Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 1

About this Menu: The purpose of this resource is to provide DASH Program Consultants, 1308 funded partners, and other key stakeholders with a list and brief description of the resources currently available to support implementation of each of the CDC DASH Professional Development Practices (PD Practices). This document is divided up by PD Practice and includes sub-elements that further detail full implementation of each PD Practice. Resources are grouped within the PD Practice they support, and in some cases, a resource may support more than one practice. All resources are available electronically within the DASH 1308 Private Forum on the NPIN networking site, unless otherwise noted.

PLC at ETR Services: The DASH Professional Learning Collaborative (PLC) at ETR uses these resources to provide training and technical assistance (TA) to build the capacity of 1308 funded partners to implement the following DASH PD Practices as part of their own Professional Development (PD) services and delivery:

1. Sustain a Professional Development Infrastructure (Note: Establishing the systems needed to support a comprehensive PD program

provides the framework needed for operationalizing and sustaining the additional five PD Practices below.) 2. Design Professional Development Offerings

3. Market Professional Development Services

4. Deliver Professional Development Offerings

5. Provide Follow-Up Support

6. Evaluate Professional Development Processes

These PD Practices apply to the delivery of PD in a group setting (e.g., trainings, presentations, workshops) or one-on-one delivery (e.g., technical assistance, coaching/mentoring).

Definitions: Professional development (PD) is an over-arching term referring to the systematic process used to strengthen the professional knowledge, skills, and attitudes of those who serve youth to improve the health, education, and well-being of youth. PD is consciously designed to actively engage learners and includes the planning, design, marketing, delivery, evaluation, and follow-up of PD offerings (training events, information sessions, and technical assistance).

Professional development event refers to a set of skill-building activities designed to assist targeted groups of participants in mastering

specific learning objectives. This may include a series of webinars, live virtual trainings, workshops, conferences, and on-line or distance

learning courses. Mastery of learning objectives is best achieved when the event is delivered within the broader context of a PD process.

Technical assistance (TA) refers to the targeted provision of advice, assistance, and training pertaining to the development,

implementation, maintenance, and/or evaluation of programs. Assistance takes into account site-specific circumstances and culture and

can be provided by phone, mail, email, Internet, or in-person.

PLC at ETR Menu of PD Practice Resources and Services Based on CDC DASH Professional Development Practices

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 2

CDC DASH Practice 1: SUSTAIN PD INFRASTRUCTURE

Note: It is within this first PD Practice that systems are put in place and decisions are made for how the remaining five PD practices will be operationalized.

PROCESSES TO SUPPORT THIS PRACTICE:

a. Identify a person to provide leadership for PD efforts.

b. Establish procedures and/or policies that will guide the implementation of the remaining PD practices and that promote timely, research-based, and responsive PD. Examples include:

Training agenda design templates to guide the design and delivery of PD events.

TA protocol to guide the management and provision of timely, responsive TA.

TA log templates to capture all required TA-related data.

Data management system(s) including data entry protocol, as needed, to manage all PD practice-related data (e.g., training data, TA data, evaluation data, follow-up support data).

c. Secure financial and human resources to support professional development and collaboration.

d. Establish and implement a comprehensive PD plan that incorporates the PD-related components found in the cooperative agreement work plan.

e. Ensure project PD plan is in alignment with state/local PD policies and practices.

f. Develop a process for recruitment, development, and assessment of qualified PD providers (may be consultants or in-house).

g. Ensure that PD providers (whether consultants or in-house) have the following knowledge and skill base:

Can apply the fundamentals of effective training design and delivery,

Are familiar with the specified content,

Can apply adult learning principles,

Use a variety of strategies to meet needs of diverse learners,

Create a safe and functional learning environment for participants, and

Are skilled at managing conflict/controversy

h. Provide ongoing assistance for PD providers to foster continuous growth.

RESOURCE TITLE DESCRIPTION NPIN LINK

Professional Development Practices Brought to Life-An Overview (eLearning module)

Self-paced module providing a synopsis of all six DASH PD Practices illustrating how following each practice can provide realistic solutions to PD challenges faced in the field.

https://npin.cdc.gov/resource/professional-development-practices-brought-life-overview

CDC DASH Professional Development Practices

Outlines the six DASH PD practices that are based on research and best practice and provide optimal conditions for implementation to occur. Foundational PD document.

https://npin.cdc.gov/resource/dash-pd-practices-list-2015

Meet the PLC (module)

Self-paced module designed to describe the Professional Learning Collaborative (PLC), its member organizations, and how each supports 1308-funded partner work. Good for new 1308 project staff.

