Physiotherapy Clinical System

A PROJECT REPORT

Submitted by

Gelani Vishal R. (080330131009)

Gondaliya Sagar P. (080330131011)

Kachhadiya Rahul B. (080330131015)

In fulfillment for the award of the degree

Of

BECHLOR OF ENGINEERING

in

Computer Science & Engineering Department

Mahatma Gandhi Institute of Technical Education and Research Center

Navsari

Gujarat Technological University, Ahmedabad

December, 2011

CHAPTER-1

INTRODUCTION

“Introduction, a short demo produced for promotion or to meet Competition requirements.”

1.1 PROJECT PROFILE

Project Title: Physiotherapy Clinical System

Project objective: Physiotherapy Clinical System is a manage patient data and Complete Reference for doctor exclusively designed for legal aspects of a clinic. It also manages medical, administrative, financial data. It manages all aspects of billing system operations quickly and accurately. The below is the partial listing of the features available for doctor.

Organization: Sakariya physiotherapy clinic.4th floor, Doctor house, Hirabag, Varachha Road, Surat

Email: dr.sakariya@yahoo.co.in

Platform(OS): Windows XP Service Pack 2 & onwards

Back-end: SQL Server

Front-end: VB.NET

Project Guidance(External): Dr. Bhupat Sakariya

Submitted By : Mr. Rahul KachhadiyaMr. Vishal GelaniMr. Sagar Gondaliya

Submitted To : Computer Science Engineering Department, MGITER, Navsari

Duration : 1 Year

1.2 PURPOSE

Primary purpose of the system is to simplify the task of the system users. There is lots of deficiency involved in current manual system. This software makes it possible to overcome most of the deficiency by replacing most of the manual task by atomizing the system.

My main objective is to develop this software to replace some manual working functionality of current system by atomized and computerized system.

This clinical system is designed to overcome the drawback of exiting manual system. This system is designed to maintain patient data, scheduling of patient appointment, provide complete reference to the doctor, manage charges of patient and staff details.

The system uses Vb.NET as a front-end and SQL Server for in back-end.

This system maintains patient appointment, patient data and staff details in the clinic. As well as maintains all records for doctors. You have to give the username and password to enter in the system for security purpose. Once you entered in the system, you are allowed edit the patient entries in the application, add a new entries of the patient, generate the report of patient recovery in particular disease, and so on. This system contains all the information of the clinic, like information of patient, disease, equipment, appointment etc.

To guide system design I will go with sectional approach. There can be many sections in which I can reach the target to be achieved.

Data master section Report section Alert section

To fulfill the objectives and requirement of the clinic this section can be modify.

In data master section one can handled the data of the patients, appointment of patients, information about equipment in the clinic, information about disease, data of staff and many various things can be in this section.

In report section one can get the patient disease recovery reports, treatment reports, analysis of patient disease reports.

In the alert section we can get the alerts of the remaining appointment today and doctor have time to observe the patient etc.

Security point of view the passwords are given to the users of the system. The system contains different passwords for different users. I will fix it for only for one or more computer in clinic with the synchronization, and no one else can access outside that clinic network. And it is beneficial to physiotherapy clinic also.

1.3 TECHNOLOGY AND LITERATURE REVIEW

Currently all the system is working manually. They maintain the record of the patients data of

the clinic, disease information, appointment scheduling, staff details, equipment information

etc. in many different departments. All this things are done manually by man power and

intelligence in the clinic.

The current system is fully managed by manual working. There are many major departments

are involved which are taken in to consideration in the clinic.

The manual work contains many problems, which makes the user frustrated. Here if the

doctors ask for remaining patient appointment in week or month then all the patient

appointment data which is managed by manually are tracked by the receptionist etc. the

biggest problem of manually system is modification. There are many such entries, which the

users have to re-write and carry out the required calculations.

This is very cumbersome job to calculate and again there are chances of incorrect results.

