parliamentary procedure for council meetings 2016 policon portland, oregon

Download Parliamentary Procedure for Council Meetings 2016 PoliCon Portland, Oregon

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Parliamentary Procedure for Council Meetings 2016 PoliCon Portland, Oregon Slide 2 Questions that Get us 1.How do I bring up something that has already been voted on? 2.Do I count abstentions? 3.How do I handle a substitute motion? 4.How do I know what requires a 2/3 rd s vote? 5.What is out of order? 6.How do you amend the docket? Slide 3 Hi! Im Murphy! Background Slide 4 Yes, Virginia, there was a Robert Background Slide 5 One can scarcely have had much experience in deliberative meetings of Christians without realizing that the best of men (and women), having wills of their own, are liable to attempt to carry out their own views without paying sufficient respect to the rights of their opponents. Henry Robert Background Slide 6 One can scarcely have had much experience in deliberative meetings of Christians without realizing that the best of men (and women), having wills of their own, are liable to attempt to carry out their own views without paying sufficient respect to the rights of their opponents. Henry Robert Background Slide 7 One can scarcely have had much experience in deliberative meetings of Christians without realizing that the best of men (and women), having wills of their own, are liable to attempt to carry out their own views without paying sufficient respect to the rights of their opponents. Henry Robert Background Slide 8 What is Parliamentary Procedure? Foundations Slide 9 Allows all members a say Helps keep the group focused Helps a group come to a decision Foundations Slide 10 The rights of the minority shall be protected for the majority to give to the minority a full, free opportunity to present their side of the case. Foundations Slide 11 The rights of the minority shall be protected for the majority to give to the minority a full, free opportunity to present their side of the case. Foundations Slide 12 The rights of the minority shall be protected The will of the majority shall prevail. Foundations Slide 13 for the minoritygracefully to submit and to recognize the action as that of the entire organization, and cheerfully to assist in carrying it out, until they can secure its repeal. Foundations Slide 14 The rights of the minority shall be protected The will of the majority shall prevail Foundations Slide 15 Parliamentary Procedure takes the weapons of power and turns them into the tools of discernment Foundations Slide 16 The moderator possess the authority necessary for preserving order and for conducting efficiently the business of the body. G-3.0104 Foundations Slide 17 Meetings of councils shall be conducted in accordance with the most recent edition of Robert's Rules of Order Newly Revised, except when it is in contradiction to this Constitution. G-3.0105 Slide 18 I second that e-motion Motions Slide 19 A motion is a formal proposal that the assembly take a certain action. Motions Slide 20 Main Motion 1.Motion moved 2.Seconded 3.Stated by the moderator 4.Call for debate 5.Restated by moderator 6.Vote taken (simple majority) 7.Moderator declares results Slide 21 Amendments 1.Amendment moved 2.Seconded 3.Stated by the moderator 4.Call for debate 5.Restated by moderator 6.Vote taken (simple majority) 7.Moderator declares results Slide 22 Secondary Amendments Can an amendment be amended? Amendments Slide 23 Layers of actions on floor: 3. Secondary Amendment: insert words Louisville Cardinal before the word red. 2. Amendment: insert word red at the end of sentence. 1. Main Motion: That all church doors shall be painted. Amendments Slide 24 Secondary Amendments Can an amendment be amended? Yes Amendments Slide 25 Layers of actions on floor: 3. Secondary Amendment: insert words Louisville Cardinal before the word red. 2. Amendment: insert word red at the end of sentence. 1. Main Motion: That all church doors shall be painted. Amendments Slide 26 Layers of actions on floor: 2. Amendment: insert word Louisville Cardinal red at the end of sentence. 1. Main Motion: That all church doors shall be painted. Amendments Slide 27 Layers of actions on floor: 1. Main Motion: That all church doors shall be painted Louisville Cardinal Red. Amendments Slide 28 Secondary Amendments Can a secondary amendment be amended? Amendments Slide 29 Layers of actions on floor: 4. Additional Amendment: insert words and white at end of sentence 3. Secondary Amendment: insert words Louisville Cardinal before the word red. 2. Amendment: insert word red at the end of sentence. 1. Main Motion: That all church doors shall be painted. Amendments Slide 30 Secondary Amendments Can a secondary amendment be amended? No. Thats just crazy-making. Only one at a time. Amendments Slide 31 Layers of actions on floor: 4. Additional Amendment: insert words and white at end of sentence 3. Secondary Amendment: insert words Louisville Cardinal before the word red. 2. Amendment: insert word red at the end of sentence. 