performance review and staff development

Performance Review and Staff Development

PRSD for

Teachers

Supporting teacher development for PRSDSupporting teacher development for PRSDSlide 2

Structure for the DayStructure for the DayStructure for the DayStructure for the Day

Session 1 - Rationale for PRSD & Overview of PRSD scheme

Session 2 - Initial Review Meeting – establishing objectives Evidence Gathering and Review Discussion

Session 3 - Initiating, implementing and sustaining PRSD in the school


PRSD in its Wider ContextPRSD in its Wider ContextPRSD in its Wider ContextPRSD in its Wider Context

• part of a wider agenda of educational change

• linked to school development planning

• focused on continuing professional development

• builds on existing practice in SDPR, Threshold Assessment and other school-based policies

• operational from September 2005

Session 1


Key Points about PRSDKey Points about PRSDKey Points about PRSDKey Points about PRSD

• an agreed scheme

• linked to school development plan

• applicable to all qualified teachers (except those in induction and EPD)

• based on an annual review cycle with three stages

• roles and responsibilities for : employing authorities, boards of governors, governor reviewers, external advisers, principals and teachers

• to be reviewed after two years

Session 1


Expected Outcomes of the Expected Outcomes of the ConferenceConference

Expected Outcomes of the Expected Outcomes of the ConferenceConference

This conference will

• show you how PRSD fits into the wider educational picture

• explain what PRSD offers schools

• give you an overview of the annual review cycle

• explore the implications of the scheme for principals and teachers

• give you time to consider PRSD’s most important elements

• help the school put PRSD in place

• signpost the on-line resources for supporting reviewers and reviewees

Session 1


Challenges Challenges Facing Facing

SchoolsSchools

Challenges Challenges Facing Facing

SchoolsSchools

Session 1


Core Purposes Core Purposes of Schoolsof Schools

Core Purposes Core Purposes of Schoolsof Schools

Session 1


Post Primary Review

Curriculum Review

LMS

Together Towards

Improvement

SENDO

ET Strategy

Curran Inquiry I & II

Numeracy Strategy

Literacy Strategy

Citizenship

Demographics


What PRSD Offers SchoolsSchools

What PRSD Offers SchoolsSchools

• it connects school development planning and performance review

• it allows school priorities to be aligned with the professional development needs of staff

• it gives professional development programmes in schools coherence and direction

• it enables all staff development programmes to focus on building professional capability and capacity

• it helps schools to be better equipped to respond to the challenges they face

• it contributes to school improvement

• it will help this school make better provision for all its pupils

Session 1


What PRSD Offers Principals and TeachersPrincipals and Teachers

What PRSD Offers Principals and TeachersPrincipals and Teachers

• it applies to all except beginning teachers

• it focuses on continuing professional development

• it is directly linked to the school’s development plan

• it establishes a rigorous annual review process

• it provides for personal professional development

• it makes classroom/task observation part of the overall process

• it enables decisions about career progression and pay to be informed by reliable evidence

Session 1


WORKSHOP 1WORKSHOP 1WORKSHOP 1WORKSHOP 1

Making sense of PRSD in our school

Time - 10 minutes Reference

Workshop 1

Session 1


WORKSHOP 2WORKSHOP 2WORKSHOP 2WORKSHOP 2

• Exploring the benefits of PRSD

• Time – 15 mins

Reference

Workshop 2

Session 1


Low

Low

High

High

Performance Development

Scho

ol D

evel

opm

ent

Low performance culture

High staff development culture

High accountability culture

High Performance Culture

High Performing School


Overview of PRSD ProcessOverview of PRSD Process

Materials to be Used

Key documents that will be referenced

PRSD Scheme (located in Handbook Appendix I)

PRSD Guidance issued by Employing Authority (located in Handbook Appendix II)

Worksheets


VisionVision(PRSD Scheme – Vision Statement)

VisionVision(PRSD Scheme – Vision Statement)

The scheme’s vision statement says that it is integral to the school development planning process and that it is designed to :

recognise the significant skills, abilities and experience of teachers

foster their continuing professional development

seek to provide for all pupils the highest quality learning and teaching

Session 1


Aims Aims (PRSD Scheme 2.1)


The scheme declares that it aims to

• recognise the contribution of teachers to achieving the aims of the school development plan and help them to identify ways of enhancing their skills and performance

• identify the professional needs of and the resources required to support teachers in their professional development and career progression

