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PHONICS SCREENING CHECK 2017 SIMS Assessment Wizard

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Page 1: PHONICS SCREENING CHECK 2017 - Staffordshire · SCREENING CHECK 2017 SIMS Assessment Wizard. Phonics Data Collection 2017 MIS Team ... Highlight the file Year 2 Phonics Screening

PHONICS

SCREENING CHECK

2017

SIMS Assessment Wizard

Page 2: PHONICS SCREENING CHECK 2017 - Staffordshire · SCREENING CHECK 2017 SIMS Assessment Wizard. Phonics Data Collection 2017 MIS Team ... Highlight the file Year 2 Phonics Screening
Page 3: PHONICS SCREENING CHECK 2017 - Staffordshire · SCREENING CHECK 2017 SIMS Assessment Wizard. Phonics Data Collection 2017 MIS Team ... Highlight the file Year 2 Phonics Screening

Phonics Data Collection 2017 MIS Team | May 2017 | Version 1.0

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Phonics Screening Year 1 & 2

Contents Stage 1 Checking the Wizards are Available ................................................................................ 2

Stage 2 Creating User-Defined Groups ........................................................................................ 4

Stage 3 Recording Phonics Screening for Year 1 Pupils .............................................................. 8

Stage 4 Creating the Phonics Screening Y1 Data File ............................................................... 11

Stage 5 Recording Phonics Screening for Year 2 Pupils ............................................................ 12

Stage 6 Creating the Phonics Screening Y2 Data File ............................................................... 15

Stage 7 Uploading the Phonics Y1 & Y2 Files to Entrust Secure File Transfer .......................... 16

Stage 8 Producing Reports to Parents ....................................................................................... 18

PLEASE NOTE: You will need to ensure that you have at least SIMS .net version 7.174 before the wizard will be available.

IMPORTANT The Phonics returns should be submitted to the LA by:- Friday 23rd June 2017 This year the data must be returned before the threshold score is known.

Copyright © 2017 Entrust/Link2ICT. All rights reserved. Any unauthorised reproduction, distribution or use will constitute an

infringement of copyright.

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Stage 1 Checking the Wizards are Available 1. Login to SIMS. 2. Select Tools | Performance | Assessment | Wizard Manager.

3. The list of wizards will appear. If the wizards Year 1 Phonics Screening Wizard 2017 and

Year 2 Phonics Screening Wizard 2017 are displayed in the list then move to Stage 2 Creating User-Defined Groups. If the wizard is not in the list then continue with the notes below which will guide you through importing the wizards.

4. Select Routines | Data In | Assessment | Import.

5. Click on the browse button and navigate to the folder C:\Program Files\SIMS\SIMS

.net\AMPA\England Primary (and Middle Deemed Primary)\Assessment Manager. NOTE: - At school it may read Program Files (x86) instead of Program Files. Some schools may not have access to the C Drive to be able to find the files, if this is the case then please raise a support call for your technical support team.

6. Highlight the file Year 1 Phonics Screening Wizard 2017.xml and click on Open.

7. Click Finish and confirm that you wish to proceed.

8. Once the import is complete an activity log will appear, click Close.

9. You will now need to import the Year 2 Phonics wizard.

10. Select Routines | Data In | Assessment | Import. 11. Click on the browse button and navigate to the folder C:\Program Files\SIMS\SIMS

.net\AMPA\England Primary (and Middle Deemed Primary)\Assessment Manager. 12. Highlight the file Year 2 Phonics Screening Wizard 2017.xml and click on Open.

13. Click Finish and confirm that you wish to proceed.

14. Once the import is complete an activity log will appear, click Close.

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Stage 2 Creating User-Defined Groups 1. Select Focus | Groups | Assessment Defined Groups within SIMS. 2. Once the group browser appears, click ‘Search’ to see if the group has already been created. If

not, click ‘New’ and a blank record will appear. 3. Insert a suitable description Year 1 Phonics 2017 and short name for the group e.g.

Y1PHON2017. 4. From the drop down list set the Active State to ‘Active’.

5. Move down the screen to the ‘Membership’ area.

6. Click on against Effective Date Range and choose Whole Year.

7. Click OK.

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8. Click on the ‘Action’ button and choose ‘Add Member’.

9. The ‘Select Members’ screen will appear.

10. Choose the Group Type which

should be ‘National Curriculum Year’.

11. You may need to adjust the

Effective Date to include students who may no longer be on roll at the school.

12. Next choose the Group by clicking

on the Browser Button.

13. Highlight Curriculum Year 1 and click ‘OK’. 14. You are returned to the Select Members screen. To populate the list with students click the

‘Search’ button. 15. Highlight all students.

To highlight blocks of students hold down the ‘Shift’ key on the keyboard and click on the first student then the last. This will highlight in blue all those students in between.

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To highlight individual students hold down the ‘Ctrl’ key on the keyboard and click the individuals you want to select.

16. Once the students have been highlighted click on ‘OK’.

17. Now that the students have been added click ‘Save’ at the top of the screen.

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In addition to creating a group for Year 1 pupils we also need to create a group for Year 2 pupils, as there may be students who did not achieve the expected level in Year 1 and to be screened again. 1. Click ‘New’ and a blank record will appear. 2. Insert a suitable description Year 2 Phonics 2017 and short name for the group e.g.

