pjt tproject management andcoordinationand coordination ppt pr… · signed by amra on 06.04.2015...

Enhancing Synergies for disaster Prevention in the EurOpean Union

P j t tProject management and coordinationand coordination

G. Zuccaro, M.F.Leone, C.Martucci, AMRA and University of Naples, Italy

Final project meetinga p oject eet gEuropean CommissionBrussels, 19.10.2018

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 700342


Objectives of the Final Project MeetingMonitor the status of all project’s activities to better define future activities and to

validate the final documents developed by the consortium.

SPECIFIC OBJECTIVES:SPECIFIC OBJECTIVES:- To verify the state of the final deliverables- To discuss future improvements and follow-up of the projectp p p j- To discuss upcoming publications of the main results- To receive comments and suggestions from the Advisory Board

ESPREssO - Enhancing Synergies for disaster Prevention in the EurOpean UnionG. Zuccaro, M.F. Leone, C. Martucci, AMRA - University of Naples, Italy

Brussels 18.10.2018



Brussels 18.10.2018


PROJECT INFORMATIONSigned by AMRA on 06.04.2015Signed by the EC on 18.04.2015

Start date: 01 05 2016Start date: 01.05.2016Duration: 30 monthsEnd date: 31.10.2018

EC contribution: EUR 2,068,021.25All the Partners have signed the Annex IV – Form A (Accession of beneficiaries to the Grant Agreement)


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Brussels 18.10.2018


WP 1 STAKEHOLDERS ENGAGEMENT Feedback and exchange of knowledge

ESPREssO Work Packages (WPs) Expected outcomes

WP 1 STAKEHOLDERS ENGAGEMENT AND ANALYSIS

WP 2 SYNTHESIS OF EXISTING

Feedback and exchange of knowledge and experiences with stakeholders

Overview on available scientific and LEGAL, POLICY AND SCIENCE KNOWLEDGE BASE

legal documentations with respect to the 3 challenges

WP 3 DEVELOPMENT OF HAZARD SPECIFIC SCENARIOS FOR RMT

Hazard specific scenarios for serious gaming

WP 4 EVALUATION OF PROPOSED STRATEGIES

Possible solutions to overcome the thre challenges

WP 5 DISSEMINATION AND GUIDELINES Guidelines and vision paper


Brussels 18.10.2018

DEL. N. DEL. NAME WP N. LEADER DELIVERED4 1 The ADB in English 4 BRGM YES


4.1 The ADB in English 4 BRGM YES5.1 ESPREssO website 5 AMRA YES 5.2 ESPREssO Dissemination and communication strategy 5 UCPH, DKKV YES6.1 Kick off meeting report 6 AMRA YES1.1 Stakeholder Engagement plan - an overview of tools and activities 1 ETHZ YES2 1 Synthesis report of legal policy and science approaches within the frame of2.1 Synthesis report of legal, policy and science approaches within the frame of

disaster risk reduction and CCA 2 HUD YES3.1 Reference scenarios according to the project challenges 3 GFZ YES4.3 The ADB in French, German and Italian 4 BRGM YES4.4 Conclusion drawn from the analysis of indicators of Task 4.4 at the preparatory

phase of the project 4 BRGM YES

4.6 A web service based on the ADB to ensure a full access to the project members and stakeholders integrated within the project website 4 AMRA YES

5.3 Report on Stakeholder Dissemination Requirements 5 DKKV YES6.2 First Annual meeting and advisory board report 6 AMRA YES2.2 Results of the analysis of National level reports concerning the three challenges 2 HUD YES5.6 Report on societal impact and consistency with EU policies accompanying the Interim Report 5 AMRA YES3.2 Report on existing methodologies for scenario development and stakeholders knowledge

elicitation 3 GFZ YES4.2 Final version of the ADB 4 BRGM YES4.5 Conclusion drawn from the analysis of indicators of Task 4.4 at the analysis phase of the

project 4 BRGM YES6.3 Second Annual meeting and advisory board report 6 AMRA YES4.7 Proposal of solutions to overcome the three ESPREssO challenges 4 UCPH YES3.3 Scenario design toolbox 3 GFZ YES

1.2 Stakeholder Engagement process - understanding stakeholders needs, perspectives and opinions, and identifying the priorities of stakeholders for innovation 1 ETHZ YES