• increase teachers’ participation in decision-making and career planning

• develop in teachers a greater sense of control over their work

Session 1




The scheme goes on to state that it seeks to

• enhance the quality of education

• inform the management of schools

• improve teacher morale and motivation

• be seen by staff as enabling

• be manageable and minimise bureaucracy

Session 1


Fundamental PrinciplesFundamental PrinciplesFundamental PrinciplesFundamental Principles

If the scheme’s aims are to be achieved, the review process in schools must be built on the following :

professionalism

confidentiality

sensitivity

openness and transparency

equity and fairness

trust and confidence

Reference:

PRSD Handbook (Section 4.4)

Session 1


Review Cycle Year 1Review Cycle Year 1 (PRSD Scheme 2.2 & 4.1)

Review Cycle Year 1Review Cycle Year 1 (PRSD Scheme 2.2 & 4.1)

Reference

PRSD Handbook

Section 3.3Initial Review Meeting

Monitoring and evidence gathering

Review discussion and review statement

Review statement Annex

Session 1


20 minutes


Session 2 The Annual Review Cycle

Session 2 The Annual Review Cycle

• Initial review meeting : establishing objectives

• Evidence gathering

• Review discussion and statement


The Initial Review MeetingThe Initial Review Meeting (PRSD Scheme 4.2 to 4.4)

The Initial Review MeetingThe Initial Review Meeting (PRSD Scheme 4.2 to 4.4)

• setting three review objectives

• key criteria for the objectives : SMART

• centrality of school development plan

• recording the objectives


School Vision Statement

School Aims

School Development Plan

Goals

Objectives

a statement of the actions to be taken to achieve a SMART

detectable difference in a particular area


Workshop 3Workshop 3Workshop 3Workshop 3

• Establishing Objectives for a Performance Review

• Time - 25 minutes

Reference

Handout 1 &

Workshop 3

Session 3


Setting Objectives : Some Setting Objectives : Some SuggestionsSuggestions

Setting Objectives : Some Setting Objectives : Some SuggestionsSuggestions

Issues arising from the third workshop activity : some guidelines

• remember that it is a new and unfamiliar process

• keep to the PRSD scheme

• use the additional guidance materials

• seek agreement, but ……..

• accept that it will take time to get it right

• keep the bigger picture in mind

Session 2


Annual Review CycleAnnual Review Cycle (PRSD Scheme 2.2 & 4.1)


Reference

PRSD Handbook

Flow Chart Appendix

Initial Review Meeting




Session 2


Collecting the EvidenceCollecting the Evidence (PRSD Scheme 4.6 & 4.7)

Collecting the EvidenceCollecting the Evidence (PRSD Scheme 4.6 & 4.7)

• information is to be collected in accordance with an agreed Code of Practice

• It must be relevant to the three review objectives and based on consultation between reviewer and reviewee

• reviewees are expected to co-operate fully with any reasonable request for appropriate information

• the evidence/information is collected in order to

- enable progress towards the achievement of the objectives to be

monitored

- assist dialogue at the review discussion

- allow a decision to be made about the extent to which the objectives

have been achieved

• classroom and/or task observation are required for all reviewees

• the fundamental principles should apply throughout

Session 2


Classroom/Task ObservationClassroom/Task Observation (PRSD Scheme 4.7)

Classroom/Task ObservationClassroom/Task Observation (PRSD Scheme 4.7)

• part of the review process for everyone

• occurs on 2 occasions – for a maximum period of 1 hour - and prior to the review discussion

• related to the objectives for the review

• designed to provide relevant evidence

• conducted in a manner consistent with fundamental principles

• value of agreed protocols for monitoring and observation established at the initial meeting

• use of observation recording documentation

Session 2


Classroom Observation - Classroom Observation - ActivityActivity

Classroom Observation - Classroom Observation - ActivityActivity

• familiarise yourself with the sample classroom observation proformas

• ask how relevant they are to your particular school context

• consider the issues you might now have to consider

Time : 5 minutes

Session 2


Code of PracticeCode of Practice Code of PracticeCode of Practice

• The Code of Practice notes that the reviewer

– must be familiar with relevant policies

– should have access to a range of background information relevant to the reviewee’s wider professional responsibilities

– should be provided with a copy of the reviewee’s job description

Session 2

Reference

PRSD Handbook Appendix III




Reference

PRSD Handbook

Section 3.3Initial Review Meeting




Session 2


The Review DiscussionThe Review Discussion (PRSD Scheme 4.8) & (PRSD Guidance 3.12)

The Review DiscussionThe Review Discussion (PRSD Scheme 4.8) & (PRSD Guidance 3.12)

