HARVESTING AND PROCESSING

CPWF PHASE 1 RESULTS

Phase 1 Repackaging Review Workshop,

Bangkok, 4th Oct. 2011

By Michael Victor, Martin Van Brakel, Lalith Dassenaike, Julian Gonsalves, Tonya Schuetz

HARVESTING AND PROCESSING PHASE 1

RESULTS - OVERVIEW

� Phase 1 statistics

� Different processes - Context� Different processes - Context

� Example of the Phase 1 repackaging

DIFFERENT PROCESSES - CONTEXT

Finished

• IFWF2

• Synthesizing papers

• Working papers

• Legacy write-ups

Phase 2 Development

• Partner network maps

• Survey

• Topic Working Groups

• Developing participatory M&E system

DIFFERENT PROCESSES - CONTEXT

Marshalling

• Collect all project completion reports, Review&Revise

• Collect the wide range of referenced outputs, structure, file them and make them available

• Information Management Matrix development, and further re-packaging of reported ‘Outcomes and Impacts’

On-going

• Book for the Basin Focal Projects

• Meta synthesis

• Preparing lessons learnt to be shared for the CGIAR reform

• Research into Use projects

•Phase 1 Results Repackaging Exercise

PHASE 1 RESULTS REPACKAGING

�Developing multi-resource package of materials• 10-15 briefing notes synthesizing core messages

• Audience: academics, policy makers, planners, development administrators

• 20 outcome / case stories emphasizing impact & key messages & lessons - putting a face to the results

• Audience: education and trainer, journalists, policy makers and planners Outcome Outcome Briefing Briefing

• 60 short articles on Techniques, tools, approaches, methods

• Audience: development administration, trainers, dev professionals, researchers

• 40 posters with key messagescan be disseminated widely

• Audience: development administrators, education institutes

administrators trainer, journalists, policy makers and planners Outcome

stories Outcome stories

Briefing notes Briefing notes

Source-book

Source-book

PostersPosters

MATERIALS INTO USE

� Widely disseminated, put on the website for use and adaption.

� Material packages can be ‘customized’ to different � Material packages can be ‘customized’ to different regions based on need

� Regular stakeholders inputs for feedback and ensuring materials meet their needs.

� Continuous inputs and feedback from CPWF partners during product development

� Funding for ‘material into use’ workshops set aside

SOLICITING STAKEHOLDERS INPUT

REGULARLY WILL BE DONE E.G.

� Regional workshops / piggy backing on basin workshops

� Working with knowledge brokers / customization of materials

� The Learning to Innovate group (L2i)

LESSONS

� Good initial feedback from Basin Leaders

� Contextualization will be important

� Marshalling in 2010 was invaluable

� Briefing notes will need special attention

LESSONS

� Outcome stories are difficult to repackage

� Putting together a single material is much easier than putting together a package of materials. than putting together a package of materials.

� Storage platform

� Face to face meetings are essential

CPWF

Consultant

Writer and artists

� It requires a lot of resources

LESSONS

CPWF Phase1

Repackaging

Team Reviewers

teamReviewers

team

PROCESS – SO FAR

Dec. 2009 – ½ day internal planning meeting with research team, communication coordinator and information manager to outline the timeframe and next steps.

� Closing and marshalling Phase 1 projects

� New communications coordinator suggested four different types of reference materials in a proposal to IFAD and the external consultant.

� Lots of back and forth of resource materials provided to the external consultant

PROCESS – SO FAR

Feb. 2011 – 3 day retreat for the Phase 1 repackaging team with the consultant: for a-- better definition of the material types-- Suggested titles and content for each set of materialsmaterials-- format definitions e.g. for key messages poster with art, or sourcebook articles sub headings

� Lots of back and forth review of drafts and more provision of resource materials

PROCESS – SO FAR

Jun. 2011 – 4 day workshop internal Phase 1 repackaging team and consultant – critical review of available drafts and definition of next steps for input and improvements.

� Hard work on the side of the external team with input requests from the internal team

� Preparation and planning for the next review workshop: selection of a wide range of users for the materials with good geographic representation, agenda, and provision of materials

PROCESS - NEXT STEPS

Oct. 2011 – 4 days review workshop of the draft materials, brainstorming on dissemination plan, and details of the fourth material type, the briefing notes, not available at the point in time of the workshop.of the workshop.

� Improvement suggestions incorporated

� Print version prepared

Nov. 2011 – presentation of preliminary finalized material for more feedback from a wider group, contextualization discussions, etc.at the Forum

The Resource Package will also form a basis for an IFAD grant with 3 components:

1) On assessing and documenting lessons learnt about marketable innovations/ successful adoption processes complement the emerging

PROCESS - NEXT STEPS

adoption processes complement the emerging meta-synthesis that is planned.

2) Up scaling 5 selected CPWF projects to increase their impact from 2004-2009 research (RIU)

3) Piloting brokerage services to IFAD and other agencies with respect to best practices to aid development of general and specific strategy and policy processes.