Personal Trainer Registration Scheme

Application Pack 2018

Contents:

• Conditions of Registration

• Code of conduct

• Licence Types

• Application form

• Appendix one: Holland Park Bylaws

This scheme is being managed by Quadron Idverde on behalf of the Royal Borough of Kensington and Chelsea

Conditions of Registration

1. The conditions of registration apply to the green spaces and facilities at Holland Park for the

period 01 April 2018 to 31 March 2019. This must be read in conjunction with the attached

Code of Conduct.

2. This licence agreement is not a contract of employment and in no way implies that the

licensee is a Royal Borough of Kensington and Chelsea or Quadron Idverde employee.

3. Licenced trainers shall be required to hold, as a minimum, Personal Training Diploma REPS

Level Three fitness instruction qualification or equivalent. In addition, the instructor shall be

required to provide evidence of current membership to the REPS Instructor Licensing

Scheme. Failure to meet these requirements will result in the application being rejected.

4. Trainers shall not be permitted to use the green spaces and the park for fitness instruction

prior to their licence being issued, regardless of an application being submitted or fees paid.

Non-licenced trainers shall not be permitted to use the park for the purpose of group or

personal training.

5. Trainers shall be required to apply for a licence annually for the period stated above.

Termination of a licence prior to 31 March 2019 shall result in a forfeit of any pre-paid fees.

6. Trainers may only book the number of training classes agreed as part of the licence

agreement.

7. Only areas as identified in the Code of Conduct document may be used for training purposes.

8. Groups of five or more participants, including the trainer, must use the Holland Park sports

field. This will need to be booked in advance via the Sports Reception office and paid for over

and above the licence fee.

9. All training classes must take place during the park opening hours.

10. The Personal Trainer will be required to wear a distinctive arm band that identifies the trainer

as a licensed coach. An ID card will be issued to successful applicants which must also be

carried at all time when training in the park. The ID card must be produced by the trainer if

requested by officers of the Royal Borough or persons employed by Quadron Idverde.

11. Trainers must provide the Sports Manager with a CV, ID photo, original documents of all

relevant qualifications and public liability insurance when submitting their signed application.

They must also submit any subsequent qualifications gained throughout the current

contractual year.

12. Trainers must ensure that they, and their clients, comply with the Code of Conduct,

Conditions of Registration, and Holland Park bye-laws. Failure to comply with these may result

in the termination of the licence agreement and the licensee will no longer be authorised to

train at Holland Park. In this case the licence fee and/or any other fees already paid will not be

refunded.

13. The Royal Borough of Kensington and Chelsea and Quadron Idverde accept no liability for

any activity related to outdoor fitness training as part of the licence.

14. Licenses are issued to a named individual rather than an organisation. For group training

sessions requiring more than one trainer, each trainer will need to hold the correct licence (see

application form for more information).

Outdoor Fitness Code of Conduct

The purpose of the code of conduct is:

To avoid conflict between the Licensee, other Park users and neighbours.

To protect the Park.

To ensure access to and use of public open space is preserved for all visitors.

To provide the opportunity for visitors to benefit from, enjoy and engage in fitness training in

a variety of outdoor environments.

To provide quality assurance for activities undertaken within the Park and ensure that the

Licensee and its Trainers are fully qualified and complying with best practice.

To ensure that all licensed operators are fully insured and hold liability for participants’

safety. The Royal Borough of Kensington and Chelsea and Quadron Idverde accept no

liability for any activity related to outdoor fitness training as part of the licence.

THE CODE:

The Licensee/s shall not have exclusive rights over any area of the Park and shall ensure

that right of way is given to other users of the Park.

The Licensee/s will responsibly manage all matters pertaining to health and safety, and will

ensure that thorough risk assessments are completed and that adequate procedures are in

place relating to first aid and accident reporting.

No large items of fitness equipment shall be used in the Park. Only hand-held equipment

(e.g. Jogging weights, Kettle bells and resistance bands) is permitted.

The Licensee/s will not leave any equipment or rubbish in the Park following a training

session and shall ensure the Park is left in the same condition that it is found.