• When it happens

• Who attends

• Where it happens

• What the purposes are

– establish the reviewee’s performance against the objectives set– review the extent to which objectives have been achieved– discuss the reviewee’s career aspirations– to note any personal/professional development needs arising – to agree an action plan to meet these needs– to identify three objectives for the next review cycle

Session 2


Preparing for and Conducting the Preparing for and Conducting the Review DiscussionReview Discussion

Preparing for and Conducting the Preparing for and Conducting the Review DiscussionReview Discussion

Some suggestions for conducting the review discussion

– establish purpose of review– consider job description– affirm the positive aspects of reviewee’s performance– review the extent to which objectives have been achieved– discuss reviewee’s professional development needs and

career aspirations– explore areas for development and establish the objectives for

the next review cycle

Session 2


The Review StatementThe Review Statement (PRSD Scheme 4.9 to 5.8)

The Review StatementThe Review Statement (PRSD Scheme 4.9 to 5.8)

• an agreed record of the conclusions of the review discussion

- prepared by the reviewer

- agreed by the reviewee

- signed by both

- a brief and concise summary of the outcomes of the discussion

• prepared within 10 working days of the review discussion

• a confidential document

Session 2


Review Cycle ThereafterReview Cycle ThereafterReview Cycle ThereafterReview Cycle Thereafter


Review discussion, review statement and setting objectives for next cycle



Workshop 4Workshop 4Workshop 4Workshop 4

• Completing the review statement

• Time – 20 minutes

Session 2

Reference

Workshop 4


Some Key PointsSome Key PointsSome Key PointsSome Key Points

• establish three objectives

• ensure that the criteria are met

• keep the school development plan at the centre

• recognise the value of school-based protocols

• understand the importance of the reviewer’s role

• remember that it is a new process, needing careful introduction

• use the sources of further information, guidance and support

Session 2


45 minutes


SESSION 3SESSION 3SESSION 3SESSION 3

Initiating, implementing and sustaining PRSD in the school

Key documents that will be referenced during this sessionKey documents that will be referenced during this sessionPRSD Scheme (located in Handbook Appendix I)PRSD Scheme (located in Handbook Appendix I)PRSD Guidance issued by Employing Authority (located in PRSD Guidance issued by Employing Authority (located in Handbook Appendix II)Handbook Appendix II)WorksheetsWorksheets


Roles and ResponsibilitiesRoles and ResponsibilitiesRoles and ResponsibilitiesRoles and Responsibilities

• Employing Authorities (Handbook 6.1)

• Advisory and Co-ordinating Group (Scheme 1.5)

• Boards of Governors (Handbook 6.2)

• Governor Reviewers (Handbook 6.2)

• External Advisers (Handbook 6.3)

• Principals (Handbook 6.4)

• Reviewers (Handbook 8 and 9)

• Reviewees (Handbook 6.5)

Session 3


Principals - Roles and Principals - Roles and ResponsibilitiesResponsibilities

Principals - Roles and Principals - Roles and ResponsibilitiesResponsibilities

• assisting the Board of Governors to prepare and implement a performance review policy (PRSD Scheme 1.2)

• ensuring that the professional development and performance of teachers is reviewed annually in accordance with the scheme (PRSD Scheme 1.3)

• ensuring the relationship between the school development plan and PRSD (PRSD Scheme 1.2)

• acting as a reviewer (PRSD Scheme 3.1)

• assigning reviewers (PRSD Scheme 3.1)

• being a reviewee (PRSD Scheme 3.2) -

Session 3


Principals Principals - - Roles and Roles and ResponsibilitiesResponsibilities

Principals Principals - - Roles and Roles and ResponsibilitiesResponsibilities

• coordinating the annexes to the review statements for the purposes of planning and providing the further professional development of teachers (PRSD Scheme 5.4)

• ensuring that the scheme is operated equitably and fairly for all (PRSD Scheme 8.1)

• establishing links between PRSD and other policies and procedures

• co-operating with quality assurance or external monitoring procedures (PRSD Scheme 9.1)

• providing school based training on PRSD for teachers in their schools

Session 3


School Policy for PRSDSchool Policy for PRSDSchool Policy for PRSDSchool Policy for PRSD

• it is the duty of Board of Governors to prepare a policy in consultation with teachers (PRSD Scheme 1.2)

• there is a model school policy which schools can use

• some suggestions

keep to the requirements of the scheme and guidance information from the employing authority

use existing arrangements for consultation within your school

present the agreed draft to governors for formal adoption

Session 3


School Development PlanSchool Development PlanSchool Development PlanSchool Development Plan

