pass it on center storage solutions part 2fff

7/28/2019 Pass It on Center Storage Solutions Part 2fff

1/50

Storage Solutions Part 2

and Inventory Control

Carolyn P. Phillips

Georgia Department of Labor, VR

Tools for Life / Pass It On Center

www.passitoncenter.org


2/50

Agenda

IntroductionCarolyn Phillips

ATIA Workshops Please, send Reuse Presentations to Us!

Focus: Reassign/Redistribute & Refurbish

Policies, Procedures and Practices

Quality Indicators

Effective Storage for AT Reuse & 13 Steps to

implementationCarolyn Phillips

Inventory Control - Carla Walker, Paraquad

Storage Solutions - Carla Walker, Paraquad

Questions and Answers


3/50

Defining AT Reutilization

Reassign/Redistribute: Accepts AT for

sanitization, identifies appropriate users,

and matches to new consumer. Refurbish: Similar to reassignment, but in

addition the program restores AT to its

original configuration, which may includerepairing and replacing parts.

Pass It On Center National Task Force


4/50

Defining Policies

Policies

(1) statements on how the authority is to

achieve its goals and objectives with regardto a specific subject area or class of subject

areas.

(2) A plan of action adopted by the Program,

which defines its rationale for pursuing

particular functions, projects, actions and/or

activities.

- Wikipedia.org


5/50

Considering Storage Policies

Do you have policies regarding:

What equipment you are accepting?

Items you are NOT accepting?

Prohibited items?

How equipment is stored?

Where it is stored?


6/50

Considering Storage Policies

Do you have policies regarding: How it is processed?

How it is tracked?

How it is placed in storage?

How it is cleaned/sanitized?

Who handles equipment?

Safety?

Who is allowed in your workspace?

Storage Accessibility?


7/50

Defining Procedures

Procedures(1) A step-by-step description of how the

activity is conducted. If appropriate,

instructions should include precautions tobe taken to minimize liability.

(2) A series of steps or instructions, describing

a way of doing things.

Wikipedia.org


8/50

Considering Storage Procedures

How to accept equipment?

How to reject equipment?

Addressing Prohibited items?

How equipment is stored?

Where it is stored?

Do you have step-by-step instructionsaddressing areas, such as:


9/50

How it is processed?

How it is tracked?

How it is placed in storage?

How it is cleaned/sanitized?

Who handles equipment?

Safety?

Considering Storage Procedures

Do you have step-by-step instructionsaddressing areas, such as:


10/50

Defining Practices

Practices

(1) are the techniques, methodologies,

procedures, and processes that are used in

organizations to get the job done.

(2) A case study considered to be a good

example of a discipline.

(3) New ideas or lessons learned about effectiveprogram activities that have been developed

and implemented in the field and have been

shown to produce positive outcomes.

Wikipedia.org


11/50


12/50

Inventory Storage and

Database Tracking

Carla Walker, Kim Walker, Mike Freehill

AT Reutilization Program for Independent Living

Paraquad Inc.


13/50

Databases

Initially, and currently use, Microsoft Office

Access

AT reutilization program Transitioning to Brightree and phasing out

Access

AT reutilization program

AT repair services


14/50

Access

Microsoft database management program,part of Office Suite.

The program enables you to maintain

databases

You can create and design as many

databases as you need. The databasesare made up of objects, some of the

objects we used were tables, forms, and

queries.


15/50

Access Tables and Forms

Tables allow information to be entered andstored

Forms allow data to be edited on-screen

Our program utilized three tables and

three forms

Intake

Donation

Recipient


16/50

Access Queries

Queries allow you select and combine

data from the forms

Our program used the queries forreporting purposes

Example:

how many MWC are available,

how many were distributed, and

how many were disposed.


17/50

Brightree

Brightree suite includes core billing,remittance management, inventory, andretail sales modules, as well as functionality

for bar coding, document imaging, and more. Brightree is web based and there is no

hardware or software to install. Brightree is

accessible 24/7 from anywhere using astandard web browser and users havesecure access to information.


18/50
http://www.brightree.com/solution/index.asp


19/50

Brightree utilization

Both AT Reutilization and AT Repairprograms use this database for holding and

maintaining device/parts inventory, client

information, and billing.

www.brightree.com

Demonstration available on website
http://www.brightree.com/http://www.brightree.com/


20/50

Shelving


21/50


22/50

Small Shelving


23/50

Bagged DME


24/50


25/50

Industrial Sewing Machine

and Battery Replacement


26/50

Warehouse Storage


27/50

Small Parts/Tire Storage


28/50

Repair Work Area


29/50

Thank-you

For questions, please contact

Carla Walker

[email protected]

Voice: (314) 289-4301

TTY: (314) 289-4252
mailto:[email protected]:[email protected]


30/50

A 10-minute walk-through can tell moreabout your AT Reuse operation than an

hour in the conference room.


