PBIS New Team Member Training:Establishing a Foundation for Collaboration and Operation

Presenters: PBIS District Team2014

Day One

PBIS Maryland

OSEP Technical Assistance Center Positive Behavioral Interventions & Supports

This PowerPoint has been adopted by MPS PBIS with the

guidance from:

New Team Member Training

• How has your week been going?

• 5- Great• 4- Good• 3- Okay• 2- Not good• 1- Bad• 0- Horrible

Fist to Five

Introduce Yourself!Your name

School

Your position

What do you enjoy to do to relax after work?

Learning IntentionParticipants will be able to:• Understand the importance of collaborative teaming• Understand the characteristics of effective team

collaboration• Identify critical team roles and responsibilities• Identify how to support team members to participate

on the school-wide PBIS team• Identify how to “work smarter, not harder”

Success CriteriaYou know you are successful when:• You have a clear understanding of your role as a

trained PBIS team member in your school’s implementation of the PBIS framework

• Understand and can implement some PBIS best practices around your school and can successfully hold a PBIS Tier 1 Team Meeting.

6 Hours of TrainingDay 3Review

---------Behavioral Lesson PlansImplementation PlanClassroomsEvaluation

--------Summary

Day 1IntrosWhat is PBIS?------• PBIS Team

– Facilitator Role

• Faculty Commitment

Day 2Review

---------• Discipline Procedures• Data • Expectations• Acknowledgement

System

Agenda Day 1

• What is PBIS and Key Concepts• PBIS Team

– Who should all be on the team– Roles on the team

• Faculty Commitment– Involving all staff members in your PBIS framework– Gaining support for your PBIS framework

• Be Respectful– Listen to others– Allow others to speak– Take phone calls out of room

• Be Responsible– Contribute to discussions– Take notes as needed (use your Action Plan)

• Be Safe– Take care of yourself – Walk

Expectations

Attention Signal

When I say “LISTEN”

You say “UP”

Let’s try it…

Parking Lot

• If at anytime you have additional questions or concerns, stick on board

POP Quiz

• Who is all needed to make PBIS effective at your school?

• Teachers• Administrators• Parents• Safety• All of the above

What is PBIS?• Technical answer: (PBIS) provides an operational

framework for improving student academic and behavior outcomes . More importantly, PBIS is NOT a curriculum, intervention, or practice, but IS a decision making framework that guides selection, integration, and implementation of the best scientifically-based academic and behavioral practices and interventions for improving student academic and behavior outcomes for all students.

• What are 1-2 things you want to know more about with PBIS?

Write on sticky note, post

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What is PBIS?

Okay, what does that really mean?• Expectations for everyone in all settings• Shows students how to achieve these

expectations (so they don’t have to guess)• Acknowledges students displaying positive

behaviors• Work closer with students in need of greater

interventions• Everyone working together proactively• Build a community in your building

Key Concepts• PBIS is a framework, not a program

– Programs can fit within the framework• School-wide systems and practices support students and

staff– Building relationships is critical

• PBIS focuses on being proactive, not reactive• All staff members play a key role in the climate of the

building• Interventions are different than punishments

Tiered System of Support

• Tier 1: All Students- Universal

• Tier 2: One Adult/ Multiple Students

• Tier 3: Multiple Adults/ One Student

# Schools Involved in PBIS (Nationally) (August 3, 2012)

17,779

OSEP PBIS Center Aug 2012

PBIS is like………

A Warm Cup of

Coffee from StarbucksBottle of Glue

Going to the gym A rollercoaster

Elements: Tier 1 Universal1. Establish a team to carry on the PBIS efforts in the building

2. Establish and maintain faculty commitment

3. Develop 3-5 school wide expectations

4. Create area specific rules (posters in area)

5. Create classroom specific expectation matrix (varies by grade/ subject)

6. Create a T-Chart of Classroom vs. Office Managed Behaviors

7. Establish a recognition/acknowledgement system

8. Create lesson plans and system for teaching behavior

9. Analyze Big 5 Data Monthly

10. Continue to use PBIS language and practices throughout building

PBIS ties everything together

Section 1:

PBIS Leadership Team

Being a Team• Allows you to:

– Look at old issues from a NEW perspective– Explore the validity of “first impressions”– Stimulate creativity – Think outside-the-box

• Establishing a Foundation for Collaboration and Operation (i.e., Team) is the first step– Schools need this to sustain long-term change

Have you ever beena part of this team?