This is how manual system works here currently. They think that because of these tedious

processes they are unable to spend enough time with their works.

1.1 STUDY OF THE CURRENT SYSTEM

Currently most of the physiotherapy clinic works manually. So it consume more time and

manpower to perform or complete a task of job. In existing system all the records of the all

the departments are manually entered in the book of account or the book.

In existing system at the end of the day all the records are entered into the books of account

and during the day they note the records in the register. There are many problems in the

manual system so to remove the problem and to speed up the operation of the system the

clinic’s needs the computerized system.

Currently all works of the physiotherapy clinical system is done manually, so it is difficult to

maintain patient’s information and decision making based on that information. It is time

consuming and difficult, so clinic needs system which can generate reports based on patient’s

disease and can manage patient’s information and keep data in centralize database.

At first, according to its existing system we gather information regarding our project. So for

getting the complete knowledge about the system we made the detailed study of the existing

system to meet their expected requirement.

1.4 PROPOSED NEW SYSTEM

The field of software of software development is a very immature field. Technique of

project management in the field of software development is embryonic at best and the well-

planned of software projects suffer from massive cost and time overruns.

This system is aimed to provide right information at the right time to middle management to

assist them making decision at the right time.

System is always management oriented and keeps in view every level of

management and gets the desired information.

Integrated- refers to different component are actually tied up together. Example;

different departments of clinic linked together.

Useful for planning – as every clinic makes long-term and short-term plans with the

help of information like patient disease, general information about its physical

condition.

Effective system helps the administration to know derivations of actual performance

from pre-set

It is important for increasing efficiency.

System provides update results of various departments to doctor.

System is highly computerized so it provides accurate results.

System adds to the intelligence, alertness, awareness of administration by providing

them information in the form of progress and review reports of an outgoing activity.

Helps administration in decision making.

The proposed system overcomes the disadvantages and limitations of the exiting system.

The objectives of proposed system are as follow:-

Totally menu driven, user friendly and easy to understand.

Easy report generation according to the requirements of company.

All the necessary help is provided to user.

Password is given to system for security point of view.

Maintain all necessary billing information.

Reduce the paperwork within a clinic.

Good interaction between the various departments of the clinic.

.

The overall purpose of system is to provide profitability and related to the administration and

Staffs understand the basic idea of plan in future direction.

1.5 SCOPE

The main scope behind this project is to provide the administration of clinic to store an

interactive application, which would increase their efficiency to work at the optimization

level and decrease in human effort needed behind the work they want do.

The main objective of This “ Physiotherapy Clinical System ” is system is to give an all data

related clinical system that`s keeps all the record of the patient information about all types of

pain like lag bones, hand bones, solder point and so on.

This application greatly speeds up and simplifies the task of the administration who is

involved. Whenever the problem will accord at that time this system software are maintain

the improve the resistance as well as the all clinical management system are working

independently.

CHAPTER – 2

PROJECT MANAGEMENT

“Project management is the discipline of planning, organizing, and managing

resources to bring about the successful completion of the specific project……..”

2.1 Project Development Approach

A project needs to be developed with the help of some software model which makes the

project good, reliable, reduces the cost of the project, make it user friendly. In my project I

will use the iterative model which combines the benefits of the protyping and the waterfall

model.

Introduction:

Iterative and incremental development is at the heart of cyclic software development process

developed in response to the weaknesses of the waterfall model. It starts with an initial

planning and ends with development the cyclic interactions between.

Steps of Model:

A common mistake is to consider “iterative” and “incremental” as synonyms, which they are

not. In software/systems development, however, they typically go hand in hand.

The basic idea is to developed a system through repeated cycles (iterative) and in smaller

portions at a time (incremental), allowing the developed to take advantage of what was

learned during the development of earlier portions or versions of the system. Learning comes

from both the development and use of the system, where possible key steps in the process

start with simple implementation of subset of the software requirements and iteratively

enhance the evolving versions until the full system is implemented. At each iteration, design

modification is made and new function capabilities are added.

