peoplesoft campus solution implementation at ministry of
TRANSCRIPT
PeopleSoft Campus Solution Implementation at
Ministry of Presidential Affairs, Abu Dhabi, UAE
Case Study
Ministry of Presidential Affairs (MoPA) promotes and develops education for United Arab Emirates, aiming to provide world-class education system. It also strives to provide students with quality education that enhances their skills, helps them fully utilize their potentials & capabilities, and provides qualified students with affordable access to higher education. MoPA Research & Studies Division works for developing & implementing higher education strategy; it supports linkages between academia & economy in providing student career guidance and scholarship. MoPA scholarship unit designs scholarship projects for students and creates Scholarship candidate selection framework. It also promotes and encourages students to pursue higher education careers abroad. Research & Studies Division at MoPA develops higher education policies, guidelines and regulations. MoPA being a government body strives in maximizing student learning which would help to achieve socio-economic goals of United Arab Emirates. In the process of developing education & enhancing student skills MoPA Scholarship Unit sponsors qualified students who satisfy the requisite criteria.
Profile
Project Outline
Module Implemented PeopleSoft Campus Solution
Project Kick off Date 1-Apr -2012
Production Go Live Date 21-Nov-2012
Integration with Third Party Software Integration with Data Entry System
Integration with Archiving System
Integration with SMS gateway
Integration with Students’ Images DB
Integration with National Security Verification
Evosys Resources 1 Program Manager, 1 Project Manager, 2 Functional Consultant 2 Technical Consultant
MOPA Resources 1 Head of Education Affairs and Labor Market Section 4 Scholarship Officers 1 Senior Application Manager
• Implement a system which can allow maintenance of students’ scholarships applications
• Standardization of rules and policies for students’ from different universities
• Tracking of Application Evaluation
• Maintain Academic Records of Students availing scholarships
• Disbursement of Scholarship funds to students
• Monthly Disbursement and Variance Reports
• Budget Allocation for Scholarship for Academic Year
• Link with Payroll system to display the disbursed amount
• Sending notifications/reminders to Students/Scholarship Users
• Availability of System in English as well as Arabic Language
Business Problem / Business Need
• Seamless Integration with the data entry system
• Standardization of rules and policies for students’ from different universities
• Flexible Reporting in English as well as Arabic Data
• Data migration of Applicants, Active Students and Graduated Students
Challenges
Value Addition by Evosys
• Same was a Complex Process but Evosys took the Challenge and completed the same
with time span of eight months
• Single Record of a student having multiple scholarships in different universities in
different tenures.
• Automation of various process(s) related to Students’ Scholarship applications
• Multi-Lingual System available in English as well Arabic
• Automation of Workflow approvals
• Flexible Reporting Functionality
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