Overview and Scrutiny

Functioning Scrutiny

Chesterfield Borough Council

Anita Cunningham, Policy and Scrutiny OfficerChesterfield Borough Council

Presentation to East Midlands Councils’ Scrutiny Network, 12 December 2014

Functioning Overview and Scrutiny

External Review 2010/11

Current arrangements introduced following INLOGOV external review in 2010

Constitution and Scrutiny Procedure Rules overhauled and the following new arrangements adopted 2011 subject to annual evaluation and review.

Functioning Overview and Scrutiny

External Review Recommendations/Outcomes 1. New Structure aligned to Corporate Priorities

2. Scrutiny Link Officers

3. Pre-agenda Meetings

4. Fully Scoped Scrutiny Reviews

5. Additional 0.5FTE Scrutiny Officer

6. More accessible Scrutiny Protocols

7. Member/Officer development on role of Scrutiny

8. Executive inviting Scrutiny to look at certain issues

Forward Plan & Pre-decision/Pro-active Scrutiny

Some reports to Full Council

Informal Scrutiny / Executive Cllr meetings

Overview and Scrutiny Committee Structure3 OSCs aligned to Executive Remits

Overview and Performance Scrutiny Forum

* High Performing Council * Policy, Planning & Budget Framework * Call- In Procedure

Chair (Co) Members (16)

Enterprise and

Wellbeing Scrutiny Committee

*Public & Private Housing *Business Development *Regeneration & Employment *Sustainability *Sport & Leisure

Community, Customer and

Organisational Scrutiny Committee

*Health *Community Safety (C&D) *Customer Services *Tourism/Market/Culture *Outsourced/Shared Services

Chair Chair Vice Chair Vice Chair Members (8) Members (8)

Functioning Overview and Scrutiny

Scrutiny Project Groups (time limited)

All OSCs can appoint Scrutiny Project Groups

SPGs - at least 3 members

SPGs - can include any council member or officer

OSC will agree remit / membership / duration / reporting back procedures / private (by default) or public status.

Functioning Overview and Scrutiny

Protocols and Scoping Documents

New Constitutional Scrutiny Procedure Rules

New Call-in Rules

Handbook (internal) for Effective Scrutiny

Guidance for Scrutiny Project Groups

SPG Brief / Scoping Proforma

Standard SPG Report Format

Other optional proforma’s available, ie project plan

Functioning Overview and Scrutiny

Support and Resourcing • Policy and Scrutiny Officer (Policy Section, Business

Transformation Directorate)

• Advice and development for overview and scrutiny function / horizon scanning.

• Work Programme and Monitoring management / co-ordination.

• Scrutiny and Committee Co-ordinators (Governance Directorate)

• Support scrutiny work (including scrutiny project / policy development groups), scrutiny committee arrangements / support.

• Scrutiny Link Officers (all directorates / services)

• Act as communication / information conduit between scrutiny and service areas.

• Service Officers and Managers

• To produce information, documents and specialist service knowledge requested by scrutiny.

Functioning Overview and ScrutinyScrutiny Link Officer

Env. Health Directorate / Service Link

Officer

Business Transformation

Directorate / Service Link

Officer

Finance Directorate / Service Link

Officer

Regeneration Directorate / Service Link

Officer

Housing Directorate / Service Link

Officer

Overview and

Scrutiny

Functioning Overview and Scrutiny

Pre Agenda Meetings

Informal discussion to agree scrutiny needs / papers for the committee meeting.

Not a pre run of the committee meeting.

Involves Service Manager / Officer, Scrutiny Chair and Policy Scrutiny Officer.

Functioning Overview and Scrutiny

External Review Recommendations/Outcomes 1. New Structure aligned to Corporate Priorities

2. Scrutiny Link Officers

3. Pre-agenda Meetings

4. Fully Scoped Scrutiny Reviews

5. Additional 0.5FTE Scrutiny Officer

6. More accessible Scrutiny Protocols

7. Member/Officer development on role of Scrutiny

8. Executive inviting Scrutiny to look at certain issues

Forward Plan & Pre-decision/Pro-active Scrutiny

Some reports to Full Council

Informal Scrutiny / Executive Cllr meetings

Functioning Overview and Scrutiny

Collaborative Scrutiny

• Joint Overview & Scrutiny Panel with North East Derbyshire and Bolsover District Councils

• Sheffield City Region Combined Authority Scrutiny Committee

• Potential Derbyshire Combined Authority Scrutiny Committee ?

• Health

• Police and Crime Panel

Functioning Overview and Scrutiny

Questions

and

discussion …..