Y2PHON2017. 3. From the drop down list set the Active State to ‘Active’.

4. Move down the screen to the ‘Membership’ area.

5. Click on against Effective Date Range and choose Whole Year.

6. Click OK. 7. Click on the ‘Action’ button and choose ‘Add Member’. 8. The ‘Select Members’ screen will appear.

9. Ensure that the Group Type is ‘National Curriculum Year’. 10. Next choose the Group by clicking on the Browse Button. 11. Highlight Curriculum Year 2 and click ‘OK’. 12. You are returned to the ‘Select Members’ screen. To populate the list with students, click the

‘Search’ button. 13. Highlight the students in Year 2. Although not all the students in Year 2 will be taking the test

again you will only need to record data in the marksheet for those students that are. 14. Once the students have been highlighted click on ‘OK’. 15. Now that the students have been added click ‘Save’ at the top of the screen and close the

screen.

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Stage 3 Recording Phonics Screening for Year 1 Pupils

1. Select Tools | Performance | Assessment | Wizard Manager from the menu bar within SIMS. 2. Highlight the Year 1 Phonics Screening Wizard 2017 so that it has a faint blue line around it

(don’t click the complete box) and click Next.

3. Click on the Group Browser (magnifying glass top right of the screen) and click on the + by Assessment User Defined Group. Highlight Year 1 Phonics 2017 and click on ‘Apply’.

4. Click Next to move to the marksheet.

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5. To enter the Teacher Assessments, highlight Phonics Screening Year 1 2017 and click on the

Edit Marksheet button . 6. Before entering results change the Result Date to 01/05/2017.

7. The marksheet consists of 4 columns, the first column being the one that holds the threshold score. Schools will be notified of the score on Monday 26th June 2017 but you must submit your data before the threshold is known.

8. In the column entitled ‘Mark for Phonics Check Year 1’ a value of between 0 and 40 can be

entered.

9. Once you have entered the data in the ‘Marks for’ column click on Save at the top of the marksheet and close the marksheet to return to the wizard.

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NOTE – If a student has been dissaplied, is absent, has left or there has been maladministration of the test then leave the ‘Mark for’ column blank and manually type in one of the following codes into the ‘Grade for’ column D = Dissaplied A = Absent L = Left Q – Maladministration

At this point it will not automatically generate the ‘Grade for’ column and populate those with a score as a Wt or Wa as we won’t yet know the threshold score until 26th June. The DfE state that the threshold will be published on the www.gov.uk website but doesn’t specify exactly where. Until you have the threshold score you won’t be able to print out the reports to send to parents.

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Stage 4 Creating the Phonics Screening Y1 Data File 1. The wizard should already be on screen, click Next. 2. This screen displays the individual reports that can be sent to parents, we will cover this later in

the notes, click Next. 3. The Results for export screen is displayed.

4. The list of students in the bottom part of the screen should all have a tick against them.

5. Click the export button, top right of the screen . 6. Navigate to F:\Sims\EntrustSFT.

7. In the file name box type Y1-NNNN-2017 (where NNNN is the school DfE number) e.g. if my school number is 3333 the file name would be Y1-3333-2017. Click ‘Save’.

8. Click the Finish button.

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Stage 5 Recording Phonics Screening for Year 2 Pupils

In addition to recording Phonics Screening for Year 1, there is also a requirement to record and submit the scores for those students who were screened in Year 1 but did not meet the required level.

1. Select Tools | Performance | Assessment | Wizard Manager from the menu bar within SIMS. 2. Highlight the Year 2 Phonics Screening Wizard 2017 so that it has a faint blue line around it

(don’t click the complete box) and click Next.

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3. Click on the Group Browser (magnifying glass top right of the screen) and click on the + by Assessment User Defined Group. Highlight Year 2 Phonics 2017 and click on ‘Apply’.

4. Click Next to move to the marksheet.

5. To enter the Teacher Assessments, highlight Phonics Screening Year 2 2017 and click on the

Edit Marksheet button . 6. Before entering results change the Result Date to 01/05/2017.

7. Click the Calculate button on the marksheet.

8. The students that are required to be retested will have a ‘Yes’ in the column entitled Year 2 Check Required?

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9. Enter data for the pupils who have taken the test again in the ‘Marks for’ column and click Save.

10. The ‘Grade for’ column will not populate until the Threshold Score is known. You will need to

return the data to the LA before this threshold score is known, the LA only requires the mark.

NOTE – If a student has been dissaplied, is absent, has left or there has been maladministration of the test then leave the ‘Mark for’ column blank and manually type in one of the following codes into the ‘Grade for’ column.

D = Dissaplied A = Absent L = Left Q – Maladministration

11. Click Save and close the marksheet.

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Stage 6 Creating the Phonics Screening Y2 Data File 1. The wizard should already be on screen, click Next. 2. This screen displays the individual reports that should be sent to parents, we will cover this

later in the notes, click Next. 3. The Results for export screen is displayed.