The Licensee/s will comply with all applicable byelaws, orders and local restrictions

applicable to the Park. This includes compliance with all Parks Police instructions.

The Licensee/s will keep all Park pathways clear and accessible to other Park users.

The Licensee/s will not display, produce or distribute any sign or advertisement whilst within

the Park except to clients undertaking training and unless previously approved by the

licensing officer. The Licensee/s are permitted to wear branded clothing as part of a uniform.

The Licensee/s will wear a licence at all times making them clearly recognisable to

members of the public, Council Officers and Quadron Idverde staff.

The Licensee/s will not overuse any particular area of the Park or cause unreasonable wear

and tear to the fabric of the Park. Areas of use must be rotated so as not to cause

excessive wear.

The Licensee/s will amend its information recording procedures so as to facilitate data

sharing with Quadron Idverde including details of those attending training sessions. The

Licensee/s will provide Quadron Idverde with quarterly figures relating to attendance and

satisfaction.

Areas in Holland Park where training may take place

The Licensee/s are permitted to us the areas identified by attached map only. No other areas are

allowed to be used for training.

Park ‘No Go’ Activities:

The following activities are not permitted:

Whistles and loud shouting or other intrusive, noisy activities.

Any music associated with the training.

Aggressive, intimidating or unreasonably noisy training activities that interferes with the

comfort of other visitors.

Use of objects that mark out an area to imply exclusive use.

Use of objects that damage any part of the Park, such as dragging tyres across grass.

Using anything in the park that is not specifically for the purpose of use. For example:

stepping up on benches; using cricket net areas for non-cricket training; putting resistance

bands on trees or goalposts.

The Licensee/s must abide by this code of conduct at all times while in the Park. Non-compliance

with the code may result in the licence being terminated and Licensee/s being asked to leave the

park immediately.

Licence types Please Note: Licences are valid from 1 April 2018 to 31 March 2019. Please note: these fees

are fixed for each licence period; pro-rata licences are not offered.

Personal Fitness Licence - Annual Rate

The following table outlines the fees for an annual personal fitness licence with The Royal Borough

of Kensington and Chelsea. Charges are per trainer, per park.

Per Park (fee

excluding VAT)

Group size

1 to 6 sessions per week

(312 per annum)

7+ sessions per week

(365+ per annum)

2 or fewer clients £360.60 £618.30

Group Fitness Licence – Annual Rate

The following table outlines the fees for an annual group fitness licence with The Royal Borough of

Kensington and Chelsea:

Per Park (fee

excluding VAT)

Group size

1 to 6 sessions per week

(312 per annum)

7+ sessions per week

(365+ per annum)

Sports field hire

(per hour)

3 to 10 clients £875.90 £1,030

£26.20

11 to 20 clients £1,030 £1,236

Fitness Licence - Single day rate

The following table outlines the fees for a day fitness licence with The Royal Borough of

Kensington and Chelsea.

Charges are per trainer, per park.

Group size Per Park (fee

excluding VAT)

3 or fewer clients £51.50

More than 4 clients

£103

(plus £26.20 for sports field booking)

Application Form

Your Details:

Name: _______________________________________________________

Organisation Represented: _____________________________________________

Address: ____________________________________________________________

___________________________________________________________________

___________________________________________________________________

Telephone (day): ____________________________________

Telephone (evening): ________________________________

Email: _____________________________________________________________

Licence Type (please circle the licence you are applying for): Personal

Fitness / Group Fitness / Single Day

Checklist:

I have provided: Tick to confirm

CV

Passport-sized Photo

Original Photo ID*

Proof of membership to the REPS licensing Scheme

Proof of level 3 instructors licence

A copy of Public Liability insurance certificate

Full Licence fee of £

* Where original documents have been requested please bring these to Sports Reception when submitting your

completed application form so copies can be taken.

Declaration:

I have read and agree to observe the conditions and code of conduct outlined in this

application pack and have supplied all of the documents required.

Signed__________________________________________ Date: _____________

Print name: ______________________________________

Please return the completed application to the Sports Reception Office, The Stable Yard, Holland Park, W8 6LU