The procedure itself consists of the initialization step, the iteration step, and the project

control list. The initialization step creates a base version of the system. The goal for this

initial implementation is to create a product to which the user can react. It should offer a

sampling of the key aspects of the problem and provide a solution that is sample enough to

understand and implement easily. To guide the iteration process, a project control list is

created that contain a record of all tasks that need to be performed. It includes such items as

new features to be implemented and areas of redesign of the existing solution. The control list

is constantly being revised as a result of the analysis phase.

The iteration involves the redesign and implementation of a task from project control list, and

the analysis of the current version of the system. The goal for the design and implementation

of any iteration is to be simple, straightforward, and modular, supporting redesign at that

stage or a task added to the project control list. The level of design detail is not dictated by

the interactive approach. In light-weight iterative project the code may represent the major

sources of documentation of the system; however, in mission-critical iterative project formal

software Design Document may be used. The analysis of iteration is based upon user

feedback, and the program analysis facilities available. It involves analysis of the structure,

modularity, usability, reliability, efficiency, & achievement of goals. The project control list

is modified in light of the analysis results.

How it works?

Incremental development slices the system functionality into incremental (portion). In each

incremental, a slice of functionality is delivered through cross-discipline work, form the

requirements to the development. The unified process groups increments/iterations into

phases: inception, elaboration, construction, and transition.

Inception identifies project scope, risks, and requirements (functional and non-

functional) at a high level but in enough detail that work can be estimated.

Elaboration delivers a working architecture th-incomlete

Implementation and Developing In my project

In my project, I have followed this model strategy which helps us to prepare a better final

product. As mentioned in the above discussion, I kept the project control task which was

prepared on the base of requirement and derived design of the system.

One effective use of this type of model is for product development, in which the developers

(I) themselves provide the specifications and therefore have a lot of control on what

specifications go in the system and what say out. In fact, most products undergo this type of

development process.

Firstly I have to plan my project on the basis of this model.

Then I have to collect the information about what the user want. What are the

requirements that I have to achieve?

Then I have to analyses the requirements and make a typical design of the project.

Then I have to implement my project.

If the task is completes then we have to deploy it and if not we should test and

evaluate it and then again analyze and implements.

After Successful completion of the design task I started coding for this project.

During the coding phase I had worked on module bases.

Advantage of this approach:

An advantage of this approach is that it can result in better testing because testing

each increment is likely to be easier then testing entire system as in waterfall model.

Furthermore, as in prototyping, the increments provide feedback to the client that is

useful for determining the final requirement of the system.

2.2 FEASIBILTY STUDY

A feasibility study is an evaluation of a proposal designed to determine the difficulty in

carrying out a designated task. Generally, a feasibility study precedes technical development

and project implementation. In other words, a feasibility study is an evaluation or analysis of

the potential impact of the potential impact of a proposed project.

2.2.1Technology and system feasibility

The assessment is based on an outline design of system requirements in term of input,

process, output, fields, programs, and procedures. This can be quantified in terms of volumes

of data, trends, frequency of updating, etc. in order to estimate whether the new system will

perform ad equality or not. Technological feasibility is carried out to determine whether the

company has the capability has the capability, in term of software, hardware, personal and

expertise, to handle the completion of the project.

The proposed system will be developed using the JAVA and this is technical feasibility

Technical Requirement How Accomplished

Front End VB.NET

Back End SQL Server

Local Host Required

Documentation Tools Microsoft Office 2010

Table:2.1 Technical Feasibility

2.2.2 Economic feasibility

Economic analysis is the most frequently used method for evaluating the effectiveness of a

new system. More commonly known as cost/benefits analysis, the procedure is to determine

the benefits and savings that are expected from a candidate system and compare them with

costs. If benefits outweigh costs, then the decision is made to design and implementation the

system. An entrepreneur must accurately weight the cost versus benefits before taking an

action.