https://npin.cdc.gov/resource/meet-plc

CDC DASH Professional Development Practices Inventory

Detailed self-assessment tool for partners to determine areas of strength and weakness related to their capacity to fully implement the PD Practices.

https://npin.cdc.gov/user/login?destination=node/325527

FREE Web-Based Meeting/Training Tools: An INFORMAL Comparison List

Informal wiki chart providing general information about several of the more common FREE web-based meeting and training tools. Designed to help inform product decisions. This is a wiki, so partners can add to the information.

https://npin.cdc.gov/wiki/free-web-based-meeting-tools-informal-comparison-list

PLC Web-Based Meeting/Training Service Providers: An INFORMAL Comparison List

Informal chart providing general information about the key features to look for in a training platform, mapped to several of the more common web-based meeting and training platforms available (most are fee-based training platforms). Designed to help inform product decisions. This is a wiki, so partners can add to the information.

https://npin.cdc.gov/wiki/plc-web-based-meetingtraining-service-providers-informal-comparison-list

Example TA protocols and TA logs PLC at ETR has several different examples we can show partners upon request. Not on NPIN.[Request from plc@etr.org]

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 3

CDC DASH Practice 2: DESIGN PD OFFERINGS

PROCESSES TO SUPPORT THIS PRACTICE:

For each group PD event offered:

a. Identify the target audience.

b. Conduct a pre-assessment and/or review available data to guide the development of specific, measurable and feasible learning objectives.

c. Develop a training design that includes:

Detailed trainer session agenda,

Pre-work and/or homework plan,

Action planning template for participants,

Follow-up support plan (see PD Practice 5),

Evaluation plan (see PD Practice 6), and

Marketing plan (see PD Practice 3)

d. Develop, design, and organize materials.

e. When applicable, manage or hire someone to manage logistics (e.g., registration, site selection, transportation needs, AV/technology).

For technical assistance (TA) interactions:

a. Establish and follow TA protocol that includes:

Who will provide the TA,

Process for establishing scope of TA need,

TA delivery plan,

Follow-up support plan (see PD Practice 5), and

Evaluation plan, as applicable (see PD Practice 6)

RESOURCE TITLE DESCRIPTION NPIN LINK

Writing Objectives

State of the Art Professional Development: Are Your Learning Objectives on Track? (ETR blog post)

ETR blog post describing the what, why and how of creating learning objectives to guide training design.

ETR Blog Link: http://www.etr.org/blog/learning-objectives/

A 3-Point Check-Up to Assess the Health of Your Learning Objectives (Job-aid)

Corresponding one-page visual reference card based on the information in the above-mentioned blog post on writing learning objectives.

https://npin.cdc.gov/resource/3-point-check-assess-health-your-learning-objectives

Sharing Learning Objectives: Think Like a Marketer, Not an Instructional Designer—Part 1 and Part 2 (ETR blog posts)

Two-part ETR blog posts discussing effective ways to share learning objectives with learners. These posts build off of the content from the “State of the Art” blog post noted above on writing learning objectives.

ETR Blog Link – Part 1: http://www.etr.org/blog/pd-sharing-learning-objectives-1/ ETR Blog Link – Part 2: http://www.etr.org/blog/pd-sharing-learning-objectives-2/

Writing Health Learning Objectives: The Foundation of Strong PD Design – Full Training Packet with training recording

This document is your one-stop access to all of the materials from the “Writing Healthy Learning Objectives: The Foundation of Strong PD Design” live virtual training held October 13, 2016. The document contains links to the prep work, session information, the processing guide, the chat transcript, the post-session resources, and the training recording.

https://npin.cdc.gov/resource/writing-healthy-learning-objectives-training-packet

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 4

PD Planning – General

PD Offerings Calendar Template

Calendaring template for planning and coordinating PD offerings over a project period (e.g., quarter or year). Contains fields for several elements critical to planning and coordination and can be customized to suit partner needs. Ideal for sharing with DASH PCs as well as with contractors to help create a master calendar.

https://npin.cdc.gov/resource/pd-offerings-calendar-template

Big Picture PD Opportunity Planning Worksheet 2016

Worksheet designed to facilitate high-level thinking and brainstorming (not all the details) to plan a PD event that includes implementation of the DASH PD Practices. Timeline estimates are also provided. This is a generic worksheet which and can be customized to fit big picture thinking for specific approach trainings (e.g., ESHE teacher competency training).

https://npin.cdc.gov/resource/big-picture-pd-opportunity-planning-worksheet Request Word doc file from plc@etr.org]

