page numbering guideline

8/18/2019 Page Numbering Guideline

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Created by Samin Ishraq Siddiquee, TA

Dear Interns,

This email concerns the page number formatting protocols of your internship report.

As you are aware, you are supposed to insert page numbers in the form i,ii, etc. in some areas, 1,2,3,etc.

in other areas and no page numbers in some areas.

The following document is designed to provide assistance in this matter.

Different page numbers are assigned by ‘breaking down’ your word document into multiple

‘sections’ using ‘section breaks.’ Section breaks help you to modify page numbering options in

each section, without affecting the numbering options in other sections.

Section breaks are inserted by using the ‘Breaks’ option under Page Layout.See image below:


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Before we learn how to use section breaks let us take a look at how page numbers are to be assigned to

the document. Please note the following sequence of pages for your affiliation report.

Note: As the university website has provided the Cover Page, Title Page and Letter of Endorsement in a

single word document (http://www.aiub.edu/internship-report-formats-spring-2016), you do not have

to type these pages separately again. Hence, the first page of your report will start fromLetter ofTransmittal.

Cover Page No Page Number

Title Page No Page Number

Letter of Endorsement No Page Number

Start of Word Document containing your report.

Letter of Transmittal No Page Number

Acknowledgment Page Number (i)

Executive Summary Page Number (ii)

Table of Contents No Page Number

From start of “Chapter 2” to last page of “Chapter 6” Start of page number 1

Reference & CV No Page Number

Se arate Section

Se arate Section

Se arate Section

Se arate Section

The first page of chapter 2, that is introduction, should bear age number 1. This will

continue as 2, 3, 4, 5, 6, etc. until you reach the last page of chapter 6. There will be no

page numbers beyond that.

Should be separate

document, as

provided by

university


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Now that you know the system of page numbering required, let us proceed to learn how such

numbering can be applied.

A particular section can be 1 page, for example in the case of Letter of Transmittal (no page numbering),

or 2 pages, in the case of Acknowledgements and Executive Summary ( page numbering i & ii).

An example will clarify this method.

For the first section, that is Letter of Transmittal, we know that it is a one page section.

Hence we insert a section break at the end of that page. Since we have no pages before Letter of

Transmittal, we do not need to insert any section breaks before the page.

Please refer to the Page 1, to find out how to insert a break. Before you can insert the break, please click

on the Show/Hide button. See Below.

Clicking on this button will allow you to find out the end of the page, and also to help you in the next

section.

Once you have clicked on the Show/Hide Button, your document will look like such:


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Once you click the Show/Hide button, will be able to insert the Section Break , as discussed in the first

page. Once you insert the section break, your document will look like such:

This is the end of your

document


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Once you have inserted a section, click on the Show/Hide button again to deactivate the icons.

Once you have created a section break, proceed to the immediate next page,which is the first page of

the next section.

You will need to open the header and footer. This is done by left double clicking the top of the page.

Once you double click, you will see the following:

This is your section break


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Please click on the header area of the page, and click on the “Link to Previous” button. It will then

deactivate, which will be seen as:

Next, click on the footer area of the same page and repeat the deactivation of “Link to Previous.”


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Next, scroll up and click on the first page of the section which you just created, then click on Insert in

the Menu Bar, as seen below. Then click on Page Number, and then on Bottom of Page.

Please select the page number, as is show in the image below.

Once, completed, click on Page Number, under Design, and then click on Format Page Number. Please

see below.


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Next, you will see the page number format tool bar. Please click on 1,2,3 if you want this style, or i,ii,iii

if you want roman numerals. Please see image below.


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Next, modify the Page Numbering option by clicking on Start at and inserting 1 or i, whichever you

need. Please see below.


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Repeat these steps for each section. A video link on YouTube is attached below

showing how this is done:

https://www.youtube.com/watch?v=TaEk_8I6vuY

Thank You

page numbering guideline

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