overseas trip guidelines

8/14/2019 Overseas Trip Guidelines

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SingaporeScouts .! *1.1. -: l i i \

A. PROCEDUREORORGANISINGNTERNATIONALVERSEASCOUT CTIV]TIESEVENTSFORGROUP DISTRICT NDAREA1 Arrangeora discussion it h he Internationalommissionerr th e Relevant xecutive n theactivity/event.opics or th e discussionnclude bjectives,ates, enue,duration, ontingentsize,participants,rogramme,raining,ransportation,osts, lanning,pprovals,tc .2. Dependingn the activity/event,he discussionhould tart romat least hreemonthso twoyearsbeforetscommencement.3 Once he activitys confirmed nd approved,he organizerhould ommence reparatoryor kimmediately.4. The forms equiredor the activity/eventre as follows: Forms an be downloadedrom ourWebsite). [Form:NT-01] egistrationorm orCubScouts, couts, Ventures. [Form: NT-02]Registrationorm orAdultLeaders Roversr IForm:NT-03]nternationalverseas ctivity/EventorOrganizers. Form:BF01-01MFA)Listof participantsorOrganizers

All details nd equirement sentionedn he ormsmustbeduly illed ndcomplied ith.Failureto doso maydelay heprocessnddelay ourplan.5 Submit ll herequiredorms o theHQ (Attention:nternationalommissioner)ogether ith hefollowing ocumentsmonths rior eparture. Travelnsurance ertif icate. FlighttineraryArrival&Departure). Accommodationsr Tentative rogramme,r SummaU f Leaders ndParticipantsinclusivef payments,extof kinetc) n excel heet,r Point f Contact hile ontingentsoverseas.. Payment etails ummary. A copyof thepassport etails Validity eriod f at least06 months rior o departure ate)6. Thecontingenteadern charge f the eventmustgo MF Awebsiteo registerhe group or he

activity/eventmonthpriordeparture. tto://www.mfa.gov.sq/interneUeregister/eregister.html

TH ESINGAPORECOUT SSOCIATION1 Bishan t12Singapore79808Tel: 259 858 Fax: 2592118Website:ft ://www.scout.org.sgmail: [email protected]


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SingaporeScouts

B. PROCEDURE OR PARTICIPATING UTHORISEDNTERNATIONAL VERSEASSGOUTACT|V|TIES/EVENTSy TND|V|DUALSSGOUTS R LEADERS)PARTICIPATING N OVERSEASEVENT1 Readan dunderstandhecontent nd equirementsf theevent s posted n hewebsite f heAssociationr n hecircularsent o theunits. lease ontacthe nternationalelations eoartmentfor clarifications,f necessary.2. All he details nd requirements entionedn th e orm/smustbe duly illedan dcomplied ithFailureo do so may esultndelay r disqualif ication.. [FormNT-01]orCu bScouts, couts Venturesr [FormNT-02]foreaders Roversr Twopassport-sizehotographsin Uniform). A copyof thepassport etails Validity eriod f at least06 months rior o departure ate). Participationees (accordingo requirementss mentioned)r A Letter f Authorisationf the ee s o be debitedrom he accounts t HQ3 Submit he form/sand requirementso HQ (Attention:nternationalommissioner),efore heclosing ate, ogether ith henon efundableeposit.General nformation. Participantsayapply orsubsidiesrom heirUnits,Districtsr Areas.. Only egistered embers illbe allowedo participaten he nternationalverseas coutEvent. Registered dultLeaders f a t least iv e (05)continuousearsof membershipnd wh o arecurrentWoodbadgeoldersmayapply o bea Contingenteader.Pleaseapply o Internationalommissionert [email protected] : Mr Tan CheongKiong(lnternationalommissionerat east neweekbeforeheclosing ateof registration.

" : ir , . , , , , : : , : ri , . , : ! , j : . :r .: tr ia tr i i : , . : . , : :r :, .i l } , :r .;: ; i - . ii l ' : | 1 .,::, :li; i a!aia| rt i) l i i. l

TH ESINGAPORECOUT SSOCIATION1 Bishan t12Singapore79808Tel: 259 858 Fax: 2592118Website:ttp:i,vww.scout.org-sgmai|:[email protected]


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THE $I]{GAPORE SCOUT ASSOCIATIOilINTERNATIONAL COUTEVENTSAPPLICATIONFORM

FORM INT-01 : For Cadet Scoufs, Scoufs, Venture Scouts & Rover ScoufsINSTRUCTIONS Fill n the form neatly.Al l detailsmust be givenwheneverapplicable.The Sponsoring Authority, Unit Leader ,District Commissioner and a Parent must endorse the application. f subsidy is required rom the AREA, this form must beendorsedby the AREA COMMISSIONER,hrough he DistrictCommissioner. he applicationorm must be submitted ogetherwiththe depositbefore he closingdate.NOTE lf the above nstructions re not fully followed, ourapplicationwill be rejected.