PD Planning – Checklists/Task & Timelines

PD Practices and Evidence-Based PD Design Alignment-A Checklist for In-Person Skill-Building Training Designs

Comprehensive checklist reflecting the critical research-based components for the design and delivery of an effective PD process (comprehensive training process) and is aligned with implementation of the PD Practices. Can be used by an observer as a checklist to determine if all components are included and implemented or by the training designer to be certain all components are included.

https://npin.cdc.gov/resource/pd-practices-and-evidence-based-pd-design-alignment-checklist-person-skill-building

In-Person PD Event Task and Timeline Template

Example comprehensive planning task and timeline suggestions for in-person PD events – large or small. Can be used as a guide and customized (add or delete items) to help plan and keep track of all the tasks involved with designing and delivering in-person training events.

https://npin.cdc.gov/resource/person-pd-event-task-and-timeline-template

Live Virtual Event Task and Timeline

Template Example

Example planning template and timeline suggestions aligned with implementing the DASH PD Practices. Can be used as a guide to help plan, track, and report on all the tasks involved with designing and delivering live virtual events.

https://npin.cdc.gov/resource/example-live-virtual-event-task-and-timeline-template-aligned-dash-pd-practices Request Word doc file from plc@etr.org]

PD Event & Meeting Agenda Templates

Agenda Planning Template for In-Person Training Sessions

Easy-to-use detailed training agenda template for trainers (not participants) with the basic elements of an effective agenda design for in-person trainings. Especially suited for skill-building training sessions.

https://npin.cdc.gov/resource/agenda-planning-template-person-training-sessions

Meeting Management Template

Easy-to-use meeting agenda template walks you through the very basic elements of an effective meeting agenda design.

https://npin.cdc.gov/resource/meeting-management-template

Live Virtual Event Agenda Design and Delivery Guidance and Template

A menu detailing some of the possible ways trainers/facilitators can implement the best practices of agenda design and delivery in live virtual training sessions.

https://npin.cdc.gov/resource/live-virtual-event-agenda-design-and-delivery-guidance-and-template Request Word doc file from plc@etr.org]

Other PD Design Guidance

Agenda Design: Getting Down to Basics

(eLearning module)

Self-paced module describing the basic principles of training agenda design based on research and best practice, as well as the rationale for using these principles.

https://npin.cdc.gov/resource/agenda-design-getting-down-basics

Improving Professional Development

Offerings: Conducting a Needs Assessment

Step-by-step guide on how to conduct a needs assessment to identify the professional development needs of your target audience. (Not a PLC at ETR-developed resource.)

https://npin.cdc.gov/resource/improving-professional-development-offerings-conducting-needs-assessment

Quick! Free! Easy! Graphics for Your

Trainings & Presentations (ETR blog post)

ETR blog posts providing information and links to other resources related to finding and using images and graphics in presentations and/or training designs.

ETR Blog Link – Part 1: http://www.etr.org/blog/learning-graphics/ ETR Blog Link – Part 2:

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 5

Quick! Free! Updated! Graphics for Your

Trainings & (ETR Bog post)

http://www.etr.org/blog/pd-graphics2/

Connecting with People from a Distance:

Choosing a Method that Fits Your Needs

General guide designed to help choose the most efficient and effective means to connect people from a distance – based on meeting or training goals, objectives, and budget.

https://npin.cdc.gov/resource/connecting-people-distance-choosing-method-fits-your-needs

CDC DASH Practice 3: MARKET PD SERVICES

PROCESSES TO SUPPORT THIS PRACTICE:

a. Determine the PD services that will match target audience needs (e.g., group PD events, one-on-one TA, resource dissemination).

b. Develop a comprehensive marketing plan. As part of the plan:

Develop SMART (Specific, Measurable, Achievable, Realistic, and Time-phased) objectives that describe the marketing results to be achieved

Develop and pretest messages and materials that will resonate with target audiences

Determine how marketing messages will be disseminated to effectively reach target audiences (e.g., social media, blast email, flyers)

Create a marketing timeline

Identify measures of success

Recruit partners who can support and assist in achieving marketing objectives

c. Implement the marketing plan.

d. Collect and record marketing evaluation data (see PD Practice 6).

e. Monitor and adjust marketing plan/materials/messages as appropriate.

