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Defense Finance and Accounting Service Integrity - Service - Innovation Integrity - Service - Innovation OVERVIEW of DEFENSE CIVILIAN PAYROLL SYSTEM (DCPS) INDIANAPOLIS PAYROLL OFFICE

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Page 1: OVERVIEW of DEFENSE CIVILIAN PAYROLL SYSTEM (DCPS … DCO/OVERVIEW OF DCPS … · OVERVIEW of DEFENSE CIVILIAN PAYROLL SYSTEM (DCPS) ... SASO e-mail for DCPS access issues: ... Debt

Defense Finance and Accounting Service

Integrity - Service - Innovation

Integrity - Service - Innovation

OVERVIEW of DEFENSE CIVILIAN PAYROLL

SYSTEM (DCPS)

INDIANAPOLIS PAYROLL OFFICE

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Defense Finance and Accounting Service

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CSR Resources

DFAS.MIL General information for Civilian employees

http://www.dfas.mil/civilianemployees.html\

DFAS4DOD https://dfas4dod.dfas.mil/ CSR & TIMEKEEPER manuals Payroll Office Advisories (POAs) Payroll Office Forms (DD 2875, D 2929, VRA’s, Union Info change form, etc.) DCPS Web-based Training

DOD Regulations DoD FRM - Volume 8

http://comptroller.defense.gov/Portals/45/documents/fmr/Volume_08.pdf

DoD Issuances http://www.dtic.mil/whs/directives/corres/html/CPM_table2.html

OPM.GOV

General regulations for civilian employees http://www.opm.gov/

4/15/2015 Integrity - Service - Innovation 3

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Access to DCPS

DD2875 SYSTEM AUTHORIZATION ACCESS REQUEST (SAAR)

DD2929

DEFENSE CIVILIAN PAY SYSTEM (DCPS) NON-PAYROLL OFFICE ACCESS FORM

DCPS Security Awareness Course

Completed forms are submitted on a Security Establishment ticket.

SASO e-mail for DCPS access issues: [email protected] https://dfas4dod.dfas.mil/systems/dcps/consolid/Index.htm

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MIAP

DCPS is accessed through the MIAP website

MIAP is not part of DCPS; it is portal to get to DCPS securely

https://miap.csd.disa.mil/portal.html

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DCPS database selection

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USERID AND PASSWORD

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DCPS CONSENT BANNER

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BROADCAST MESSAGE

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SECURITY SIGN ON

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DCPS CSR MAIN MENU

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OPTION 1 MAIN MENU: EMPLOYEE DATA MENU

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OPTION 2 MAIN MENU: LEAVE MENU

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OPTION 3 MAIN MENU: ON-LINE INQUIRIES MENU

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OPTION 2 : MASTER HISTORY SCREEN

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OPTION 3: PAY DETAIL

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OPTION 4: MASTER EMPLOYEE INQUIRY

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OPTION 6: PAYROLL OFFICE TABLES MENU (VIEW ONLY)

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OPTION 8: CENTRAL TABLE MENU (VIEW ONLY)

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OPTION 9: OVERSEAS ALLOWANCES-ADVANCES/PAYMENT/ADJUSTMENT

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OPTION 10: ACCOUNTING DATA

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OPTION 4 MAIN MENU: TABLES MAINTENANCE MENU

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OPTION 6 MAIN MENU: CSR REPORTS MENU

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OPTION 7 MAIN MENU: TIME AND ATTENDANCE MENU

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OPTION 8 MAIN MENU: IN LIEU OF LEAVE AND EARNINGS STATEMENT

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OPTION 9 MAIN MENU: DEBT COLLECTION MENU

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Defense Finance and Accounting Service

Integrity - Service - Innovation

Remedy Overview

Integrity - Service - Innovation

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Remedy

Remedy system allows for communication between the Payroll office, CSR, and HR offices Tickets can be entered requesting assistance in processing or

payroll inquiries Documents can be attached to tickets for validation

Remedy titles have Customer Expectation timelines Expectations vary for each title and are noted in the following slides

Imaging - Electronic Document Management system Remedy is the preferred method for submitting requests –

supporting documentation may be faxed to Imaging Fax number for Imaging: 866-401-5849

Integrity - Service - Innovation

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Access to REMEDY

DD2875 - System Authorization Access Request (SAAR) &

Remedy Security Rules of Behavior

Please submit completed form via CSR 2875 ticket.