• the school’s development plan is central to the effectiveness of PRSD in each school

• the objectives for principals and teachers must relate to the school development plan (PRSD Scheme 4.2 & 4.4)

• training and development needs identified through the scheme are to be reflected in the school development plan (PRSD Scheme 1.4)

Session 3


Assigning ReviewersAssigning ReviewersAssigning ReviewersAssigning Reviewers

• Boards of Governors designate a minimum of two of their members to review the principal (PRSD Scheme 3.2)

• principals designate the reviewers for teachers (PRSD Scheme 3.1)

• wherever possible, reviewers should have curricular responsibility for the teachers being reviewed (PRSD Scheme 3.1)

Session 3


Being a ReviewerBeing a Reviewer

Roles and responsibilities

• conducting the initial review

• managing the in-year monitoring of the reviewee’s progress

• conducting the review discussion

• writing the review statement

• developing the necessary skills and qualities

Refer to Handout 2


Code of PracticeCode of PracticeCode of PracticeCode of Practice

• for the collection of information related to review objectives other than through classroom and/or task observation (PRSD Scheme 4.6)

Session 3

Reference

PRSD Handbook Appendix III


Equal OpportunitiesEqual OpportunitiesEqual OpportunitiesEqual Opportunities

• the PRSD scheme is expected to operate fairly and equitably for all (PRSD Scheme 8.1)

• the scheme is to be used positively to promote equality of opportunity (PRSD Scheme 8.2)

• the scheme must comply with equality legislation in Northern Ireland (PRSD Scheme 8.3)

Session 3


Links to other school Links to other school plans/policies/proceduresplans/policies/procedures

Links to other school Links to other school plans/policies/proceduresplans/policies/procedures

• school development plan

• staff development plan

• salary policy

• grievance policy

• equal opportunity policy

• agreed school-based protocols


Quality assurance and external Quality assurance and external monitoringmonitoring

Quality assurance and external Quality assurance and external monitoringmonitoring

• Board Of Governors and principal required to comply with any QA and external monitoring procedures (PRSD Scheme 9.1)

Session 3


Conference ConclusionConference Conclusion

Review and Conclusion

Conclusion


Optional Workshop (5)Writing Objectives

Optional Workshop (5)Writing Objectives

Group work activity : Time – 20 mins

Working with another colleague

• identify an area for development that relates to the school development plan – e.g. ICT, Literacy, Numeracy, etc

• decide which aspect of this area it would make sense for you to set as a review objective

• discuss this with your colleague

• write an objective related to this aspect, using the planning record sheet to record your objective

• decide what sources of evidence would be needed to enable a reviewer to monitor progress and determine whether the objective had been achieved


Optional Workshop (6)Gathering Evidence

Optional Workshop (6)Gathering Evidence

Group work activity : Time – 20 mins

Working with another colleague

• list the sources of information available in your school or department that would enable teachers’ performance to be monitored : e.g. pupil achievement results, NFER tests, GCSE results, GCE results, Key stage results, classroom observation

• identify the procedures or protocols that already exist for reviewing performance within the school

• consider what arrangements need to be made for the available evidence to support PRSD


Plenary Workshop 7

Plenary Workshop 7

Time – 20 mins

Using the information you have been given about PRSD, work with the others in your group to complete the grid provided in the handout.

The results will be collected and collated, and the outcomes shared with all members of staff.


Additional ResourcesAdditional ResourcesAdditional ResourcesAdditional Resources

• implementation timeline : see end of workbook

• PRSD and frequently asked questions – www.rtuni.org

• school based PRSD professional development resources

– developing reviewer capability to support PRSD (an on-line programme for reviewers available from mid-April)

– developing reviewee capability to support PRSD (an on-line programme for reviewees available from mid-April)

• further information available on-line - www.rtuni.org


Reviewing the Expected Outcomes

Reviewing the Expected Outcomes

This conference set out to

• show you how PRSD fits into the wider educational picture

• explain what PRSD offers schools and teachers

• provide an overview of the annual review cycle

• explore the implications of the scheme for principals and teachers

• give you time to consider the scheme’s most important elements

• help you put a performance review process in place in your school

• provide resources for supporting school-based training for teachers

Conclusion


Thank YouConclusion

performance review and staff development

Documents

school development planning

staff development programmes

schools development

prsd fits

sustaining prsd

sense of prsd

performance review

school improvementit