1. Main Motion: That all church doors shall be painted. Amendments Slide 32 Friendly Amendments There is NO parliamentary process for friendly amendments The maker of the motion loses possession of the motion once the discussion process starts Amendments Slide 33 Informally perfecting a motion 1.Motion moved 2.Seconded 3.Stated by the moderator 4.Call for debate 5.Restated by moderator 6.Vote taken (simple majority) 7.Moderator declares results In consultation with Moderator Moderator requests unanimous consent Slide 34 M OTIONS O UT OF O RDER : 1.To refrain from doing something when it possible to simply not do it. 2.To reaffirm a previous action. 3.If it conflicts with the bylaws. Motions that conflict with the corporate charter, constitution, or bylaws of a society are out of order, and if any motion of this kind is adopted, it is null and void. RRNR p. 343 Motions out of order Slide 35 M OTIONS O UT OF O RDER : 1.To refrain from doing something when it possible to simply not do it. 2.To reaffirm a previous action. 3.If it conflicts with the bylaws. 4.If it has already been rejected at the same session. Motions out of order Slide 36 T HINGS T OM WON T TELL YOU THAT J OYCE WOULD 90% of leading a meeting is listening. Slide 37 Practice Session I need a volunteer Practice Session Slide 38 Presbytery of Predestination Motion: That Camp Chilly Brook property (legal description) be sold to Happy Camper Ministries for $675,000 and that the proceeds of the sale be designated for church camp scholarship assistance for middle and high school students of our congregations. Practice Session Slide 39 Presbytery of Predestination Amendment: That Camp Chilly Brook property (legal description) be sold to Happy Camper Ministries for $675,000 and that the proceeds of the sale be designated for church camp scholarship assistance for middle and high school students [strike of our congregations] [insert within the bounds of our presbytery]. Practice Session Slide 40 Presbytery of Predestination Amendment: That Camp Chilly Brook property (legal description) be sold to Happy Camper Ministries for $675,000 and that the proceeds of the sale be designated for church camp scholarship assistance for [insert elementary,] middle and high school students [strike of our congregations] [insert within the bounds of our presbytery]. Practice Session Slide 41 S UBSTITUTE M OTION : Process after the substitute is made: 1.Perfection of the main motion. 2.Perfection of the substitute motion. 3.Shall the substitute become the main motion? 1.The merits of both motions can be debated 2.No amendments in order. Substitute Motion Slide 42 S UBSTITUTE M OTION : Process after the substitute is made: 1.Perfection of the main motion. 2.Perfection of the substitute motion. 3.Shall the substitute become the main motion? 4.After adoption, only editorial amendments are in order Substitute Motion Slide 43 Amendments to Main Motion Amendments to Substitute Shall the substitute motion become the main motion? Main Motion Substitute Perfected Substitute Motion Slide 44 Main Motion Substitute Motion Main Motion Substitute If approved The Substitute becomes the Main Motion Substitute Motion Slide 45 Substitute Substitute Motion Main Motion If not approved The Substitute disappears and the Main Motion remains Substitute Motion Slide 46 Main Motion The motion is before the body for debate and vote Can there be further amendments? Substitute Motion Slide 47 Practice Session I need a volunteer .. Practice Session 2 Slide 48 Presbytery of Predestination Motion: The minimum 2014 terms of call for salary and housing (combined) be increased 3% from last year to $48,240. Practice Session 2 Slide 49 Presbytery of Predestination Substitute Motion: The minimum terms of call for salary and housing (combined) correspond to the school system starting salary for teachers with a mater's degree for the school district where the church is located. Practice Session 2 Slide 50 Why is nothing ever passed by the horse council? Voting Slide 51 V OTING : 1.A plurality is the largest number of votes when three or more choices are given. A plurality that is not a majority never chooses a proposition or elects anyone to office. Voting Slide 52 V OTING : 1.A plurality is the largest number of votes when three or more choices are given. 2.A majority is more than half votes cast. Voting Slide 53 V OTING : 1.A plurality is the largest number of votes when three or more choices are given. 2.A majority is more than half votes cast. If 19 votes are cast, a majority is? If 20 votes are cast, a majority is? If 21 votes are cast, a majority is? Voting Slide 54 V OTING : 1.A plurality is the largest number of votes when three or more choices are given. 2.A majority is more than half votes cast. Abstentions are not votes and do not count in figuring the number necessary for a majority. Voting Slide 55 V OTING : 1.A plurality is the largest number of votes when three or more choices are given. 2.A majority is more than half votes ca

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