Please submit Remedy Client Update ticket to update your information (phone number, address, etc) or if you wish to group Remedy users together.

https://dfas4dod.dfas.mil/systems/dcps/consolid/FORMS/remedy2875srob.pdf

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Remedy Ticket Titles and Timelines

3–Day Special Pay Hot/Non-Pay Security Violations Deductions/1Sub Titles – Field Service Receipt Workarounds-HQE

5-Day HR Request for Debt Offset Deceased Military Deposit/Hot Item **PRO ONLY** Workarounds Remedy Client Update

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Remedy Ticket Titles and Customer Expectations

5-Day (cont.) Security-DCPS Termination Timekeeper Inquiries TSP-FERCCA **PRO ONLY** Arbitration-History request

10-Day ADS Payment Request **PRO ONLY** 401K Loans Aggregate Limit Allotment Inquiry Arbitration/Decision (DODEA) Butterbaugh Claim

4/15/2015 Integrity - Service - Innovation 34

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Remedy Ticket Titles and Customer Expectations

10-Day Check/EFT Not Received Debt Hearing Debt Refund Deductions (18 sub-titles) DeFacto Donated Leave FEGLI FEHB-Other Foreign Allowances

• LQA Inquiries; SF1190 Advance Payments: Other Allowances

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Remedy Ticket Titles and Customer Expectations

10-Day (cont.) Garnishment Leave and Home Leave NAF/401K Non-Standard DCPS Report Request OPM Inquiries (comes from OPM) Physicians Comparability Allowance Report Print Problems Reservist Differential

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Remedy Ticket Titles and Customer Expectations

10-Day (cont.) Retirement Security Establishment Severance SF1150 Input SF1150 Request SF-50 Student Loan Tables-2 Sub Titles Tax Inquiry Terminal Leave TSP USERRA - Letters

4/15/2015 Integrity - Service - Innovation 37

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Remedy Ticket Titles and Customer Expectations

10-Day (cont.) Voluntary Repayment Agreement VSIP/VERA Installments W-2 W-2 Reissues

15-Day Arbitration Interest Calculation (DODEA) Debt Inquiry Workers Comp Leave Buy Back - Payment Offline History Print Request Preconversion Issues Retirement – Settlement **PRO ONLY** Settlement Inquiry TSP Settlement

4/15/2015 Integrity - Service - Innovation 38

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Remedy Ticket Titles and Customer Expectations

30-Day Accounting Vouchers Arbitration (DODEA)

• Audits • Copy of Check Request • TSP History Request

Debt Waiver – LQA Project Debt Waiver – Debt Waiver Law/Contingency Leave

• 2 Sub-titles Military Deposit Application Military Deposit Payment Military Deposit Paid in Full TSP-Debt USERRA-Request Workers Comp Leave Buy Back - Submission NAREA

4/15/2015 Integrity - Service - Innovation 39

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Remedy Ticket Titles and Customer Expectations

60-Day Debt Audit Leave Audits

• 2 Sub-titles Pay Audits

• 5 Sub-titles Sunday Premium for Part-Time Employees TSP Audit

90-Day

Retirement Code Changes

150-Day FERCCA

4/15/2015 Integrity - Service - Innovation 40

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ESSENTIAL INFORMATION

Ensure remedy titles are used appropriately

Incorrect titles will be corrected by the PRO and may result in longer work times

HOT-NON PAY title is restricted to HRO only

Allotment inquiry, MSD hot item, and Misc pay titles restricted to PRO only

CSR 2875 restricted to CSR only

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Questions

Integrity - Service - Innovation