Partnering with the Mountain West Digital Library

Kenning Arlitsch Associate Director, J. Willard Marriott Library

Sandra McIntyre Program Director, Mountain West Digital Library

Overview

Origins in the Utah Academic Library Consortium

A network of interdependence Governance and partnership Standards and policies Partnering with us Presentations from partners and hubs

Utah Academic Library Consortium

Mission “To cooperate in continually improving the availability and delivery of library services to the higher education community and the State of Utah by maximizing financial, technological and human resources of member libraries and partner organizations.”

Utah Academic Library Consortium

14 higher education libraries in Utah + Utah State Library

Associate members: Nevada libraries Both public and private institutions From community colleges to research

universities Since 1971, possibly earlier

First project

State Historical Society project: Shipler Commercial Photographers

Grant to scan 200 glass plate negatives University of Utah scanned 400 negatives Eventual total of over 10,000 images

Lessons of USHS Experiment

Low cost Doubled images in original grant

Standardized imaging/metadata USHS retained identity/control of images Leveraged University’s hardware/software Realized potential for distributed DL

National/Regional Impact

MWDL one of oldest collaborative efforts Utah unique in its level of cooperation

Political as well as technical infrastructure Success with grants

LSTA, IMLS, NEH, grassroots participation Infrastructure extended to WWDL

Themes

Responsibility for the community Infrastructure that eases participation Cost effectiveness

Standards-based Imaging, metadata, harvesting, etc.

Collections most important Technologies are tools that get you there

Proposal in 2001 for Mountain West Digital Library Provide a public portal to digital collections in

the Mountain West region Include resources from cultural and

educational institutions in Utah Make content accessible to everyone Offer local control Keep it low cost Standardize for interoperability

Support the digital library development efforts of Collections Partners

http://mwdl.org

Over 180,000 records in MWDL

Photographs Maps Artworks Video clips Oral history audio clips Books Journals and pioneer diaries Coming soon: finding aids in EAD format Coming soon: theses and dissertations, other

institutional repository items Sister repositories: Utah Digital Newspapers Project,

Western Waters Digital Library, Utah Digital Repository

http://mwdl.org

Tiered Setup

Distributed network Flexible and scalable Consolidates equipment and expertise Minimizes costs Reinforces standards

MWDL websitehttp://mwdl.orgMWDL websitehttp://mwdl.org

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MWDL Network

Central Server Collection

Partners

CollectionPartners

CollectionPartners

CollectionPartners

Tier 1:Collections Partners Academic libraries Public libraries School libraries Museums Historical societies Municipalities Counties State agencies

Tier 1:Collections Partners Brigham Young University, Lee Library BYU Idaho, David O. McKay Library BYU Hawaii Delta City Library Dialogue Foundation Great Basin Association Great Basin Museum Green River (City), Utah Green River Public Library LDS Business College Mormon History Association Murray City Public Library Museum of Art, Brigham Young

University North Bingham County District Library,

Shelley , Idaho Park City Historical Society and Museum Salt Lake Community College Library Snow College, Lucy A. Phillips Library Southern Utah University, Sherratt

Library Topaz Museum Uintah County Library

University of Nevada, Las Vegas University of Nevada, Reno University of Utah Hinckley Institute of

Politics University of Utah, Marriott Library University of Utah Press University of Utah, S.J. Quinney Law

Library University of Utah, Spencer S. Eccles

Health Sciences Library University of Utah Undergraduate

Research Opportunities Program U.S. Forest Service, Dixie National

Forest Utah Museum of Fine Arts, University of

Utah Utah State Archives Utah State Historical Society Utah State Library Utah State University, Merrill-Cazier

Library Utah Valley State College Library Weber State University, Stewart Library Westminster College, Giovale Library

MWDL websitehttp://mwdl.orgMWDL websitehttp://mwdl.org

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MWDL Network

Central Server Collection

Partners

CollectionPartners

CollectionPartners

CollectionPartners

Tier 2:Hosting Hubs Host the digital resources of the MWDL

network on an CONTENTdm hosting server (or other Open Archives Initiative-compliant hosting server)

Three levels: Hosting Hub Regional Hosting Hub Regional Full-Service Hosting Hub

Tier 2:Hosting Hubs Brigham Young University, Lee Library Southern Utah University, Sherratt Library University of Nevada, Las Vegas University of Nevada, Reno University of Utah, Marriott Library Utah State Archives Utah State University, Merrill-Cazier Library Weber State University, Stewart Library