Cost-based study: it is important to identify cost and benefits factors, which can be

categorized as follows: (1) Development costs; and (2) operating cost. This is an analysis of

the cost to be incurred in the system and the benefits derivable out of the system.

Time-based study: This is an analysis of the time required to achieve a return on

investments. The future value of a project is also a factor.

2.2.3 Legal feasibility

Determines whether the proposed system conflicts with legal requirements, e.g. a data

processing system must comply with the local Data protection Acts.

2.2.4 Operational feasibility

Operational feasibility is a measure of how well a proposed system solves the problems, and

takes advantage of the opportunities identified during scope definition and how it satisfies the

requirements identified in the requirements analysis phase of system development.

2.2.5 Schedule feasibility

A project will fail if takes too long to be completed before it is useful. Typically this means

estimating how long the system will take to developed, and if it can be completed in a given

time period using some methods like payback period. Schedule feasibility is a measure of

how reasonable the project timetable is given our technical expertise, are the project

deadlines reasonable? Some projects are initiated with specific deadlines. You need to

determine whether the deadline is mandatory or desirable.

2.2.6 Other feasibility factors

2.2.6.1 Market and real estate feasibility

Market Feasibility study typically involves testing geographic location for a real estate

development project, and usually involves parcels of real estate land. Developer often

conducts market studies to determine the best location within a jurisdiction, and to test

alternative land uses for given parcels. Jurisdiction often require developers to complete

feasibility studies before they will approve a permit application for retail, commercial,

industrial, manufacturing, housing, office or mixed-use project. Market feasibility takes into

account the importance of the business in selected area.

2.2.6.2 Resource feasibility

This involves question such as how much time is available to build the new system, when it

can be built, whether it interfaces with normal business operations, type and amount of

resources required, dependencies.

2.2.6.3 Cultural feasibility

In this stage, the project alternatives are evaluated for their impact on the local and general

culture. For example, environmental factors need to be considered and these factors are to be

well known. Further an clinical system own culture can clash with result of the project.

2.3 Project Planning

This selection contains the software requirement to a level of detail

sufficient to designers to design the system, and testers to test that system.

In our project there is team of three members.

Gelani Vishal R.

Gondaliya Sagar P.

Kachhadiya Rahul B.

Our team is guided by Prof.Diya N. Vadhwani

2.3.1 Roles and Responsibility

Work Task Module Performed By

Analysis Master Module, Transaction

Modules, Report Module

Gelani Vishal,

Gondaliya Sagar,

Kachhadiya Rahul.

Design Master Module, Transaction

Modules, Report Module

Gelani Vishal,

Gondaliya Sagar,

Kachhadiya Rahul.

Coding

Testing

Documentation Master Module, Transaction

Modules, Report Module

Gelani Vishal,

Gondaliya Sagar,

Kachhadiya Rahul.

Table 2.2 Roles and responsibility

2.3.2 Schedule Representation

Table-1 Detail project Table for Requirement Specification

SR.NO. TASK.

PLANNED

START

DATE.

PLANNED

END

DATE.

ACTUAL

START

DATE.

ACTUAL

END

DATE.

1 Problem

Reorganization

2 Self-Review

3 Specification

4 Review

Table:2.3 Requirement Specification

Table-2 Detail Project Table for Design

SR.NO. TASK.

PLANNED

START

DATE.

PLANNED

END

DATE.

ACTUAL

START

DATE.

ACTUAL

END

DATE.

1 Data Dictionary

2 Dataflow

Diagram

Table:2.4 Design

Table-3 Detail Project Table for Documentation

SR.NO. TASK.

PLANNED

START

DATE.

PLANNED

END

DATE.

ACTUAL

START

DATE.

ACTUAL

END

DATE.