4. The list of students in the bottom part of the screen should all have a tick against them. The

wizard will only export results for those children who have been rechecked.

5. Click the export button, top right of the screen . 6. Navigate to F:\Sims\EntrustSFT.

7. In the file name box type Y2-NNNN-2017 (where NNNN is the school DfE number) e.g. if my school number is 3333 the file name would be Y2-3333-2017. Click ‘Save’.

8. Click the Finish button.

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Stage 7 Uploading the Phonics Y1 & Y2 Files to Entrust Secure File Transfer

IMPORTANT

The deadline for the submission of the file is 23rd June 2017. To access Entrust Secure File Transfer, open Internet Explorer and in the address box type in https://securetransfer.entrust-lt.co.uk/ and press Enter.

1. Enter your Username and Password. All schools will have been issued with this prior to the

data collection.

2. Click Login.

3. Click on . 4. Click on the Browse button to choose the Y1 Phonics file.

5. Navigate to F:\Sims\EntrustSFT.

6. Highlight the Y1-NNNN-2017 (where NNNN is your DfE number) and click Open.

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7. Click on again, highlight and Open Y2-NNNN-2017 (where NNNN is your DfE number).

8. Click on the File Type dropdown box against the first file and choose Phonics Year 1 and then repeat for the second file choosing Phonics Year 2.

9. Click on the Service dropdown box and choose Schools Data Team for both files. 10. In the Description box type an appropriate description for each of the files.

11. Click on to send the files. 12. Once the upload is complete you will see a confirmation message on screen, you may wish to

click to keep for your own records.

13. The files have now been sent to the Schools Data Team. Logout of the Entrust Secure File website.

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Stage 8 Producing Reports to Parents Reports to parents can be printed once the threshold figure has been released, we anticipate this being released on the government website on Monday 26th June 2017.

Creating Year 1 Phonics Screening Reports 1. Select Tools | Performance | Assessment | Wizard Manager from the menu bar within SIMS. 2. Highlight the Year 1 Phonics Screening Wizard 2017 so that it has a faint blue line around it

(don’t click the complete box) and click Next. 3. Click Next and the marksheet list will show.

Before the reports for Year 1 can be printed we need to flood fill the marksheet with threshold score.

4. Highlight the marksheet Phonics Screening Year 1 2017 and click on the icon on the right of the screen.

5. Once the marksheet has opened, locate the column entitled Threshold Score and right mouse

click over the top of the column heading. 6. From the menu list choose Select Grade for Column and a list of values will display. Highlight

the appropriate score and click OK. The value should fill the column. 7. Click Calculate on the marksheet and the Grade for column will populate. 8. Click Save and close the marksheet. 9. Click Next on the wizard. 10. The Individual Report Format screen should show.

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11. The KS1 Y1 Phonics Student Eng 2017 report should be highlighted and the first student (lower part of the screen) will have a tick against their name.

12. Preview how the report will look by

clicking the button, top right of the screen. The report will generate into Word.

13. Check that the report has populated for

the student.

14. Close the Word preview and you are returned to the Wizard. 15. To print the whole year group, ensure that you click Select All.

16. Now click on the Print icon on the top right of the screen. 17. A separate report should now be printed for each student.

18. Reports can be uploaded to the Linked Documents area of the student record by clicking .

19. You may wish to print a copy of the KS1 Y1 Phonics Comparative Eng 2017 as this compares school results 2017 against national results for 2016. The report is the same for each student.

20. Once complete click Cancel and the wizard will close.

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Creating Year 2 Phonics Screening Reports 1. Select Tools | Performance | Assessment | Wizard Manager from the menu bar within SIMS. 2. Highlight the Year 2 Phonics Screening Wizard 2017 so that it has a faint blue line around it

(don’t click the complete box) and click Next. 3. Click Next and highlight the marksheet entitled Phonics Screening Year 2 2017 and then click

on the icon to the right of the screen.

4. Once the marksheet has opened, locate the column entitled Threshold Score and right mouse click over the top of the column heading.

5. From the menu list choose Select Grade for Column and a list of values will display. Highlight

the appropriate score and click OK. The value should fill the column.

6. Click on the Calculate button and the Grade for column should populate.

7. Click Save and close the marksheet. Click on Next. 8. The Individual Report Format screen should show.

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9. The KS1 Y2 Phonics Student Eng 2017 report should be highlighted and the first student (lower part of the screen) will have a tick against their name.

10. Click Deselect All and place a tick

against those children in Year 2 who have been retested.

11. Now click on the Print icon on the top right of the screen. 12. A separate report should now be printed for each pupil.

13. Reports can be uploaded to the Linked Documents area of the student record by clicking .

14. You may wish to print a copy of the KS1 Y2 Phonics Comparative Eng 2017 as this compares school results 2017 against national results for 2016. The report is the same for each student.

15. Once complete, click Cancel to close the wizard.

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MIS Advisory Team

Entrust Learning Technologies

Riverway Centre

Riverway

Stafford

ST16 3TH

Tel: 0300 111 8030

e-mail: [email protected]

https://secure2.sla-online.co.uk/pages/mPageView.aspx