Physical Facilities Inventory

2010

COBOL PFI History 1981 First IBM PC introduced 1985 +/- COBOL PFI initiated

Ronald Reagan was President Coke introduces New Coke Microsoft releases Windows 1.0

2009 Last full run of COBOL PFI

New PFI Timeline 9/09 RFP Authorized by SBC

SBC 166/000-01-2005B

5/10 RFP Issued 7/10 Consultant Approved 12/10 System installed – testing 2/11 Statewide training 5/11 Campus Data updated

The PFI Team Alan Gosart TBR Anne Maples Vaught MTSU Jane McGuire VSCC Lilly Hsu TBR Ruthie Bassford UoM Ted Washington NaSCC

Why are we doing this

Campuses get $ per E&G SF More Students – Same SF Campus needs Data Central Office needs Data THEC needs Data

A Square Foot is a Resource just like a Dollar and we have a whole

room full of people watching over our Dollar, but we don’t have anyone watching over our Square Foot.

Otis L. Floyd, Chancellor 1991 +/-

Current Structure of Database

Building

Room

New Structure of Database

InstitutionCampusBuildingFloorRoom

Institution Name / Acronym THEC No. SBC No. Sort Order Address PFI Coordinator FTE / HC Data

Building Names & ID Off-Camp Code Functions 911 Address Use Code Ownership Stations

Const Date Occ Date Gross SF Net SF Renovation % In Service Notes

Floor Organizational tool No Data entry Subtotals and Totals Links to AutoCAD

Room Room No. Room Name Use Code Room Sub-Use Stations Furnishings Technology

Taxonomy Program Dept / Division Net SF (2) Research Revenue Notes

Data What do we know Is it accurate What do we do with the info How can that help

Campuses are reimbursed by SF Space is required for operation

Median Average Weighted No. Gross SF Net SF Eff.

APSU 50.0 38.7 35.2 37 1,408,111 836,201 59.4%

ETSU 46.0 48.0 44.6 86 3,071,963 1,934,796 63.0%

MTSU 42.0 37.6 36.4 107 3,003,366 1,888,750 62.9%

TSU 29.0 36.1 40.8 68 1,966,735 1,245,302 63.3%

TTU 38.0 42.1 45.0 80 2,030,868 1,440,450 70.9%

UM 48.0 49.8 42.1 123 4,436,245 2,666,830 60.1%

Univ 42.0 43.8 41.1 500 15,917,288.0 10,012,329 62.9%

Median Average Weighted No. Gross SF Net SF Eff.

ChSCC 33.0 30.3 30.3 17 710,605 478,346 67.3%

ClSCC 38.0 36.5 41.0 15 336,231 213,932 63.6%

CoSCC 35.0 28.7 35.0 23 359,221 251,670 70.1%

DSCC 36.0 29.9 28.1 17 277,746 187,077 67.4%

JSCC 44.0 36.7 36.9 12 358,773 245,491 68.4%

MSCC 23.0 26.0 26.4 17 343,176 247,368 72.1%

NaSCC 10.0 20.1 23.9 17 414,254 295,828 71.4%

NeSCC 23.0 24.0 19.5 22 357,563 177,036 49.5%

PSCC 19.5 24.7 28.5 22 600,002 389,073 64.8%

RSCC 24.5 27.7 22.4 32 682,224 517,534 75.9%

STCC 34.5 30.4 28.4 40 1,093,931 702,070 64.2%

VSCC 31.0 29.5 30.5 18 406,651 268,454 66.0%

WSCC 17.0 22.3 30.2 37 836,540 605,063 72.3%

Coll 29.0 27.6 28.9 289 6,776,917 4,578,942 67.6%

Question What College campus(es) have

the most: E&G SF per FTE

Are there Data Anomalies

College E&G Square Feet / FTE

40

60

80

100

120

140

160

180

ChSCC ClSCC CoSCC DSCC JSCC MSCC NaSCC NeSCC PSCC RSCC STCC VSCC WSCC Median Average

Question What University campus has

the most: Lab Space per FTE:

Why

University Formula SF / FTE

-

5.00

10.00

15.00

20.00

25.00

30.00

35.00

APSU ETSU MTSU TSU TTU UOM Median Average

CLASSRM

CLASSLAB

INSTR. OFF

ADMIN. Off

LIBRARY

P.E.

STUD SER

PHYS PL

Question What percent of GROSS space on a

University Campus is Classroom

University Space Allocation Net VS Gross

14.0%Residence

0.7% Athletics

4.5% Student Services

1.0% Special Admin

3.2% Special Academic

1.3% Assembly

0.1% AV Services2.3% Research

1.2% Phy Plant4.8% Student Servies

3.6% PE

3.6% Library

4.1%Admin Offi ce

4.5%Instructional

Offi ce

1.2%Independant Lab

5.5% Classlab

4.2% Classroom

Question What percent of NET space on a

College campus is Classrooms

Community College Net vs Net

Resident0%

3% Independant Oper1% Athletics

2% Spec Student Serv

3% Special Admin

8% Spec Academic

6% Assembly

1% AV Serv

0% Research

4% Plant

6% Student Services

4% PE

8% Library

9% Admin Offi ces

9% Instructional Offi ce

1% Independant Lab

20% Classlab

17% Classroom

What do we need for the Data Need a tool to manage data

Archibus is new database Need a guide for objectives

FICM 2006 Manual Need a place to store data

TBR Virtual Server Need accurate data

Up to Each Campus

Building Number Review your Building Numbers

Are they logical numbers Does it reflect current organization Don’t need to pad numbers Don’t need Other ID in No.

Now is a time to reconsider No’s

Room Number Review your Room Numbers

Are they numbers Are they logical numbers Are they used elsewhere Don’t need to pad numbers Don’t need Other ID in No.

Now is a time to reconsider No’s

Floor Plans link to Database Floor Plans can be linked

AutoCAD is the program “P” line will calculate SF Simple “Double Line” Drawing Various Options

Start the Thought & Planning Now

Your Assignment

http://ofd.tbr.edu/ Click on PFI Review PFI Instructions – draft Review PFI Codes – draft Review 2006 FICM Manual

Let us know your comments and concerns and questions

Next Session Rick Martin OnLine FM

Archibus