PowerPoint Presentation

Payroll Services244 Adams AdministrationThe mission of Payroll Services is to provide timely and accurate payment to all University employees in compliance with Troy University policy as well as all Federal and State tax agencies. Our goals are to assure proper authorization and documentation are provided and to support Troy University in pursuit of its mission.

MISSION STATEMENT:Presented by:Crystal Strickland

Payroll ServicesElectronic Time Card SubmissionElectronic Pay AdvicesElectronic W2 Consent/ViewEmployee Back Pay Authorization Form

MENU

2Electronic Time Card EntryGo to Trojan Web Express

Click Here

Electronic Time Card Entry3) Select the Employees Tab

Electronic Time Card Entry1) Click the Log In tab2) Enter your credentials

Electronic Time Card Entry4) Click on Time entry

Electronic Time Card EntrySelect the position you are entering time for and click SUBMIT

Electronic Time Card EntryBiweekly6) Enter the number of hours worked each day in the corresponding boxes Workstudy/Workship6) Enter your time in/time out records (your screen will appear slightly different)

Electronic Time Card EntryBiweekly Employees must indicate when Sick Leave, Annual Leave & Other Time is to be claimed. If Holiday or Administrative Leave is to be claimed, please be sure to indicate this via the drop down box.

Electronic Time Card Entry7) Sign your Time Card by checking the box8) Click SUBMIT

Electronic Time Card EntryAn email will be sent to your supervisor notifying them that you have completed your time card and it is ready for their approval.

You will receive an email notification once your supervisor has approved your time card.

Electronic Time Card EntryBi-Weekly and Work Study/Workship payroll schedules are available on the TROY Payroll website. Click Here

Retrieve Pay Advices via Trojan Web ExpressElectronic Pay AdvicesEmployees Menu

Electronic Pay AdviceGo to Trojan Web Express

Click Here

Electronic Pay Advice1) Click the Log In tab2) Enter your credentials

Electronic Pay Advice3) Select the Employees Tab

Electronic Pay Advice4) Click on Pay Advices

Electronic Pay Advice5) Select the Pay Period you wish to view - If you wish to view a pay advice from a previous year, select the year in the drop down box and click SUBMIT.

Electronic Pay AdviceExample Pay Advice

Be sure to click CLOSE WINDOW when you exit this screen

Receive W-2s via Trojan Web Express

Electronic W-2 ConsentGo to Trojan Web Express

Click Here

Electronic W-2 Consent1) Click the Log In tab2) Enter your credentials

Electronic W-2 Consent3) Select the Employees Tab

Electronic W-2 Consent4) Click on W-2 Electronic Consent

Electronic W-2 Consent5) Read the statementsSelect the 1st option to view your W-2s online7) Click SUBMIT

Viewing Electronic W-2sRetrieve W-2s via Trojan Web Express

Viewing Electronic W-2s1) Click on W-2 Statements

Viewing Electronic W-2s2) Select the year you wish to view

Viewing Electronic W-2sYour W-2 will appear as a PDF file in a new window.

When you return to Trojan Web Express, be sure to click OK to go back to the Employees Menu

Back Pay Authorization for Missed Pay Periods

Employee Back Pay AuthorizationVisit the Human Resources page to download an Employee Back Pay Authorization Form

Click Here

Employee Back Pay AuthorizationScroll down to the Other Forms section and select Employee Back Pay Authorization Form

Employee Back Pay AuthorizationDownload and Open the Excel document.

This process is different for each internet browser.

Employee Back Pay Authorization1) Fill in All Fields Name ID # Supervisor Department Pay Period Missed (only one per form)

2) Select Position Type Biweekly Workship Workstudy

Employee Back Pay Authorization3) Enter individual dates missed

4) Enter the number of hours missed in each box next to the corresponding date

If completed in Excel, the total should automatically be calculated.

Employee Back Pay Authorization5) Employee Sign and Date the form

6) Supervisor Sign and Date the form

7) Make a copy for your records

Employee Back Pay AuthorizationSubmit Completed Forms to:

Payroll 244 Adams Admin.

Ext. 3117, 3118 or 6528

QuestionsPayroll Services244 Adams Administration

(334) 670-3118

End of Payroll Services Presentation