• No agenda is prepared• Meeting starts late• No time schedule has been set for the meeting• No one is prepared• No facilitator is identified• No one agrees on anything• No action plan is developed• Everyone is off task• Negative tone throughout the meeting

Have you ever been a part of this team? • No agenda is prepared• Meeting starts late• No time schedule has been set for the meeting• No one is prepared• No facilitator is identified• No one agrees on anything• No action plan is developed• Everyone is off task• Negative tone throughout the meeting

NOT PBIS Team Meetings

A School-based PBIS Team

• PBIS team should remain small (3-8 members)• Consider representatives that include:

administration, general education teachers, special education teachers, guidance, specials teachers, parents…

• Consider Core Team vs. Peripheral Team

School PBIS Team Tasks• Develop the school-wide PBIS action plan• Monitor behavior data• Hold regular team meetings (at least monthly)• Maintain communication with staff and coach• Evaluate progress• Report outcomes to Administrator and Coach

Role of Team Coordinator• You are creating a newspaper ad looking for an

team facilitator for your PBIS implementation.• Create a job description for the newspaper.• What are their roles and responsibilities?

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Team Coordinator- Roles & Responsibilities• A school-based person who works on-site • Is the main contact person for the school-based team• Is familiar with the school-wide process• Facilitates team throughout the process (ensures critical

elements are in place, minutes taken, action plan created)• Attends all trainings/meetings with their school-based teams• Receives extended and ongoing training from MPS PBIS

Support Staff• Is the Team Leader/ runs the meeting• Reports to the RtI/PBIS Coach

RtI/PBIS Coach - Roles & Responsibilities• District assigned staff member who moves across schools • Is familiar with the school-wide process• Assists team throughout the process• Attends all trainings• Attends school meetings as scheduled• Is an active and involved team member, but not the Team

Leader• Is the main contact person for the team facilitator• Works with all schools in region

Administration’s Roles and Responsibilities• ALL administrators are encouraged to participate in the

process• Administrator should play an active role in the school-

wide PBIS change process• Administrators should actively communicate their

commitment to the process• Administrator should be familiar with school’s current

data and reporting system• Attend the PBIS Meetings at least 6 times per year

Team CoordinatorRecorder

TimekeeperData SpecialistRtI/PBIS Coach

Which of these do you have?

Suggested Team Member Roles• Team Coordinator- starts the meeting, reviews the purpose of the

meeting, facilitates the meeting by keeping the team focused on each step

• Recorder - taking notes, transcribing the team’s responses on flip chart paper, transparency, etc

• Timekeeper- monitors the amount of time available keeps the team aware of time limits by giving “warnings” (i.e., “10 minutes left”)

• Data Specialist- is trained in entering and accessing data from the data warehouse or other data system

• RtI/PBIS Coach- district-level (external) individual that facilitates the team through the process, becomes the school’s main contact

Team CoordinatorRecorder

TimekeeperData SpecialistRtI/PBIS Coach

Which of these do you need?

Subcommittees• Teaching• Communications • Acknowledgements• Data

Which of these do you have?

Which of these do you need?

Subcommittees• Teaching- design and plan behavioral lessons• Communications – acts as the point person for

communication between the team and staff regarding PBIS and behavior issues

• Acknowledgements- create and carry out acknowledgements

• Data- run and analyze Big 5 and other data

Which of these do you need?

School-based PBIS TeamMeets Frequently

• During initial planning, teams may need to meet more often

• Team should meet at least once a month to:• Analyze existing data• Make changes to the existing database• Problem-solve solutions to critical issues• Begin to outline actions for the development

of a plan

Enhancing Meeting Success

• Administrator identifies how to free staff time for participation on the PBIS Team

• Clearly schedule meeting dates and times

• Administrators remind staff of the significant impact and ultimate success

School PBIS Team Tasks• Hold regular team meetings (at least monthly)• Monitor behavior data• Create a monthly focus• Create/ provide behavior lessons• Maintain communication with staff and coach• Provide PD and updates to staff• Develop the school-wide PBIS action plan• Update implementation as needed• Complete the First 30 days Task list• See “PBIS Tier 1 Team Meeting Checklist”

How is your school’s PBIS Team?

