pennsylvania dgs 15 presentation - cool things being done in pa counties - sean crager
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Pennsylvania DGS 15 Presentation - Cool Things Being Done in PA Counties by Sean CragerTRANSCRIPT
7/21/2019 Pennsylvania DGS 15 Presentation - Cool Things Being Done in PA Counties - Sean Crager
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Going GoogleHow Franklin County, Pa moved to a cloud based email platfo
Sean E. CragerFormerly known as the CIO of Franklin County, Pa
7/21/2019 Pennsylvania DGS 15 Presentation - Cool Things Being Done in PA Counties - Sean Crager
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Franklin County, PA
•
Located in South Central Pennsylvania• 2010 US Census population of 149,618
• 48% increase in 40 years and 16% since 2000
• One of the top ten fastest growing counties in PA
• County Government• 650 Employees
•54 Departments
• 13 Administration buildings
• 1 Jail
• 1 Courthouse
• 7 Magisterial District Judge locations
• 8 Senior Centers
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Business Challenge
• Previous solution was on premise antiquated version of Novell Groupw• Solution was not meeting end users needs for light weight and easy to use com
solution• Fast county growth meant a greater need for effective communications and col
• The existing architecture was expensive and not centralized• Due to an antiquated network infrastructure, there was a requirement for an e
almost every building location.• Backups were slow and utilized a lot of bandwidth resources
• Email retention and archiving was not meeting the needs of the count
cumbersome• There was lack of effective and easy to manage mobile solutions for e
• Document edit/collaboration capabilities did not exist and no online fi
• Smaller sized staff meant dedicating time to maintain infrastructure asolution that could be better spent elsewhere
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Solution!• Realization that a cloud based solution would solve many of the issues
• Increase in user productivity with an easy to use and familiar email platform
• Provide cloud storage for documents• Real-time editing/collaborating/sharing
• Decrease support from IT• Personnel time• Infrastructure• Local installs for email clients
• Easily integrate into our mobile devices• Provide for a way to mange mobile devices that contained
corporate data
• Free up floor space and reduce utilities• Less servers/storage consume less power
• Secure• Met federal security standards• Willingness to sign a Business Associates Agreement (BAA) to meet HIPAA needs
• Save money!
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Google Apps for Government• Survey showed that 35% of employees were
already using Gmail as their personal emailsolution
• Solutions provided:• Gmail – 30Gb inboxes and mobile device
management• Google Sites – Built Intranet site with this web site
technology• Google Hangouts – Ability to IM and video
conference. Courts used to video conference inmates.• Google Docs – Online document creation, storage and
real time collaboration.• Calendar – Schedule people and resources• Google Vault – Unlimited storage for backup and
archiving. Allowed for easy eDiscovery.
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How We Did It
•
Hired a third party integrator topreform the migration
• Trained staff and created superusers within the departments
• Migration occurred over a
weekend• Friday we were Groupwise
• Monday we were Google!
• Performed more in-depthtraining after a few weeks of use
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Get People Excited!
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Results and Benefits!• Savings of $47,000 annually
• Eliminated 10 physical servers
• Eliminated ½ terabyte (and quicklygrowing) of on premise data from storage
• Reduction in utility consumption
• Easier to manage licensing
• 99.9% uptime SLAs
• Reduction of 1.5 FTE in support for onpremise email solution
• Improved security
• Disaster recovery
• Happy customers!
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Thank You