MWDL websitehttp://mwdl.orgMWDL websitehttp://mwdl.org

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MWDL Network

Central Server Collection

Partners

CollectionPartners

CollectionPartners

CollectionPartners

Tier 3:Central Portal Harvest of metadata records:

Harvesting program at University of Utah Marriott Library

Web portal:Browse and search at http://mwdl.org Links point back to original location

Governance

UALC Council: ongoing development of vision and goals; approval of new partners; policy approval and committee oversight

UALC Digitization Committee: strategies, standards, policies, and collection development

MWDL Program Director: day-to-day management

Partnering with the MWDL

Partnership Agreement -- Collection Partners: Retain control and establish usage rights Set collection priorities Ensure privacy and other legal considerations Do the cataloging (usually) Decide on your organization’s ‘branding’

Partnering with the MWDL

Review the MWDL Partnership Agreement and standards documents

Ask for UALC formal approval Either:

Select a hub to work with, or

Manage your own hosting hub

Collection websiteon MWDL

Hosting Hub digitizes

Hub provides software and

training

Partner enters metadata, sets up

logo for header

Partner identifies collection and

secures funding

Work flow using Hosting Hub

Standards

Interoperability -- It’s all about resource discovery Share access with wide range of indexes like

MWDL Enhance online search and retrieval accuracy

Standards and Policies

Content Development Policy Digital Imaging Best Practices Dublin Core Metadata Best Practices Digital Services Price List (in final review)

Standards

Image scanning guidelines "Western States Digital Imaging Best

Practices” Goals:

Interoperability and accessibility High level of image quality Long-term preservation (no rescanning!)

Standards:Digital Imaging Principles:

Scan at highest resolution appropriate Scan once Create and store a master file Use system components that are non-

proprietary Create backup copies on a stable medium Store media in appropriate environment Document a migration strategy across

generations of technology

Standards:Digital Imaging Project Planning

Documentation Staffing Training In-house or outsource? Costs

Standards:Digital Imaging Three versions of each image:

Master Image - save as TIFF Access Image - save as JPEG Thumbnail Image - save as JPEG or GIF

Note: CONTENTdm creates the last two versions automatically using your settings.

Standards:Digital Imaging Modes of Capture

Bitonal - black and white, line art Grayscale Color

Spatial Resolution and Dimension Depends on size and quality of the original See the Best Practices

Standards

Metadata guidelines "Dublin Core Metadata Best Practices" by

Collaborative Digitization Project "Metadata Guidelines for the Mountain West

Digital Library"

Standards:Metadata Guidelines Descriptive metadata

e.g., Subject Administrative metadata

e.g., Rights Management Structural metadata

e.g., Compound object subdivision Technical metadata

e.g., Digitization Specifications

Standards:Metadata Guidelines Dublin Core (simplified)

Simple Commonly understood terminology International in scope Extensible Standard for interoperability

Standards: Dublin Core fields + 3REQUIRED: Title Creator Subject Description Date Original Date Digital Format Digitization

Specifications Resource Identifier Rights Management

OPTIONAL: Publisher Contributor Type Source Language Relation Coverage Contributing Institution

Standards:Examples from MWDL Guidelines Postcard Journal Article Diary Dissertation Compound Object - Book Compound Object - Newspaper Issue Audio Film/Video Artwork Map Architectural and Technical Drawing Letter

Training

MWDL training sessions: http://mwdl.org/ BCR’s Collaborative Digitization Program:

http://www.bcr.org/training/schedule/ OCLC: http://www.oclc.org/us/en/contentdm/support/

CONTENTdm Western Users Group Meeting, June 4-6, Claremont, CA

New School for Scanning, June 10-12, Jacksonville: http://www.nedcc.org/about/news.ddfl.php

AMIGOS Library Services: http://www.amigos.org/ Others listed on D-Lib: http://www.dlib.org/ Pre-conference workshops: American Library

Association, Library and Information Technology Association, and Society of American Archivists

Digitization Price List

In final review Used for MWDL-related projects To be revised annually Based on photograph scan at $2.00-3.00

Funding for digitization

Popular Utah sources: Library Services Technology Act Utah State Historical Records Advisory Board

Conference program tomorrow (Friday):“Funding Digital Collections: Perspectives from Seekers and Providers”11:00-11:50, Salon 2

Let us know how we can help you!

Sandra McIntyreProgram DirectorMountain West Digital Library801.585.0969sandra.mcintyre@utah.edu

Or contact any Hosting Hub directly(see handout)