payable process flow document
TRANSCRIPT
![Page 1: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/1.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 1/22
![Page 2: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/2.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 2/22
100,000
A/P
60,000
10,000
30,000
Validate invoiceEnter invoice
Pay invoice
Create accounting
entries in Subledger
Accounting
Transfer information
to general ledger
![Page 3: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/3.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 3/22
Pay invoice
Record manual
payment
Create
payments
Select
validated
invoice
![Page 4: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/4.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 4/22
Payables
General
LedgerSubledger
Accounting
E-Business
Tax
![Page 5: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/5.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 5/22
2Prepare
Mass
Additions
Create
Mass
Additions
Post Mass
Additions1 3
AssetsPayables FA MassAdditions
![Page 6: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/6.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 6/22
Create
Accounting
Transfer to
General Ledger1 2
General
LedgerPayables
Subledger
Accounting
![Page 7: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/7.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 7/22
Enter
Invoice
Validate
InvoiceClick
Calculate
Tax
View Tax
Lines and
Distributions
Recalculate Taxes
![Page 8: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/8.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 8/22
You may be required to withhold taxes from yoursupplier invoices.
Once you set up Payables to automatically withholdtax, you can withhold tax during payment processing.
You can control all withholding tax options in theWithholding Tax region of the Payables Optionswindow.
![Page 9: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/9.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 9/22
Withholding tax invoices are automatically created in
the name of the tax authority & tax payments are
made against these invoices.
![Page 10: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/10.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 10/22
![Page 11: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/11.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 11/22
Enter supplierEnter invoice
Validate invoice
Create accounting
entries in Subledger
Accounting
Pay invoice
Create PO
Enter Purchase
Requisitions
Match to PO
![Page 12: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/12.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 12/22
Standard
Credit Memo
Debit Memo
Prepayment
Withholding Tax
![Page 13: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/13.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 13/22
• Currency
• Terms
• Amount
• Pay Date
• Type
• Amount
• Charge Acct.
• Type
• Supplier
• Number
Scheduled
Payments Distributions
Invoice Header
Invoice Lines
![Page 14: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/14.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 14/22
Invoices Window
Invoice Header
General
Lines
Holds View Payments
Scheduled Payments
View PrepaymentApplications
Other Features
Actions
Calculate Tax
Tax Details
Match
Distributions
![Page 15: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/15.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 15/22
Invoice Type Trading Partner
Supplier Number
Supplier Site
Invoice Date Invoice Number
Amount
Description
Payment Terms
Payment MethodScheduledPayments Distributions
Invoice Header
Invoice Lines
![Page 16: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/16.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 16/22
Type Item
Freight Miscellaneous
Tax
Amount
Scheduled
PaymentsDistributions
Invoice Header
Invoice Lines
![Page 17: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/17.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 17/22
GL Date
Account Track as Asset
Description
Scheduled
PaymentsDistributions
Invoice Header
Invoice Lines
![Page 18: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/18.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 18/22
System holds
Manual holds Supplier hold
Invoice hold
Scheduled payment hold
![Page 19: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/19.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 19/22
![Page 20: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/20.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 20/22
The Payment Workbench, (Payments window)
accessible through the Invoice Workbench, is used to
generate:
- Manual payment
- Quick payment- Refund
![Page 21: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/21.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 21/22
![Page 22: Payable Process Flow Document](https://reader030.vdocuments.mx/reader030/viewer/2022021405/577cc5531a28aba7119c05ec/html5/thumbnails/22.jpg)
8/11/2019 Payable Process Flow Document
http://slidepdf.com/reader/full/payable-process-flow-document 22/22
Ensure:
1. Invoice Validation
2. Create Accounting3. Transfer to GL