5.4 ESPREssO Guidelines 5 UCPH, AMRA, DKKV TO BE UPLOADED

5.5 ESPREssO Vision Paper 5 AMRA TO BE UPLOADED

5.7 Report on societal impact and consistency with EU policies accompanying the Final Report 5 AMRA DUE 31.10.2018

6 4 Fi l P j R d Ad i B d R 6 AMRA IN PROGRESS


Brussels 18.10.2018

6.4 Final Project Report and Advisory Board Report 6 AMRA IN PROGRESS


INTERNAL REPORTS

• Reporting period 1 (D6.1): 1 May 2016 – 30 June 2016 (0-2 month)• Reporting period 2 (D6.2):1 July 2016 – 30 June 2017 (3-14 month)• Reporting period 3 (D6.3):1 J l 2017 31 M 2018 (15 25 th)1 July 2017 – 31 May 2018 (15-25 month)• Reporting period 4 (D6.4):1 June 2018 – 31 October 2018 (26-30 month)

IN PROGRESS31.10.2018

1 June 2018 – 31 October 2018 (26-30 month)


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INTERNAL REPORTS

A report template has been sent to all the partners.Th d d li t i h t ib ti i th 25th f O t bThe dead line to receive each contribution is the 25th of October

• Reporting period 4 (D6.4):1 June 2018 – 31 October 2018 (26-30 month)

IN PROGRESS31.10.2018

1 June 2018 – 31 October 2018 (26-30 month)


Brussels 18.10.2018


REPORT FOR THE EUROPEAN COMMISSION

• Reporting period 1: 1 May 2016 – 31 October 2017 (1-18 month)

• Reporting period 2:1 November 2017 – 31 October 2017 (19-30 month)


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REPORT FOR THE EUROPEAN COMMISSION

• Reporting period 2:1 November 2017 – 31 October 2017 (19-30 month)

The second period report must include:

- a ‘periodic technical report’ containing: (i) an explanation of the work carried out by the beneficiaries; (ii) an overview of the progress towards the objectives of theaction including milestones and deliverables identified in Annex 1action, including milestones and deliverables identified in Annex 1. The report must include explanations justifying the differencesbetween work expected to be carried out in accordance with Annex1 and that actually carried out.

- an ‘individual financial statement’ from each beneficiary


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In addition to the periodic report for the last reporting period,

REPORT FOR THE EUROPEAN COMMISSION: FINAL REPORTp p p g p ,

the coordinator must submit the final report

The final report must include : 1) ‘fi l t h i l t’ ith f bli ti t i i1) a ‘final technical report’ with a summary for publication containing:

(i) an overview of the results and their exploitation and dissemination; (ii) the conclusions on the action, and (iii) the socio economic impact of the action;(iii) the socio - economic impact of the action;

2) a final financial report: (i) ’final summary financial statement’ including the request for(i) final summary financial statement including the request for payment of the balance and (ii) a ‘certificate on the financial statements’ for each beneficiary if it requests a total contribution of EUR 325000 or more asit requests a total contribution of EUR 325000 or more, as reimbursement of actual costs and unit costs calculated on the basis of its usual cost accounting practices.


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Thank you for you attention!


Brussels 18.10.2018


WP6 P j t tWP6 – Project management and coordinationand coordination

G. Zuccaro, M.F. Leone, C.Martucci, AMRA and University of Naples, Italy

Final project meetinga p oject eet gEuropean CommissionBrussels, 19.10.2018

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 700342



Brussels 18.10.2018


AMRA provided the administrative, financial and management tools for the project. According to the DoA:

o Coordination and monitoring of the work of the research teamso A clear and swift communication between the Project and the EC officerso An effective and wide circulation of the project information among theo An effective and wide circulation of the project information among the

participantso Planning and attendance of Coordination Teleconferenceso Facilitating the respect of scheduled dateso Facilitating the respect of scheduled dateso A proper and coordinated financial managemento Managing issues related to the activities and the financial managemento Managing disagreements and problems during the projecto Managing disagreements and problems during the projecto A proper preparation of the reports (technical, financial, etc.).


Brussels 18.10.2018


Further activities carried out by AMRA in support of ESPREssO WPs:

Participation at several meetings and conferences (WP5)o Participation at several meetings and conferences (WP5)o Stakeholders mapping and invitation (WP1, with ETHZ and DKKV)o Contribution to the stakeholders’ engagement process (WP1)o Organisation of the ESPREssO SFs and TTs (WP1 with ETHZ and DKKV)o Organisation of the ESPREssO SFs and TTs (WP1, with ETHZ and DKKV)o Discussion and contribution to the scenarios’ selection for RAMSETE

(WP3, with GFZ, ETHZ and DKKV)o Summary documents following SHs and TTs for internal use to debrief ono Summary documents following SHs and TTs, for internal use to debrief on

the main content of discussions and debate from gaps/needs and possible solution after the games (WP3-WP5).