EVENT:DATES:

Ref. No.

VENUE:IAI PERSONAL ARTTCULARSName n Block ettersaccordingo NRICNRIC PassportNo :NationalityParent's Guardian'sResidential ddressTel:E-MailAddress

Passport xpiryDateRel ig ion:ParenfsContactNo :

Pager

Dateof BirthSex

HP

Nameof School College University _Address :Tel: Fax No:Class if n School College University) OccupationIBI MEMBERSHTPECORDSECTION NAMEOFUNIT FROM To HIGHESTACHIEVEMENTCadetScoutScoutVentureScoutRoverScout[Ct SCOUTTRAINING ACHIEVEMENTcouses attended.badqesawa]ded.etc]SECTION COURSESATTENDED BADGESAWARDED OTHERS

IDI TNTERNATTONALVERSEAS GOUTEVENTSPART|C|PAT|ONSECTION OVERSEASVENTS DATES


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LOCAL SCOUT EVENTS PARTICIPATION DISTRICT AREA / NATIONALLEVEL)EVENTS LEVEL YEAR

Applicant'sName Applicant'sSignature DatelFl RECOMMENDATTONSTheabove-namedpplicants recommendedo participaten he NTERNATIONALCOUTEVENT

Nameof ScoutLeader Signature f ScoutLeader Date

Nameof SponsoringAuthority Signaturef Sponsoringuthority Date

Name f District ommissioner Signature f DistrictCommissioner n^+^

lc l AREASUBSIDYAuthorised y AREACOMMISSIONER)

Theabove-named pplicant, offromAREAFUNDS.nit s approved or a subsidy or a subsidyof $

Name fAREACommissioner Siqnaturef AREACommissioner Date

[H]PARENTAL ONSENT AGREEMENT(NRrC PASSPORTNO.) has applied.

(a )(b )

I allowmy son to participaten the International verseasScout Eventand all the meetingsand practicesn preparationor theI will not hold he ContingentLeader, he AssistantLeaders,The SingaporeScoutAssociation r the Organisers or the event,I agree o paya non-refundableeposit f$ if my son shouldwithdrawbefore he departure or the event. f the

Name f Parent Signature

Fee : Non-Refundable epositCheque

BalanceReceipt No :eceived


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PastePhoto nScoutUniformHere

INSTRUCTIONSFill n the formneatly. ll detailsmustbe givenwhenever pplicable.he SponsoringAuthority,Unit Leader DistrictCommissionerndAreaCommissionerustendorseheapplicationorm. Theapplicationormmustbe submittedogether ith hedepositbefore he closing ate.NOTE lf the above nstructions re not fully followed, ourapplicationwill be rejected.

EVENTDATES

Ref. No.VENUE:

lAl PERSONAL ARTTCULARSName n BlockLettersaccordingo NRIC :NRIC Passport o Dateof Birth

ReligionAoe: Sex:

MartialStatus No of ChildrenationalitySpouse's ameResidentialddressTelephone os (Home)_(pager )E-MailAddress

(Handphone

Name of School CompanyAddress :Telephone osOrcupation:

Fax No :Working Hours :

lB l MEMBERSHTPECORDAPPOINTMENT SCOUT YEAR

lcl scouT TRATNTNGEcoRDsCOURSESISEM/NARS4'/ORKSHOPS VENUE DATE

ID]OVERSEAS GOUTEVENTSPARTIGIPATIONGonference.Jamborees/Exchanoeroqrammes.etcEYENIS VENUE YEAR APPOINTMENT/CAPACITY

THE SII{GAPORE SCOUT ASSOCIATIOI{INTERNATIONAL COUTEVENTS.APPLICATIONFORM

FORM INT-02 : For Adutt Leaders


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IEILOCALSCOUTEVENTS RGANTSERSDTSTRTCTAREA NATTONALEVEL)EYENIS VENUE YEAR APPOINTMENT/CAPACITY

(F) NVOLVEMENTTH SCOUTINGDISTRICT/AREA/NATIONALEVEL)OVER HELAST5 YEARSCOURSES/SEM/NARS/ORKSHOPS VENUE

I DatelF l RECOMMENpATTONSTheabove-namedpplicants recommendedo participaten he NTERNATIONALCOUTEVENT.