31/50

Quality Indicator: Designing yourAT Reuse Storage

Design your AT Reuse Storage area with

quality standards that include:

a well-planned layout,

proper location and

labeling for AT parts, supplies and tools.

This can improve turnaround time and

increase effectiveness.


32/50

Making Your AT Reuse Storage

More Efficient

Laying out the storage area for increased

effectiveness frequently means giving up

storage space. Before you can design for faster product

flow, you might need to reduce items in

storage to free up space.

Creating a process map or equipment

flowchart can help.

M ki Y AT R S


33/50

Making Your AT Reuse Storage

More Efficient

Start by examining inventory profiles and

removing obsolete stock.

Consider transferring or cleaning out slow movingequipment.

Avoid placing equipment in areas where it could

obstruct movement.

Once you've identified the fast-moving items, then

it's appropriate to examine layout considerations

for your storage space.


34/50

What would your Mom say

about your Storage Space?

13 St t Hi h P d ti


35/50

13 Steps to High-Productive

Storage for AT Reuse

1. Think Safety First!

Your Staff

Consider Ergonomics and design with

principles in mind.

Keep equipment within easy reach, and fit the

task to the picker instead of making thepicker adapt to an inadequately designed

Storage area.


36/50

Think: Safety First!

Resources

OSHA's website contains excellent resources, including

analytical tools, case studies, and operating guidelines.

www.osha.gov

The National Institute of Occupational Safety andHealth (NIOSH) website contains information and a

downloadable version of the institute's Elements of

Ergonomics Programs. http://www.niosh.gov

There's no shortage of information about ergonomics

best practices, and much of it can be found online.

Here are just a few examples:

Thi k S f Fi !
http://www.osha.gov/http://www.niosh.gov/http://www.niosh.gov/http://www.osha.gov/


37/50

Stone Wheel Works provides free, downloadable

ergonomics-analysis tools that can help quantify and

abate risk.

http://hsc.usf.edu/~tbernard/tebstonewheels.html Washington State's Department of Labor and Industry

includes helpful advice and case studies on its

website.

http://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asp

Think: Safety First!

Resources Cont.

13 St t Hi h P d ti
http://hsc.usf.edu/~tbernard/tebstonewheels.htmlhttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://www.lni.wa.gov/Safety/Topics/Ergonomics/default.asphttp://hsc.usf.edu/~tbernard/tebstonewheels.html


38/50




Your Consumers

Triage?

Sanitization are you putting sanitized

equipment next to un-sanitized

equipment?

13 St t Hi h P d ti


39/50




Properly dispose of any flammable

materials such as batteries and soiled, oilyrags.

Also, be sure to keep potentially harmful

chemicals in their original containers.

13 St t Hi h P d ti


40/50



4. Consider Accessibility

Can people move around your storage

area?

Are you using signs and/or pictures?

Label storage area to make everyone

aware of the equipment, tools, parts andsupply locations.


41/50

13 St t Hi h P d ti


42/50



6. Plan for the Future

Hold a "clear out" day twice a year where you

declutter, reorganize, and sell or give awayunneeded items.

Anticipate future storage needs by leaving some

empty space.

Also, consider storage possibilities whenever you

purchase/add any piece of furniture.

http://www.shipwire.com/

13 St t Hi h P d ti


43/50



7. Observe, measure, and document

your current Storage.

Take a fresh look at your Storage. Findout where people and machines sit idle

as they wait to access pick slots or

storage locations. Document labor and

equipment flow.

Adapted from Napolitano -- Logistics Management

13 St t Hi h P d ti


44/50



8. Analyze your AT Reuse data.

Profile inventory and shipment data to

identify fast- and slow-moving ReusedEquipment.

Adapted from Napolitano -- Logistics Management

13 Steps to High Productive


45/50



9. Ask for Input & Develop

recommendations.

Including quick fixes and short- and long-term solutions.

Determine space, labor, equipment, and

cost requirements for eachrecommendation.



46/50



10. Evaluate the options.

Base your evaluations on safety, costs,

ease of implementation, ease of operation.

Prioritize storage by placing often-used

items in the most convenient locations.

Many layout-based storage solutions payfor themselves in less than a year.



47/50



11. Select and verify the best design

Identify weaknesses and test "what-if"

scenarios.



48/50



12. Implement the design

Plan a phased-in approach to ensure

minimal disruption to current operations.



49/50



13. Evaluate and Evolve

Be proactive in your Storage Solutions

grow with your program.


50/50

For Your Time & Interest!

pass it on center storage solutions part 2fff

Documents