o Reviewing of the deliverables before submission (all WPs)o Reviewing of the deliverables before submission (all WPs) o Update of the project website (WP5)o Contribution to newsletters, flyers and other dissemination activates (WP5,

with DKKV))


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F th ti iti i d t b AMRA i t f ESPRE O WP


Further activities carried out by AMRA in support of ESPREssO WPs:

GUIDELINES AND VISION PAPER TIMELINE (WP5)GUIDELINES AND VISION PAPER TIMELINE (WP5)

o early may 2018: Editorial meeting 2 (AMRA, BRGM, UCPH)o 20.05.2018: first content’s draft (ALL)o 30.05.2018: release of first draft (AMRA, BRGM, UCPH)o from 01.06.2018 to 24.06.2018: first review round (ALL + Advisory Board)o 30.06.2018: release of second draft (AMRA, BRGM, UCPH)o from 01 07 2018 to 01 09 2018: second review round (SF and TTo from 01.07.2018 to 01.09.2018: second review round (SF and TT

participants, + selected reviewers from CoU, JRC-DRMKC, FP7 projects, UNISDR S&T Platform)

o 17 09 2018: final review and editing (ALL PARTNERS)o 17.09.2018: final review and editing (ALL PARTNERS)o 18.10.2018: presentation at the second SH Forum and Final meetingo 31.10.2018: upload on Espresso web site


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p p


EVENTS ATTENDED:

o Paris, France, July, 6-7 – UCCRN (Urban Climate Change Research N t k)Network)

o EU Hub, Meeting and Workshop in Pariso Agadir, Morocco, 11-13 September 2017, Climate Chance World

SummitSummito 26 September 2017, Webinar with CLARA project - Market intelligence

and experience o Brussels Belgium 24 October 2017 PLACARD Joining forces:o Brussels, Belgium, 24 October 2017, PLACARD - Joining forces:

CCA&DRR Workshopo Ispra, Italy, 14-16 December 2017, JRC 2nd International Workshop

on Modelling of Physical Economic and Social Systems for Resilienceon Modelling of Physical, Economic and Social Systems for Resilience Assessment

o Bologna, Italy, 29-30 January 2018, Climate Services for Disaster Risk Reduction WorkshopReduction Workshop

o Aix en Provence, France, 16-17 January 2018, Gaps Assessment Workshop Objectives & Agenda


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EVENTS SCHEDULED:

o Rome, November, 2018 - EFDRR (European Forum for Disaster Risk R d ti P i )Reduction, Paris)

- exhibit 1 roll-up of standard dimensions 80x200 cm;- display flyers and brochures on a self-supporting floor stand for A4 formats;floor stand for A4 formats;- disseminate ESPREssO Vision Paper and Guidelines


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DELIVERABLES DUE:

DEL. N. DEL. NAME WP. N LEADER DELIVERED

6.1 Kick off meeting report 6 AMRA YES6.2 First Annual meeting and advisory board report 6 AMRA YES6.3 Second Annual meeting and advisory board report 6 AMRA YES6 4 Final Project Report and Advisory Board Report 6 AMRA DUE 31 10 20186.4 Final Project Report and Advisory Board Report 6 AMRA DUE 31.10.2018

DEL. N. DEL. NAME WP. N LEADER DELIVERED

4.6A web service based on the ADB to ensure a full access to the project members and stakeholdersintegrated within the project website

4 AMRA YES

5.1 ESPREssO website 5 AMRA YES

5.4 ESPREssO Guidelines 5 AMRA/UCPH/DKKV IN PROGRESS

5.5 ESPREssO Vision Paper 5 AMRA IN PROGRESS

5 6 Report on societal impact and consistency with EU 5 AMRA YES5.6 policies accompanying the Interim Report 5 AMRA YES

5.7 Report on societal impact and consistency with EU policies accompanying the Final Report 5 AMRA DUE 31.10.2018


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Espresso BudgetEnhancing Synergies for disaster Prevention in the EurOpean Union

p g


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Prefinancing distributiong


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Interim payment distributionp y

PARTNER

1 AMRA € 105 687 50 1. AMRA € 105.687,50

2. GFZ € 83.875,00

3 BRGM € 92 657 19 3. BRGM € 92.657,19

4. DKKV € 83.130,00

5. ETH € -

6.HUD € 78.000,00

7.KU € 73.655,63

TOTAL € 517.005,32


Brussels 18.10.2018


Thank you for you attention!


Brussels 18.10.2018

pjt tproject management andcoordinationand coordination ppt pr… · signed by amra on 06.04.2015...

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