1 Documentatio

n

CHAPTER-3

SOFTWARE REQUIREMENT

SPECIFICATION

“This specification is to assist the management in evolving right strategic in

implementation of a proper system for an activity. A through study and gap

analysis with best of practice ensures the right design of system.”

3.1 INTRODUCTION

3.1.1 PURPOSE

Currently most of the clinic works manually. So it consume more time and labor to perform

or complete a task of system. In existing system all the records are manually entered by

administration.

So the main purpose of the system is to eliminate the tedious and lengthy work, and make it

more accurate and easy for the user’s.

3.1.2 Scope

This software has a wider scope in the physiotherapy clinic. As there are no of Hospital’s

And in which physiotherapy department requires a system to maintain all the information

of the patient and efficient to store that data.

This application greatly speeds up and simplifies the task of the administration who is

involved. Whenever the problem will accord at that time this system software are maintain

the improve the resistance as well as the all clinical management system are working

independently.

.

3.2 OVERALL DESCRIPTION

3.2.1 PRODUCT PERSPECTIVE

This software is specially developed for the physiotherapy clinic like record of patient,

patient scheduling, patient assessment, patient information, and exercise schedule, staff

detail.

So we can say that this system is a part of the whole inventory management system. It is very

helpful to clinic to reduce their work and make the work accurate and effective.

3.2.2 PRODUCT FUNCTION

This physiotherapy clinical system is designed to overcome drawback of exiting manual

system. This system is designed to maintain record of patient, patient scheduling, patient

assessment, and patient information, and exercise schedule, staff detail so on.

You have to give the User Id and Password to enter in the system for security purpose. Once

you entered in the system. You are allowed to be for retrieving patient information and

billing (charges information) from the database. This system contain all necessary

information of physiotherapist.

3.2.3 USER CHARACTERISTICS

There are a number of users with different permission and authority. Each and every users of

this system before using it must know what he is allow to do, What are the task they can

perform in the system, what are the restriction for them etc.

Each user have the basic knowledge of Application system and also basic things about

computing. For the special user like Doctor’s, they should have knowledge of the system’s

tools for monitoring the store’s progress and other user’s activities.

3.3 SPECIFIC REQUIREMENTS

3.3.1 EXTERNAL REQUIREMENTS

3.3.1.1 USER INTERFACE REQUIREMENTS

For user interface system requires a display device like, CRT monitor, LCD monitor, LED

monitor, etc. the screen format of the system may be any resolution between 800*600 and

1200*800.

For report layout the system requires a printing device like,. ink jet printer, laser jet printer,

etc. it also requires different formats of pages for different reporting, like purchase it may be

of size A4, for planning it may be of size A2, etc.

3.3.1.2 SOFTWARE INTERFACE REQUIREMENT

This system can be run on the operating System of windows. So there must be a operating

system like Windows XP, Windows XP, Windows Vista, Windows 7, etc.

The system requires different front end tool as VB.NET and Back end tool as SQL sever

database. It requires the Microsoft office 2010 as documentation tool.

3.3.1.3 HARDWARE INTERFACE REQUIREMENTS .

Screen resolution of at least 800*600 required for complete viewing of screen. Higher

resolution will not be a problem.

Any pointing device.(mouse)

Memory constraints-256MB RAM>

Hard Disk 40GB.

3.5. DATA DICTIONARY

Table Name: User_login

Column Name Data Type Constraint

user_name varchar(50) Primary key

Pass varchar(50)

Table-3.1 user_login

Table Name: Patient_detail

Column Name Data Type Constraint

p_id numeric(15) primary key

p_name varchar(50)

p_age numeric(5)

p_sex char(10)

p_address varchar(50)

Table Name: Patient_Record

Column Name Data Type Constraint

p-id numeric(15)

p-name varchar(50)

CHAPTER-4

SYSTEM ANALYSIS MODELING

“The purpose of the systems analysis and design stage is to architect and design a technical

solution which is able to meet all the requirements of the customer, as defined in the business

requirement document…”