planning to manage your time
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
Planning to manage your time
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
Workshop objectives
• Assess the time you spend on your research in a ‛typical’ week
• Develop an ‛ideal’ time allocation for a week
• Remind you of key tools for planning and time management
• Discuss possible solutions for changing your ‛current’ situation to your ‛ideal’ situation
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
A ‛typical’ day
Work
SleepEat
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• Block out time on the handout for activities you routinely do:- sleep, socialise, work, research etc- use a key, colours, stickers, icon etc
• Do this for the whole week• Once complete, total up the hours spent in each
category• Then record:
- your most productive time- your most productive location
How do you spend your time?
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• Allocate time in your ideal week• Use the categories from the last exercise• Section off the wheel with the allocation for each
activity• Make sure you are comfortable with this:
- enough sleep, socialising, research- think of your priorities
• After the workshop, redo week plan using this as a basis:- remember productive time!
Your ‛ideal’ week
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
Key planning toolsPlan
DoReflect and
review
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• Long-term tools:- Mind maps or work breakdown structures- Yearly planners/wall charts
• Mid-term tools:- Gantt charts- Milestones and objectives
• Short-term tools:- Prioritisation quadrant- To do lists- Daily schedules
Planning tools
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
Planning techniques
• Time estimation
• Setting deadlines
• Stakeholder analysis
• Risk analysis
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• Make an effort to stick to them
• Use a project manager
• Establish a study routine
• Use incentives
• Communicate your plans, actions and outputs to interested parties
Implementing plans
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• The most crucial phase!• Assess progress: - Need milestones and objectives to do this• Reality vs the plan:
- What went right?
- What went wrong?
- What needs to change?
- How do you change it?
Reviewing how it turned out
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• Why doesn’t your current week match your ideal? • What is the biggest reason?• Is it due to planning issues?
– Do you plan? Use planning tools? Estimate and review estimates? Analyse stakeholders? Analyse and mitigate risks?
• Is it a problem with implementing them?– Do you use a project manager? Stick to plans? Set
routines? Reward yourself?• Is it outside influences? • Are you easily distracted? Do you never say ‘no’? Do you
allow others to set your priorities?
Personal review/reflection
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• On the top half of a flip chart, record why you are in your group (2 mins)
• Pass your group’s flip chart to another group
• Brainstorm ways to solve these problems (15 mins)
• Pass back
• Is there anything you can try? (5 mins)
• Action plan; think SMART
Review discussion
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‛Planning to manage your time’ has been developed by Vitae© 2009 Careers Research and Advisory Centre (CRAC) Limited. Please refer to www.vitae.ac.uk/resourcedisclaimer for full conditions of use.
• Planning and time management tips are known by all but not acted on
• Get into the Plan – Do - Review habit
• This session has been a chance to review… what most people forget.
Probably THE most important transferable skill
for any career
Workshop objectives