RESOURCE TITLE DESCRIPTION NPIN LINK

Step-By-Step: Marketing Professional Development (a toolkit)

Comprehensive toolkit designed to help develop and implement a complete PD marketing plan (for program-level as well as event-level marketing). Contains information, tools, and examples to assist with marketing PD services including: 1) identifying appropriate audiences; 2) targeting audiences with relevant and well-defined PD services (based on best practices); and 3) designing and broadcasting information to increase interest, investment, and participation in PD services.

https://npin.cdc.gov/resource/step-step-marketing-professional-development-toolkit

Marketing Tools & Tips: Creating Effective Event Flyers

A guide to assist partners with the design of PD event flyers. The information contained in this resource is aligned with the "Step-by-Step: Marketing Professional Development" comprehensive toolkit (see above resource).

https://npin.cdc.gov/resource/marketing-tools-tips-creating-effective-event-flyers

PD Marketing Plan Template A template that walks through all of the steps to creating a PD marketing plan for an event or resource. Guiding questions prompt the user to think through target audience traits, marketing goals and objectives, key messages, effective tactics, timeline and evaluation.

https://npin.cdc.gov/resource/pd-marketing-plan-template Request Word doc file from plc@etr.org]

It’s Time to Market! Essentials to Create an Exceptional PD Marketing Plan - Full Training Packet with training recording

This document provides one-stop access to all of the materials from the “It’s time to Market! Essentials to Create an Exceptional PD Marketing Plan” live virtual training held October 8 and November 18, 2016. The document contains all participant emails, links to resources, prep and intersession work, follow-up support, and session recordings.

https://npin.cdc.gov/resource/it%E2%80%99s-time-market-essentials-create-exceptional-pd-marketing-plan-full-training-packet

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 6

CDC DASH Practice 4: DELIVER PD OFFERINGS

PROCESSES TO SUPPORT THIS PRACTICE:

a. Provide an environment conducive to learning.

b. Utilize qualified PD providers (see PD Practice 1g).

c. Execute the training design or TA protocol.

d. Collect participant registration data.

e. Provide and manage materials.

f. Manage AV/technology, when applicable.

g. Collect and record PD event and TA evaluation data (see PD Practice 6).

RESOURCE TITLE DESCRIPTION NPIN LINK

FREE Web-Based Meeting/Training Tools: An INFORMAL Comparison List

Informal wiki chart providing general information about several of the more common FREE web-based meeting and training tools. Designed to help inform product decisions. This is a wiki, so partners can add to the information.

https://npin.cdc.gov/wiki/free-web-based-meeting-tools-informal-comparison-list

PLC Web-Based Meeting/Training Service Providers: An INFORMAL Comparison List

Informal chart providing general information about the key features to look for in a training platform, mapped to several of the more common web-based meeting and training platforms available (most are fee-based training platforms). Designed to help inform product decisions. This is a wiki, so partners can add to the information.

https://npin.cdc.gov/wiki/plc-web-based-meetingtraining-service-providers-informal-comparison-list

Tips and Tricks for Managing Live Virtual Events (eLearning module)

Self-paced module providing an overview of “favorite” tips and tricks for managing the logistics associated with delivering live virtual events. A print resource, “Virtual Event Production Tips” is also accessible from within this module.

https://npin.cdc.gov/resource/tips-and-tricks-managing-live-virtual-events-elearning-module

Virtual Event Production Tips & Techniques (goes with Tips and Tricks for Managing Live Virtual Events eLearning module)

Document containing tips and tricks for managing the technical logistics associated with hosting a live virtual training event. The document content supports the principles and information outlined in the “Tips and Tricks for Managing Live Virtual Events” eLearning module (above).

https://npin.cdc.gov/resource/virtual-event-production-tips-techniques

Quick Tips for Virtual Facilitation Brief description of facilitation “quick tips” to use when facilitating live virtual training events. https://npin.cdc.gov/resource/quick-tips-virtual-facilitation

Connecting with People from a Distance:

Choosing a Method that Fits Your Needs

General guide to help choose the most efficient and effective means to connect people from a distance – based on meeting/training goals, objectives, and budget.

https://npin.cdc.gov/resource/connecting-people-distance-choosing-method-fits-your-needs

5 Guiding Questions: Take Your In-Person Training Activities Virtual (ETR blog post)

ETR blog post providing detail around 5 guiding questions to help with choosing and designing successful virtual training activities.

