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Please be seated…. Time Management. R. Craig Smith, DCDR, Division 2. WHAT YOU WILL LEARN. Critical Time Management Steps Time Management Tips Steps for Understanding Time The Six Step Process The Clock and the Compass. THE VOLUNTEER CHALLANGE. CRITICAL TIME MANAGEMENT STEPS. - PowerPoint PPT Presentation

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Honor Respect Devotion to Duty1Time ManagementR. Craig Smith, DCDR, Division 22011 Flotilla / Division Leadership CourseHonor Respect Devotion to Duty2WHAT YOU WILL LEARN2011 FDLC Time Management

Critical Time Management Steps Time Management TipsSteps for Understanding Time The Six Step Process The Clock and the Compass

3THE VOLUNTEER CHALLANGE2011 FDLC Time Management

4CRITICAL TIME MANAGEMENT STEPS Keep a calendar Keep accurate records Establish timelines to accomplish goals Empower your staff Refuse the temptation that you can do it best Manage your meetings... Agenda! Avoid burnout2011 FDLC Time Management

5TIME MANAGEMENT TIPS2011 FDLC Time Management

FIRST: Get your bearings: Review your compass Look at the day in the context of the week Renew your power to respond to changes in a meaningful way

6TIME MANAGEMENT TIP - 2 Make a list ... the night before Had a thought? Write it down! Focus on the goal Schedule only 70% of your day Delegate Become a champion multi-tasker2011 FDLC Time Management

7TIME MANAGEMENT TIP - 3 Your time is worth what? Organize your surroundings Analyze your activities for next week Problem solve Skim information Avoid Procrastination

2011 FDLC Time Management

8

THE CLOCK AND THE COMPASSThe Clock commitments appointmentsschedules goals activitiesWhat we do and how we manage our time.

2011 FDLC Time Management

The Compassvisionvaluesprinciplesconscience directionWhat is important and how we lead our lives.

9Quadrant of NecessityQuadrant of FocusQuadrant of DeceptionQuadrant of Waste1432Things are both urgent and importantThings are important but not urgentThings seem urgent but are not importantThings are neither urgent or important2011 FDLC Time Management

UNDERSTANDING TIME

10UNDERSTANDING TIMEQuadrant of NecessityQuadrant of FocusQuadrant of DeceptionQuadrant of WasteManageAvoidAvoid14232011 FDLC Time Management

Quality Leadership11THE SIX STEP PROCESS Connect to mission Review roles Identify goals Organize weekly Exercise integrity Evaluate122011 FDLC Time Management

12STEP 1: CONNECT WITH VISION & MISSION13 Consider the big picture. The key lies in the clarity of your vision around such questions as:What is most important?

What gives your life meaning?

What do you want to be and do in your life?

2011 FDLC Time Management

13 We have important roles at work, in the family, in the community, or other areas of our lives Roles represent responsibilities, relationships, and areas of contribution

142011 FDLC Time Management

STEP 2: IDENTIFY ROLES

14 What is the most important thing I could do for each role this week that would have the greatest positive impact? Consider the relationships for each role Review a perhaps list for ideas Identify the steps that need to be taken to achieve long-term goals

152011 FDLC Time Management

STEP 3: Select Quads 1 & 2 Goals for Each Role

15STEP 4: ORGANIZE WEEKLY162011 FDLC Time Management

Elements of Effective Weekly Goals They can be either an area of focus or a specific activity They are usually quad I and II goals rather than typical to-dos or daily action items They are driven by conscience

16STEP 5: BE HONEST WITH YOURSELFShould I carry out my plan or consider reality directed changes?

172011 FDLC Time Management

17STEP 6: EVALUATE AND ADJUST18To be successful, you must make successes of one week the foundation for the next. At the end of the week, ask yourself some questions:What goals did I achieve?What challenges did I encounter?What decisions did I make?Did I keep first things first?

2011 FDLC Time Management

18EVALUATION METHODS Mark accomplished goals on weekly compass Keep a journal or daily log and review Review past weekly compasses Ask specific questions about your performance and actions

192011 FDLC Time Management

Time Management ExercisePersonal Time Management Chart and Exercise: 4 Steps to Better Work-life Balance

202011 FDLC Time Management

20212011 FDLC Time Management

The single most important principle in managing time for people in positions of leadership is the art of DELEGATION212011 FDLC Time Management

DELEGATINGDelegating:

Shares the loadIncreases efficiencyTeaches responsibilityInspires confidence and trustBuilds future leadershipMakes Life Easier!Makes You a Better Leader22

232011 FDLC Time Management

23End of Time Management SectionHonor Respect Devotion to Duty24