parents’ meeting (u) réunion des parents (u) parents’ meeting (u) réunion des parents (u)...
TRANSCRIPT
Parents’ meeting (U) Parents’ meeting (U) Réunion des parents (U)Réunion des parents (U)
October/octobre 2015
Welcome!Bienvenue!
Meeting agendaExecutive team, org chart, volunteers Presentation from Head-coach TreasurerRace coordinator BrandingEvents outside regular OSZ calendarAthlete of the month awards Fund raisingQuestions from parents
Check previous parent meeting slides on www.teamedelweissequipe.com
French and English
Org chart
Selection of Level Reps
U10: Dany Jacob-David. U12: Krista Wheatley U14: Pascale Bazinet. U16: Patrick McCarthy
Inform race secretary if Edelweiss had any scratches for their upcoming race
Prepare “what happened last week” – posting on Facebook or blog on website
Speed camp (U14, U16). Organize the lodging and meal planning for the speed camp. Register the Edelweiss athletes. Confirm the parents who will stay overnight at the cottage. Follow-up on payment for each participant. Tentative Dates:
U14 – February 17-21 (Calabogie) – see Karen Benson (lodging option) U16 – February 3-7 (MSM)
Head coach
A financial update…A financial update……by Chantal Martel, Treasurer…by Chantal Martel, Treasurer
We start off the Year with a positivepositive balance: $18,276$18,276
Last Year as a Club, we spent $75,147$75,147we made $82,844$82,844delta - $7,697$7,697
Please note – this includes
Please note – this includes all transactionsall transactions, including those
, including those
that end up being reimbursed to the Club (example – Club
that end up being reimbursed to the Club (example – Club
pays deposit hotel booking for parents)
pays deposit hotel booking for parents)
So..... where’s the money...So..... where’s the money......coming from?...coming from?
•Christmas Wreaths/Bake sale•SQA return•Edelweiss hosted races•Race fees
$2,350$1,400$8,700$35,800
...going towards?...going towards?
•OSZ/SQA Fees•Equipment (radios, wireless timing, batteries, drill bits, tools, medals, radios rental, brush gates, and more...)•Coaches training•Fitness Training / Nutritionist•Race fees•Mikaela Tommy donation
$17,230$11,450
$540$1,200$28,750$300
A financial update……by Chantal Martel, Treasurer
How about the other activities?How about the other activities?
Money in Money out Difference
Dryland (incl. T-Shirts)BBQ
$5,000 $4,282 $718$205
Trip to Jay PeakDéfi du Carnaval - Le Relais, Lac Beauport Qc
Regroupement U12
$13,160 $1,633
$13,012 $1,612 $240
$148 $21 $240
Pot luck $0 $0 A lot of fun!
Any questions? Also, feel free to see me after if you wish to obtain additional
details on the budget
Because these activities are optional, their cost is absorbed by those choosing to participate.
A financial update……by Chantal Martel, Treasurer
Race Coordinator
STEVE JAGURA
Juges de course-Race officialsFormation des officiels / Training for officials
Niveau 1: 9 ou/or 10 Jan 2016Niveau 2: 14 Nov 2015All Hands: 17 Nov 2015
Bénévolat / VolunteeringContribution monétaireStatistiques saison 2015
Parent involvementRace official and volunteering:
All families should complete level 1 trainingAll families: encouraged to complete level 2All families should contribute to 4 racing
activities (penalties?)
2015 Statistics – Official levelsLevel 1: 48 parentsLevel 2: 29 parentsLevel 3: 1 parent
Utilisation de Google Drive
Inscription pour le bénévolatVolunteering Register
Parents volontaires Edelweiss saison 2015 / Volunteer Parents Edelweiss 2015 season
Please fill in your name in the yellow boxes only/S.V.P. inscrire votre nom dans les cases jaunes seulement
Catégorie/ Category Official Race Position/Poste d'officiel pour la course
Niveau qualif
requis/Qualif Level
requiredRace Type / Type de course Race Type / Type de course Race Type / Type de course Race Type / Type de course
Date : Date : Date : Date : Préparation Date: Préparation Date: Préparation Date: Préparation Date:
Préparation/ Preparation
1Chef préparation de piste/ Course preparation chief 1
2Préparation de piste/Course Preparation 0
3Préparation de piste/Course Preparation 0
4Préparation de piste/Course Preparation 0
5Préparation de piste/Course Preparation 0
6Préparation de piste/Course Preparation 0
7Préparation de piste/Course Preparation 0
8Préparation de piste/Course Preparation 0
9Préparation de piste/Course Preparation 0
10Préparation de piste/Course Preparation 0
Jury Chef de Course/Chief of Race 2
Jury Chef de Course en formation/ In-training Chief of Race 2
Jury Délégué Technique/Technical Director 2
Jury Juge au départ/Start Referee 2
Jury Juge à l'arrivée/Finish Referee 2
Chrono Chef Chrono/Chief Timing 1
Chrono Chef Chrono en formation/In-training Chief of Timing 1
Chrono Chronométreur manuel à l'arrivée/Manuel chrono finish line 1
Chrono Chronométreur 1 + Ordinateur/Timer 1 + Computer 1
Chrono Chronométreur 2 + Ordinateur/Timer 2 + Computer 1
Chrono Starter 1
Chrono Assitant Starter/ Starter assistant 1
Chrono Annonceur/Announcer 0
Chrono Tableau affichage/Board results update - Voir/See note 1 0
Piste/Course Chef de Piste/Chief of Course 2
Chef de Piste en formation/In-training Chief of Course 1
1Équipe de piste/Course team 0
2Équipe de piste/Course team 0
3Équipe de piste/Course team 0
4Équipe de piste/Course team 0
5Équipe de piste/Course team 0
1Dérapeur/Snow plow 0
2Dérapeur/Snow plow 0
3Dérapeur/Snow plow 0
4Dérapeur/Snow plow 0
Juges de Porte/ Gate Judges Chef Juge de Portes/Chief Gate Judge
2
1Juge de Porte/Gate Judge 1
2Juge de Porte/Gate Judge 1
3Juge de Porte/Gate Judge 1
4Juge de Porte/Gate Judge 1
5Juge de Porte/Gate Judge 1
6Juge de Porte/Gate Judge 1
7Juge de Porte/Gate Judge 1
8Juge de Porte/Gate Judge 1
Admin Secrétaire de course/ Race Secretary 0
1Secrétariat, inscription/ Secretary, Registration, see/voir note 2 0
2Secrétariat, inscription/ Secretary, Registration 0
3 0
2015 Statistics
Approx 80% families did 4 + volunteer days
2015 Race Volunteer - U10-U16 Statistics
2015 Race Volunteer – NG Statistics
70% families did 2+ volunteer days
Equipment manager
BrandingProfessional look: Website
Amazing products: Ski Jackets (Karbon)Cow bellsSki Boot bag badgesRed hoodie (Avalanche)Long TshirtDryland Tshirt
Under consideration: Ski straps
ResourcesOSZ Website
Race noticesPoints & StandingsEquipmenthttp://www.skioutaouais.qc.ca/
SQA websiteSki racing rulesAudi draw rules and winnerhttp://www.skiquebec.qc.ca
Sport Bien Etre Based on Safesport (USA)
www.sportbienetre.ca
Equipment U10 U12 U14-U16
Alpine racing helmet
Mandatory Mandatory Mandatory
GS skis Optional Optional Recommended
Slalom skis Optional Optional Recommended
GS poles, slalom poles
Optional Optional Recommended
Edelweiss team jacket
Optional Optional Optional
Mouth guard Optional Optional Recommended
Skin suit Not allowed Not allowed Mandatory
Chin guard Optional Recommended Recommended
Pole guard Optional Recommended Recommended
Shin guard Optional Recommended Recommended
Back Brace Optional Optional Optional
FIS helmet
Events outside OSZ calendarEvent U10 U12 U14-U16
Pre-season ski training (Killington)
Yes Yes Yes
Early season ski training (Tremblant)
Tentative Tentative Tentative
Defi carnaval Le Relais
Yes Yes No
Speed camp No No Yes
Camp Relève No No 2nd year U14- need to qualify
End of season provincials
No Need to qualify Need to qualify
CAN-AM finals No No Need to qualify
Example of expenses for outside events
Expenses Killington (Pre-Season) and Tremblant (Early Season) Trips
Speed camps Defi carnaval LE RELAIS
Accommodation See Next Slide Approx. $100 (arranged by the club) for 4-5 days
$125-150 per night
Meals $30- 50 per day $20-30 per day $30-50 per day
Coaching fees (accommodation, other expenses incl.)
$125 for 3 training days or $50 per training day (paid to club)
Paid hours 14:30-16:00 (only if applicable)
$50 per training day (paid to club)
Lift tickets- Registration
See Next Slide $0 (included in race fees) $86 (fees for 2015)
Pre- and Early Season Trip Pricing Killington, Vermont, December 4-6 (Friday to Sunday; travel Thursday)
Passports and border consent forms (if bringing someone else’s child) required; Travel insurance recommented
Studio Hotel room in Killington Grand Resort Hotel (hillside): $158/night Queen murphy bed plus Queen pull-out; full kitchen in each room Health club with outdoor heated pool and two hot tubs Games room, coin laundry, free WiFi, DVD and X-Box games
3 day lift passes for 2 adults and 2 youths (7-18 years old): $237 See October 10 email for other pricing options
Coaching costs: $125 for 3 days or $50 per day All prices in CAD, including tax RSVP by October 20; Payment due in full by cheque on October 24,
2015 Mont Tremblant, January 7-8 (Thursday to Friday)
Depending on demand, costs TBD (need minimum 12 athletes to proceed) Please express your interest to Karen Benson by October 24
Indicate whether preference would be group accommodations (co-ord by club) or individual
Defi Carnaval Le RelaisSQA will announce quota per clubOnly one person (Nathalie) will be able to do initial
booking this year (acceptance of quota) and request for additional spots
Last year initial quota was 8 but we eventually got all spots requested (15)
Respond to Nathalie if interestedPriority protocol:
2nd Year U12 athletes (last year of eligibility)Siblings of attending 2nd Year U12 athletesAthletes who have never goneU athletesNG athletes
Dates: Check Edelweiss calendarRace fee registration + emergency ID: Sat Oct 24Level II race official: Nov 14All Hands Meeting: Nov 17Holiday wreaths, Volunteer work, Potluck: Sat Nov 14Ski trip (1): Sat Nov 21Ski trip (2): Sat Nov 28Ski trip (3) 3 days: Friday-Sunday Dec 4-6Ski trip (4) 2 days: Thursday-Friday Jan 7-8First day of ski season: Saturday Dec 12Christmas camp: Dec 19-20: Week-end ski training EdelweissDec 21, 22, 27, 28, 29, 30: Christmas camp Edelweiss (U athletes-
included in snow school programs)Sport psychology sessions: 1 U10-U12, 2 U14-U16Edelweiss banquet: Saturday April 2016
Race team fees
• Includes: ACA, SQA, OSZ, Audi, Races & Equipment• Includes: Speed Camp registration for U14/U16
Athlete of the month award
4 themes Mid JanMid FebMid MarchEdelweiss
banquet
Fund raisingSponsor letter is available on
teamedelweissequipe.com
Holiday wreaths:We strongly encourage 5 wreaths per family
Bake sale during race days
Edelweiss = BenefitsKunstadt - Race Team 15% Discount
Regular prices Skis, Equipment, Clothing
Sporting Life – Blue Cards
Racer Nights - savings (Fall) at Kunstadt and Sporting Life stores- check your emails and/or website
Looking for volunteers
DO NOT FORGET!President (start date end March 2016)Banquet coordinator (Event in April
2016)
QUESTIONS???