Plan & Organise work• Job planning refers to the sequencing of

operations so that the job proceeds in a logical and systematic order.

• A job plan is often carried out mentally by the tradesperson for a small job or for larger jobs may be documented in the form of flow charts or diagrams.

The basic requirements of a job plan are: 

O What is to be made - Plans & specifications, extra details such as

templates, or special hardware requirements?

O How it will be made - Type of construction, by hand or machine, or

a combination of both.

O When it is to be made - Date required for delivery or installation.

Larger jobs require careful organisation so as not to “choke” the factory with finished articles.

O Where it is to be made - Job may be constructed entirely in the factory, sub contracted or assembled on site.

A simple job plan should contain the following:

O Specification - A list of details (colour finish etc.) of all components of a single job.

O Plans - A set of detailed working drawings.

O Cutting List - A list of all components to be cut and machined.

O Construction details - Joining methods to be used.

O Sequence of operations - The steps and the order in which tasks will be carried out.

Why do we need to plan ahead? O Planning is a very important part of

successfully running a company, a project or private life.

O When we plan we consider all things concerned with a project so that we can select the best way of completing the project on time, within the budget and according to the required standard.

Without careful planning there will be waste of time, materials and money

Why do you need to Plan and Organise?

O Planning provides purpose and direction for action.

O It establishes all of the activities and sequences which must be carried out for a project, so that supervisors, managers and employees are aware of:

O what is to be done, O who is to do it, O where it is to be done, O when is it to be done, O why it is to be done and O how it is to be done.

Knowing what everyone should be doing and what materials and equipment should be used will contribute to smoother operations…………and since you know what you will be doing, you can take steps to ensure that all of the stuff you need such as tools, staff and materials are available and ready to go.

Why do you need to Plan and Organise? (cont.)

O Planning reduces uncertainty by helping us anticipate change and prepare for it.

O It eliminates duplication of effort and expense.

What happens if you don’t follow the plan?

O Your job will be that much more difficult.

O You may suffer the problem of unexpected things happening at the worst time.

O Those who plan can make things happen; those who do not have things happen to them.

O Time is wasted and errors could be made which cost $$$.

Do you need a plan for simple jobs?

O You should plan for everything you do - even the smallest jobs because there are still things which need to occur for the required outcome to be achieved.

O Sometimes planning is as simple as a few pre-determined thoughts in your head, and other times it can be quite extensive such as written documents detailing each precise step.

O Regardless of the size of the project, there needs to be some form of a plan, and the benefit of having written plans is that you can refer back to them so you do not forget something.

The Planning Process

O Decide what has to be done and when it has to be done by.

O Think about all the things that might stop you getting your job done.

O Think about all the ways that the job could be done. O Of all the ways of doing the job, select the way that

suits your situation best and looks like giving you the least problems.

O Make a drawing like a link chain showing the order of things that has to be done.

O Check to make sure that everything that has to be done is included in your plan.

O Start the plan. If things are not going right, you can make changes to the plan but the changes must be written down.

Benefits of Planning

O Major decisions are made in advance.O Your project deadlines will be met because you have

put together an order in which the tasks will be done. O The materials, equipment and information you may

need for the project are ordered and supplied in time to be used.

O The project will be smooth running and therefore materials, equipment and human resources will not be wasted waiting for things to happen.

O People will know: O what job they have to doO when the job has to be doneO how long the job should take themO what equipment and materials neededO the quality standard of the job