peoplesoft user group 20202018 - filestore.scouting.org · are you using this tool in peoplesoft?...
TRANSCRIPT
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PeopleSoft User Group
February 18, 2020
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User Group Agenda
• 2019 Audit• Audit Adjustments• Month‐end and JTE Transmittal• Finding Errors• Query Corner• Asset Management and Fixed Assets• ACH Pay Cycle Teaser
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Council Fiscal Managementhttps;//www.scouting.org/council‐support/finance‐impact/
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Audit Preparations
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Audit Guides postedhttp://www.scouting.org/Finance‐Impact/Council‐Fiscal‐
Management/Document‐Library/
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Audit/Council Adjustments
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Council Adjustmentsafter Year End Close
4. Run December Allocations (if applicable)5. Generate Year End Reports6. Run Year End Close Process (User Guide
Section 7.3 Page 7‐4)7. Do Not Need to resubmit JTE Data
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Audit Adjustments (AA)after Year End Close
1. For Auditor Proposed and Accepted Journal Entries
2. Use same process except use source code AA for the journal entries.
3. Reclose all periods affected to correct all months
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Journey to Excellence Submission
• Submitting JTE
• This is not an automatic process• Part of the month‐end process• You only have to do it once for the month
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Journey to Excellence Submission
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What Went Wrong?
Journal Upload runs to:“No Success” (116 since January)
nVision Reports run to: “Error” (149 since January)
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Journal Upload
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nVision Reports
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What Went Wrong?
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What Went Wrong?
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What Went Wrong?
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Journals
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Journal Errors
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What Went Wrong?
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What Went Wrong?
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Query to find Journal in Error
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Query to find Journals in VAILD Status
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Query Corner
LC_VENDOR_SUMMARY_W_ADDRESSLC_VOUCHERS_NOT_PAID_DATE
LC_MANUAL_CHECK_LIST
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Vendor Query RevisionLC_VENDOR_SUMMARY_W_ADDRESS
A list of vendorsIn a given calendar periodThe total paid With address
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Vendor Query RevisionLC_VENDOR_SUMMARY_W_ADDRESS
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Voucher QueryLC_VOUCHERS_NOT_PAID_DATE
With Voucher and Invoice DetailWith Invoice dateWith accounting dateWith Due DateGross AmountInvoice Amount
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Voucher QueryLC_VOUCHERS_NOT_PAID_DATE
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Manual Check QueryLC_MANUAL_CHECK_LIST
A list of Manual ChecksIn a given Date RangeFull Pay Cycle Details
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Manual Check QueryLC_MANUAL_CHECK_LIST
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Fixed Asset ModuleAre you using this tool in PeopleSoft?
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Fixed Asset ModuleAre you using this tool in PeopleSoft?
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ACH Pay Cycle TeaserThings To Come
• A second Pay Cycle for ACH• Vendor records will need to be modified
• Set up will be with three “national banks” (local banking fees do apply)• Wells Fargo• US Bank• PNC
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ACH Pay Cycle TeaserThings To Come
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ACH Pay Cycle TeaserThings To Come
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ACH Pay Cycle TeaserThings To Come
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CPE CODEAt the request of several of our attendees we are providing an attendance confirmation for “Industry Specific” continuing education hours.
February 2020 code is: “2019AUDIT”
Email your code report to: [email protected] and include the name “CPE Code” in the subject line
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2020 Training Opportunitieshttps://www.scouting.org/council‐support/strategic‐performance/council‐fiscal‐management
• Accounting Specialist Training • Three courses – Las Vegas NV, Irving Tx, and Charleston WV
• Fiscal Management I• Four Locations – Fort Worth TX, Baltimore MD, Birmingham AL, Waukesha WI
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Future Scheduled Webinar
April 14, 202010:00AM & 2:00PM
Central
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Member Care Contact Center
• Needs User Guide• Best practices • Accounting calls have a special queue• Three care members rotate on calls• Reviewing how calls will be handled next year
• For assistance, please contact the Member Care Contact Center through the online Support Center site in MyBSA or at (855) 707‐2644
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Feedback Time
• Questions• Best practices • Needs • Requests for future user group topics email [email protected]
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CPE CODEAt the request of several of our attendees we are providing an attendance confirmation for “Industry Specific” continuing education hours.
February 2020 code is: “2019AUDIT”
Email your code report to: [email protected] and include the name “CPE Code” in the subject line