Fist to Five

At your table• Create a mock-agenda for your next meeting• Be sure to cover:

– Analyzing behavior data– Choose focus areas/ behaviors– Behavior lessons– Adjustments to acknowledgement system– Address any system/ procedures issues– Any PBIS Communications needed?

Action Plan• Reflect:

– Do your team meetings look at data?– Do your team meetings action plan?– Do your team meetings just plan acknowledgements?– Do you have roles and responsibilities within the

meetings?• Discuss

– What have you implemented within your team meetings that have made the meetings more effective?

Faculty Commitment

Section 2

Reflection QuestionsAction Planning

Answer these questions about your SW-PBIS team, you will have 5 minutes:1. About what percent of your staff have bought into

PBIS?2. What did or did not work to get faculty buy-in?3. What does your team need to do to get more faculty

input on the critical elements? 4. How does your team share data with the faculty?5. What strategies might help you get greater faculty buy-

in?

Reflection Questions Referral ProcessAnswer these questions about your PBIS team, you will have 5

minutes:1. Has your PBIS team developed a coherent discipline referral

process that includes procedures for handling minor, major and crisis situations?

2. Has the discipline referral process been reviewed with all faculty this school year?

3. Are all faculty following the current discipline referral process? Explain why or why not.

4. If faculty are not following the process what do you think needs to be done so that all faculty are following it? Do you think the team needs to review and possible revise the process? If yes, what suggestions do you have to make it better?

Team DiscussionDiscuss:– What are some strategies to get more staff

involved in your PBIS?

– How will we make it easy for staff to implement?

• When will overview be provided to all staff?

Sharing Data with Staff• Behavior data should be shared with staff

monthly– Staff meeting– Bulletin board in staff lounge– Emails

• Update staff on school-wide PBIS– Acknowledgements– Focus behaviors/ areas– Provide behavior lessons to be taught

Increasing staff buy-in quick tips• Have a PBIS calendar of all events and lessons

completed in advance• Provide simple classroom strategies for behavior

management• Have all staff involved in T-Chart creation• Use data to show the need• Build more knowledge of PBIS • Staff acknowledgements (coincide with student

acknowledgements)

Faculty Feedback• Team should get feedback / thoughts from staff

members on a regular basis– A formalized survey each semester– A suggestion box– Pass out note cards at a staff meeting

• Get input on– What acknowledgements work (staff and students)?– How are the lessons going?– What behaviors are you seeing that aren’t in the data?

Activity

• How can you increase excitement of PBIS in more staff members? How can you get more staff members involved in PBIS around the school and in their classroom?

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Summary• PBIS is a framework and not a program• PBIS directs everything you do within a

building• Team should represent entire staff• Meetings should be data-driven with decisions

being made• Involve all staff members every month in PBIS

updates and data• * Inconsistency and lack of direction can impede overall school

improvement!

Resources• Please visit our RtI/ PBIS Site:

http://mps.milwaukee.k12.wi.us/en/Families/Family-Services/Intervention---PBIS.htm

• MPS PBIS YouTube Channel– http://youtube.com/mpspbis

• MPS PBIS Pinterest Page– http://pinterest.com/mpspbis/

• Monthly Newsletter (available on RtI Website)• Contact your RtI/PBIS Coach

Any Questions

Time Cards

Signed and DatedEmployee ID#Print NameSchool Name/ Site ID

Title of PresentationMPS Board of School Directors

Michael Bonds, Ph.D., President, District 3Meagan Holman, Vice President, District 8Mark Sain, District 1Jeff Spence, District 2Annie Woodward, District 4Larry Miller, District 5Tatiana Joseph, Ph.D., District 6Claire Zautke, District 7Terrence Falk, At-Large

Senior Team

Darienne B. Driver, Ed.D., Acting Superintendent

Erbert Johnson, CPA, Chief of StaffTina Flood, Chief Academic OfficerKaren Jackson, Ph.D., Chief Human Capital OfficerRuth Maegli, Acting Chief Innovation OfficerMichelle Nate, Chief Operations OfficerGerald Pace, Esq., Chief Financial OfficerKeith Posley, Ed.D., Chief School Administration OfficerSue Saller, Executive Coordinator, Superintendent’s Initiatives