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Payroll Handouts 1. Mass Posting Process 2. Leave Balance Quick Reference 3. Sub Data Entry Process 4. TACS – How to select an assignment

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Payroll Handouts. Mass Posting Process Leave Balance Quick Reference Sub Data Entry Process TACS – How to select an assignment. Revised Forms. Field Maintenance (Revised) Game Workers (Revised) Sub Pay Request (Revised) Time Correction Form (Revised). Payroll Reminders. - PowerPoint PPT Presentation

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Page 1: Payroll Handouts

Payroll Handouts

1. Mass Posting Process2. Leave Balance Quick Reference3. Sub Data Entry Process4. TACS – How to select an assignment

Page 2: Payroll Handouts

Revised Forms

•Field Maintenance (Revised)•Game Workers (Revised)•Sub Pay Request (Revised)•Time Correction Form (Revised)

Page 3: Payroll Handouts
Page 4: Payroll Handouts
Page 5: Payroll Handouts
Page 6: Payroll Handouts
Page 7: Payroll Handouts

Payroll Reminders

•TACS Reporting – What reports to run•Attendance Workups – School/Payroll Keys•Personal Leave – Which codes to use•Leave Data Entry – When/how to key•Hourly Employees – When to key forgiven

time.•Over/Under Standard Hours – Monitor

hours

Page 8: Payroll Handouts

TACS Reports

• Daily Missing Timecard Worksheet• TimeCard Review• View/Edit Time

Worked

• Employee Absence List Report• Pending Absence

Report• Total Hours by

Employee

Page 9: Payroll Handouts

Attendance Workup Reminders

•Attendance Workup – School/Payroll keys▫Payroll operator should key leave according to

Attendance Workup following the absence period.

▫Payroll will only key when a teacher is going off payroll. Your central office payroll associate will contact school when this applies.

Page 10: Payroll Handouts

Personal Leave Reminders

•When to use code 06, 26 and 56▫During student days use 06 in ½ and whole day

increments with a substitute.▫Key 06 and then key a 56 as a negative in ½ day

or whole day increments when substitute is not required or does not show.

▫Undesignated work days key a 26.

Page 11: Payroll Handouts

Leave Data Entry

•Leave should be keyed daily in TACS and Speed.

•Run absence edit report in speed to verify absence and substitute information is correct.

•Don’t key more leave then what is needed to bring the employee up to their standard hours.

Page 12: Payroll Handouts

Hourly Employees

•When to key forgiven time.▫Superintendent Approves Delay or Early Closing▫Key number of hours to bring up to scheduled

daily hours.

•Do not key LWOP (07)

Page 13: Payroll Handouts

Over/Under Standard Hours

•Run timesheets and verify time worked. ▫If standard hours fall15 minutes below their

regular work schedule without approval, key leave to bring up to scheduled time.

▫If hours exceed normally scheduled hours and leave was keyed please reduce the leave so CT/OT does not occur.

▫Time is not reduced when a holiday is within that week.

Page 14: Payroll Handouts

Break-Out Session

•Payroll Q & A•Cook Spreadsheet for Payroll


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