planning and managing digital projects in special collections laila miletic-vejzovic head, special...
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Planning and Managing Digital Projects in Special
Collections
Planning and Managing Digital Projects in Special
Collections
Laila Miletic-VejzovicHead, Special Collections & University Archives
University of Central Florida LibrariesOctober 2, 2009
Laila Miletic-VejzovicHead, Special Collections & University Archives
University of Central Florida LibrariesOctober 2, 2009
Introductions and OutcomesIntroductions and Outcomes
What do we hope to learn?
Digital project goals
Digitization criteria
Management of digital assets
ConsiderationsConsiderations
Type of projects
State of collections
Infrastructure
Staff training
Funding
Standards
Type of projectsType of projects
Manuscripts collections
Visual images collections
Artifacts
State of CollectionsState of Collections
Access and description, e.g. at item or folder level
Physical condition of items
Copyright status
InfrastructureInfrastructure
Production
In-house
Outsourced
Publication
In-house
Outsourced
CONTENTdm
Staff TrainingStaff Training
Experience with technology
Whether the project can be done in-house
Outsourced
Professional vs. Volunteers
Standards and supervision
FundingFunding
Standards for Master FilesStandards for Master Files
Follow the best practices and already established standards
e.g. Tiff for images or jpeg2000
Guidelines freely available online
MetadataMetadata
Metadata is essential!
No digitization without metadata
Standards, e.g.:
Dublin Core (DC)
Metadata Encoding & Transmission Standard (METS)
Metadata Object Description Schema (MODS)
Visual Research Association Data Standards (VRA Core)
Why Digitize?Why Digitize?
Provide better access
Added value to resources
Preserve fragile materials
Support educational and research activities
Fulfill strategic mission and goals of institution
Support collection management and preservation
Make information and assets more readily available
Provide material for educational programs and address curriculum needs
Provide materials for curators and researchers (internal and external)
Eliminate redundant work, and creation of redundant assets (photographs, slides, digital images, etc.)
Cont.Cont.
Types of Digital ProjectsTypes of Digital Projects
Special and Archival collections
Reformatting content from other non-print resources
Born digital projects
Digitization projects in a consortium
Digitization Selection CriteriaDigitization Selection Criteria
Scarcity
Access relative to research availability
Physical condition and format
Intrinsic/monetary value
Informational value
Evidential value
Archival/historical/continuing/enduring value
Cost Effectiveness Cost Effectiveness
Scanning and color mode
pdf versus .html for text documents
Text searching
Variety of formats
Identify projects
Copyright and other Intellectual Rights
Copyright and other Intellectual Rights
Who owns the copyright?
Is it in the public domain?
Has the copyright on the item expired?
Is it possible to obtain permission and publish it with or without conditions/restrictions?
Administrative/Operational Value
Administrative/Operational Value
Library administrative archive useful for:
Public relations purposes
Historical or administrative support to the entity with which is affiliated
WorkflowsWorkflows
Is the collection ready to go?
Is there a finding-aid, e.g. HTML or Encoded Archival Description (EAD)?
Does the material require any preservation/conservation treatments?
Develop a Time Table
Streamline
Linear line fashion model vs. parallel tracks?
Scanning
Metadata creation
Quality control
Digitization – Rights Management
Digitization – Rights Management
Once published on the Internet, material can be “misused”
Provide good quality image but not good enough for publication use
Smaller size, and consider discrete watermarking
Provide hi-res images on demand
Important source of revenue
Essential to have:
The Reproduction Cost Form to include pricing schedule
The Reproduction Request Form that states terms of use
Impact on Public ServicesImpact on Public Services
Increased digital and web presence = increased need for more staff to handle questions/reproduction orders/permission requests, etc.
Once your collections are online, they become available globally
Have policies, reproductions costs, permission request forms available online
ConclusionConclusion
Project plan
Goals & objectives to achieve
Selection
Preparation
Research
Digital image creation
Metadata creation
Public delivery
Promotion & assessment
Long-term preservation/sustainability
A Framework of Guidance for Building Good Digital Collections,
3 ed., Dec 2007
A Framework of Guidance for Building Good Digital Collections,
3 ed., Dec 2007rd
A FRAMEWORK OF GUIDANCE FOR BUILDING GOOD DIGITAL
COLLECTIONS
A FRAMEWORK OF GUIDANCE FOR BUILDING GOOD DIGITAL
COLLECTIONS
Cont.Cont.
Cont.Cont.
Cont.Cont.
Thank you for your attention!
Questions?
Thank you for your attention!
Questions?
For more information, please feel free to contact me at:
For more information, please feel free to contact me at:
AppendicesAppendices
Cont.Cont.
Some Metadata Standards:Some Metadata Standards: