© E u r o A s i a S P I ² 1 | P a g e

http://www.eurospi.net

Paper Submission Guide

from 2018 onwards

for

Research Papers

Thematic Topic Papers

Version 3, Updated: 28.10.2017, Editor: rmess, ISCN GmbH

Contents

1. Introduction ............................................................................................................................ 2

2. Paper submission step by step ................................................................................................. 2

Step 1: Registration ............................................................................................................................ 2

Step 2: First Paper Upload .................................................................................................................. 4

Step 3: Receive Review and Final Paper Version Upload ................................................................... 7

Figures

Figure 1: SUBMISSION MENU..................................................................................................... 2

Figure 2: Link to Author Registration for Paper Upload ............................................................. 3

Figure 3: Author Registration Form............................................................................................ 4

Figure 4: Select the Right Type of Paper to Submit ................................................................... 5

Figure 5: Login for Research Paper Upload ................................................................................ 5

Figure 6: Login for Thematic Paper Upload ................................................................................ 6

Figure 7: Upload FIRST or FINAL (CAMERA READY) Paper ......................................................... 7

Figure 8: Receive Reviews for Refinement ................................................................................. 7

Figure 9: Upload of Paper Final Version ..................................................................................... 8

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 2 | P a g e

1. Introduction

Since 2006 we have been using an e-commerce and password controlled system for

Authors registration

Paper submission

Paper review and

Final paper submission.

You have to follow the following three basic steps:

1. Registration

2. Paper Upload

3. Receiving the review notes and decisions and final paper submission.

2. Paper submission step by step

Step 1: Author Registration for Paper Upload

You have to register at http://www.eurospi.net by selecting the menu item “Submission” and follow

the link “Author registration” (see Figures 1 and 2).

Figure 1: SUBMISSION MENU

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 3 | P a g e

Figure 2: Link to Author Registration for Paper Upload

Note 1: Do not confuse author registration with the registration for attendance to the conference. An author registration gives you can account to upload papers, to receive reviews and to upload refined papers, but for the attendance additionally the normal attendee registration function will have to be used.

Note 2: If you have already registered and you remember your login details then you do not need to register as author again, just proceed with step 2. If you register again the system will change your password and your old password becomes invalid.

In the author registration form (see Figure 3) you have to enter their email address first and press

“shift”. If you have registered before (in a previous EuroSPI conference) your name will be displayed.

The address details are not displayed and have to be entered again. This is due data protection.

By choosing the button “send” you will be registered with the entered login name and a random

password will be generated. Your userID (login name) and your password will be sent to you by

email. You will receive an email with your login details. If you did not receive an email send a request

with email title “EuroSPI Password” to rmess@iscn.com to check your password.

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 4 | P a g e

If you have registered before, the system (after entering your email and pressing the shift key) will show your name. You still have to enter the address details again. This is due to data protection.

Figure 3: Author Registration Form

Step 2: First Paper Upload

After registering you can select between

Workshop Paper Submission

Research Paper Submission

Experience/Industry Paper Submission

PhD Paper Submission

You have to choose then either research paper of thematic topic paper submission and log in to get

access to the upload function (see Figure 4).

If you choose “next”, the system will send you your new password by email.

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 5 | P a g e

Figure 4: Select the Right Type of Paper to Submit

Figure 5: Login for Research Paper Upload

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 6 | P a g e

Figure 6: Login for Thematic Paper Upload

After logging in you will see your private upload and working area. In this area you can upload papers

by choosing the document type, entering the document title, uploading the file and choosing FIRST

VERSION or FINAL (CAMERA READY) VERSION (in the combo box). (see Figure 7)

Important Note:

FIRST VERSION represents a paper that is submitted for review.

FINAL (CAMERA READY) VERSION represents a paper that has been refined based on review

comments and is being submitted for publication.

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 7 | P a g e

Figure 7: Upload FIRST or FINAL (CAMERA READY) Paper

Step 3: Receive Review and Final Paper Version Upload

After logging in you will see your private upload and working area. When scrolling down you can see

the papers you have submitted. In this submission table (if reviews have been performed and

uploaded) you can directly see the reviews and the review decision (see Figure 8).

Figure 8: Receive Reviews for Refinement

After reworking your paper please upload this paper as FINAL VERSION with the paper upload

function again (see Figure 9).

EuroSPI 2015 2015.eurospi.net

© E u r o A s i a S P I ² 8 | P a g e

Important Note:

For the first version of a paper only one copy (the latest) will be kept by the system.

For the final version of a paper only one copy (the latest) will be kept by the system.

Figure 9: Upload of Paper Final Version

After reworking your paper please upload this paper as FINAL (CAMERA READY) VERSION.