organizations must

be tax-exempt nonprofit entities as certified by the IRS.



Eligible Activities:

Alternatives to Detention; Community Assessment Center; Data Information/Sharing Systems; Delinquency Prevention; Diversion; Gangs-Juvenile; Jail Removal; Juvenile Probation Juvenile Sex Offender Programs; Mentoring;



Eligible Activities cont:

Professional Therapy and Counseling; Reentry of Offender into the Community; Removal of Juvenile Status Offenders from Secure Facilities; School Based Delinquency Prevention; Services to Children of Incarcerated Parents; Substance Abuse; Training and Technology; Youth Advocacy; and Youth Courts/Teen Courts.



Closing Date for Receipt of Applications:

All applications must be certified and submitted via CJD’s eGrants website

on or before: Friday, March 5, 2010 by

11:59 p.m. Central Standard Time



10 MINUTE BREAK



Selection Process for eligible Local and Regional Projects:

Applications will be forwarded by CJD to the appropriate regional council of governments (COG).

1. The COG’s criminal justice advisory committee (CJAC) will review and prioritize all eligible applications based on identified community and/or comprehensive planning, cost and program effectiveness.

2. CAPCOG’s Executive Committee must review and approve the CJAC’s prioritized list before submission to the Governor’s Office, CJD.

3. CJD will make all funding decisions based on approved COG priorities, reasonableness of the project, availability of funding and cost-effectiveness. All CJD decisions are final. There is no appeals process.



Selection Process for State Discretionary Projects:

Applications will be reviewed by CJD staff members or a group selected by the executive director of CJD. CJDwill make all final funding decisions based on eligibility, reasonableness of the project, availability of funding, and cost-effectiveness.


Criminal Justice Advisory Committee (CJAC) Application Review and Prioritization

The CJAC is a volunteer committee comprised of a multi-disciplinary representation of members from the region per the requirements of the Governor’s Office, CJD.

These discipline areas include citizens or parents, drug abuse prevention, education, juvenile justice, law enforcement, mental health, nonprofit organizations, prosecution/courts, and victim services.

There are currently 19 CJAC members.



The CJAC will consider the following factors when scoring and prioritizing applications:

– Any state strategies identified by CJD; – Priorities identified within the region by the COG resulting

from the strategic and community planning process; – Participation in a local community planning process or a

priority as identified in the current community plan; – Eligibility, reasonableness, and cost-effectiveness of the

proposed project; and – Current COG policies and procedures, and– The availability of funding.



The FY 2011 CJAC Policy Statement outlines the application review process.

The FY 2011 CJAC Policy Statement can be found on the CAPCOG website at the following link:http://www.capcog.org/divisions/community-and-economic-development/planning-criminal-justice/


http://www.capcog.org/divisions/community-and-economic-development/planning-criminal-justice/

http://www.capcog.org/divisions/community-and-economic-development/planning-criminal-justice/

eGrants Application and Submission Process

GENERAL EGRANTS

INFORMATION

.



Authorized Official (AO)

• Appointed/authorized by the governing body of the organization.

• Authorized to apply for, accept, reject, alter, or terminate the grant.

• Generally the county judge, mayor, city manager, chair of non-profit, etc.

• Has ability to complete and submit Financial Status Reports (FSR).

.



Financial Officer (FO)

• Required to be the chief financial officer for the grantee agency.

• Responsible for maintaining financial records to account for all grant funds.

• Responsible for requesting funds and the completion of required financial reporting at least quarterly in eGrants.

. 1-27-2010 FY 2011 General Juvenile Justice and Delinquency Prevention Programs Grant Training Workshop


Project Director (PD)

• Responsible for day-to-day operations of project.

• May have a different Project Director per agency grant.

• Must be an employee of the grantee agency.

• Responsible for required programmatic reporting.

. 1-27-2010 FY 2011 General Juvenile Justice and Delinquency Prevention Programs Grant Training Workshop


Grant Writer

• Responsible for entering information into the eGrants application.

• Will submit the application which releases it to the Authorized Official.

• Will no longer have access to the application once they have submitted it.

• Will not receive email notifications about the status of the application.

.



CJD Approved Budget Categories


Personnel

Contractual / Professional

Services

Travel

Indirect CostsConstruction

Supplies and DOEs

Equipment


Personnel

Time/Activity Reports

Case Numbers for Grant-Funded Law Enforcement and Prosecution Personnel

Timesheet Signed by Employee and Supervisor

Salaries Consistent with Local Policy

Overtime



Contractual and Professional

Contracts in Writing

Consistent with Texas Contract Law

Contract Monitoring Documentation

Compliance with Agency Procurement Guidelines

Invoices for Contract Deliverables

CJD-Prescribed Procurement Questionnaire



Travel

Employee Travel and Training Only

Comply with Agency Travel Policies or State Travel Policies

Maintain Travel Log and Travel Receipts

Pre-Approval of Out-of-State Travel

NOTE: Expenses for Outside Trainers go under the Contractual Budget Category as part of overall contracted

services.



Equipment

All purchases MUST be pre-approved by CJD Must maintain Inventory Procurement Questionnaire for purchases in

Excess of $100,000 Must have invoices to support purchases Must be used for the purpose for which it is

purchased All changes to Equipment Line Items

(including the number of items) MUST be approved by CJD



Construction

This budget category is currently unavailable for

CJD funded projects.



Supplies and Direct Operating Expenses

Related to the daily operation of the CJD grant

All costs MUST be Pro-Rated per a Cost Allocation Plan

Rent or Lease MUST include cost/sq. ft. and the number of square feet

Documentation (ex. receipts, invoices) MUST be maintained

Includes small equipment with a useful life of less than one year and a purchase price of $999 or less per unit



Indirect Costs

When allowed, the standard rate is 2% of CJD - funded direct costs (NOTE: to compute this,

divide the amount you are applying for by 1.02 to calculate 2% of Direct Costs)

Cognizant agency approval letter required for requests in excess of 2%



Budget Development

Must be reasonable.

Ensure budget detail supports the program or project.

Remember: One vendor per line item.



Resolution

Must be approved by applicant agency governing body and include the following:

1. Designate the grantee’s Authorized Official;

a. Name not needed, can submit only title

b. Must match the Profiles tab grant officials information

2. The Authorized Official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency;

3. Agree to provide applicable matching funds;

4. Agree that in the event of loss or misuse of the CJD funds, assurance that the funds will be returned to CJD in full;

5. Approval of the Resolution (signatures)



Have the Following Items Available Before Beginning Your Application:

Federal ID Number Completed Budget in Spreadsheet Format The Names and Email Addresses for the

Authorized Official, the Financial Officer, the Project Director, and the Grant Writer

.


please complete the pre-workshop survey

Documents

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