ETR Blog Link: http://www.etr.org/blog/5-guiding-questions-take-your-in-person-training-activities-virtual/

5 Guiding Questions: Take Your In-Person Training Activities Virtual (Job-aid)

Corresponding one-page visual reference card based on the information in the above-mentioned blog post about virtual activity design.

https://npin.cdc.gov/resource/%E2%80%9Cfive-guiding-questions-taking-person-training-activities-virtual%E2%80%9D

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 7

CDC DASH Practice 5: PROVIDE FOLLOW-UP SUPPORT (FUS)

PROCESSES TO SUPPORT THIS PRACTICE:

For each PD interaction offered (group PD or TA):

a. Plan for follow-up support during initial design phase.

b. Choose appropriate follow-up support strategies.

c. Share follow-up support expectations prior to and during the PD interaction.

d. Schedule follow-up support, if applicable.

e. Conduct follow-up support at appropriate intervals.

f. Document delivery of follow-up support (e.g., who, what, when).

g. Collect and record follow-up support evaluation data (see PD Practice 6).

RESOURCE TITLE DESCRIPTION NPIN LINK

Follow-up Support Planning Guide

Key questions to consider and answer when planning FUS after a PD event. Also provides a handy template to use to organize and keep on track with FUS plans.

https://npin.cdc.gov/resource/guide-follow-support-planning Request Word doc file from plc@etr.org]

Follow-up Support Continuum

Presents a variety of FUS options and places them on a continuum illustrating a comparison of cost and time expenditures.

https://npin.cdc.gov/resource/professional-development-follow-support-continuum

The Distinctions: Technical Assistance, Follow-up Support and Evaluation

Visual reference describing the differences among TA, FUS and evaluation as they relate to professional development.

https://npin.cdc.gov/resource/distinctions-technical-assistance-follow-support-and-evaluation

Providing Follow-Up Support: Going from Nominal to Noteworthy - Full Training Packet with training recording

This document provides one-stop access to all of the materials from the 1308 FUS live virtual training (2015) containing all the documentation, training emails, directions, resources, and recording of the live session.

https://npin.cdc.gov/resource/follow-support-training-recording-and-resource-packet

CDC DASH Practice 6: EVALUATE PD PROCESSES

PROCESSES TO SUPPORT THIS PRACTICE:

a. Assess PD needs of the target audience, as applicable.

b. Per DASH's PD Evaluation Toolkit guidelines, develop a plan to measure the PD event learning objectives.

c. Identify or develop instruments to collect evaluation data.

d. Collect eva luat ion data related to marketing, PD events, TA delivery, and follow-up support (see PD Practices 2-5).

e. Maintain evaluation data in an organized data management system.

f. Utilize data entry protocol.

g. Report evaluation results to stakeholders to facilitate use of the findings.

h. Use evaluation data to:

Determine if goals and objectives were achieved,

Need help? Contact the PLC at ETR team for technical assistance: plc@etr.org – January 2017 Page 8

Revise PD plans,

Revise/refine training designs,

Revise/refine TA protocol,

Inform the design of follow-up support, and

Report indicators of success.

RESOURCE TITLE DESCRIPTION NPIN LINK

Professional Development Evaluation Toolkit for Dash Partners

This CDC toolkit provides DASH-funded partners with the foundational guidance and practical tools necessary to plan and conduct PD evaluation for staff and to use evaluation data to report on the impact that PD has had on achieving 1308 performance and process measures.

https://npin.cdc.gov/resource/professional-development-evaluation-toolkit-dash-partners

Professional Development Evaluation Toolkit for Dash Partners Templates

10 templates from the PD Evaluation Toolkit (above). The docs on NPIN are in PDF format due to file compatibility. Word doc versions provide the ability to fill-in the templates with the specific evaluation needs of the partner’s PD program and need to be requested from DASH Evaluation Team or PLC at ETR.

https://npin.cdc.gov/resource/professional-development-evaluation-toolkit-dash-partners-templates Request Word doc file from plc@etr.org]

The Distinctions: Technical Assistance, Follow-up Support and Evaluation

Visual reference describing the differences among TA, FUS and evaluation as they relate to professional development.

https://npin.cdc.gov/resource/distinctions-technical-assistance-follow-support-and-evaluation

The Four Levels of Evaluation: An Update

Article presenting the “New World Kirkpatrick Model” which outlines 4 levels of evaluation that are extensively used in the professional training world. (This is not a PLC at ETR-developed resource.)

https://npin.cdc.gov/resource/four-levels-evaluation-update

A Conversation with Thomas R. Guskey

Thomas Guskey answers questions about his five step process for evaluating professional development in education and how it connects to professional development planning. Dr. Guskey is a renowned expert in PD evaluation, and this brief article provides a succinct overview of his approach. (This is not a PLC at ETR-developed resource.)

https://npin.cdc.gov/resource/conversation-thomas-guskey