Nameof SponsoringAuthority Signaturef Sponsoringuthority

Name f District ommissioner Signaturef District ommissioner Date

Name f AreaCommissioner Signature f Area Commissioner DateIGIAREASUBSIDY lf applicable)

The above-named pplicant, ofUnit sapprovedora subsidyof $ _ fromAREAFUNDS

Name fAREACommissioner Siqnaturef AREACommissioner Date

For Official Use Onlv

Event Fee :Application receivedon :

Non-Refundable epositAmount received :

BalanceCheque:Amount:Amount:

Receiptssued ReceiptNo& Date :Receiptssued ReceiptNo& Date :Remarkslfany)


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THE SINGAPORE SGOUT A$SOGIATIO]TINTERNATIONAL GOUTEVENTFORMFORM INT-03: FORORGANISERS LEADERS

-tTitleof Event l--- ,VenueNameof Organiser(s)AOOTCSS I

PleasendicateYes'or'No' in the bracket ftereachouestion1 Haveyouobtained onsentrom heparent legalguardian f he participants?2 Haveyouobtained pprovalrom he sponsoringuthority ndECACof MOE?lf yes,please ttach copyof the documents.3 Have heparticipantsbtained xit Permit romCMPB, f required?4 Haveyoucheckedo ensurehatal l participantsre cunently egistered embers

of TheAssociation?5 Haveyou nsured ll he participantsor hewholeduration,nclusiveravellingtimeof heEvent?6 Haveyouchecked ll heparticipantsre medicallyit or he Event? t I7 Haveyoucheckedf health ertificate rvisa s requiredor he country f visit? I 18 Haveyoucheckedo ensure hatal l he passportsrevalid orat leastsix months t 1before he date of departure?9 Haveyou preparedhe participantsdequatelyncludingraining essionsor he Event? t I'10 Haveyou nstilledn theparticipantshat heyare he'ambassadors'f ourCountry? t 111 Please ttach equestf anyassistances requiredromTheAssociation. t 112 Please ttachtenerary f the ravel nd Programme f theEventwithdetails. I l

Note ,f tt e answer s 'No' o any item istedabove,pleasestateyour reason(s) n a separate heetofpaper.Submitted y :Nameof Leader /cAddressTel No.Signature f Leader/cDate:

NRICNo .

Ntt I Kuu I I(JN!' :(a ) Organisers rom Scout Unit(s),Districtand Area are required o submit this set of form and a copy of

Listof Partcioantsorm.(b) lf assistances not equiredromTheAssociation,wo copies f this ormsmustbe submittedo TheAssociation,t leastonemonth before he departure ate of the Event.(c) lf assistances requiredromTheAssociation,t east hreemonths'advance otice s required.(d) ScoutUnits ponsored yschools, pprovalrom he SchoolPrincipalsndECACof MOEmustbe obtained efore ubmittingthis orm o TheAssociation.(e) Organisers rerequiredo fill nal ldetails nal l partsof hisset of forms.

Fax No.Designation:


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As of 1910212007 1 34

Form:BF01-01MFA)DETA.ILSF TINERARYPARTICIPANTSOROVERSEASXCURSION(FOR HEREFERENCEFTHEMINISTRYFFOREIGNFFAIRS)Nct* 1 : Fleasecl MFA l{iei:site Qne $$rli Fefcie date *icversea: ex(uf$roii1+d* * Reoister

The website is : http:llwww.rnta.goy.sg/in ternetJsresisterleregister "tttrnlNals : . pl$a$eattacheC llrsJcfnl rde: the Grilup Re3istfalion

Title:

Fo m BFOI-MFA

DepatureDetails:Destination oFlightNumberDate:FTD (S'pore);ETA Destination):("Provide therdetailsof travel f not by air)Local Informationcontact details of School Rep n SingaporeName:TelephoneNumberHandphone:

Tour Agent (Lcal -Singaporc)Contact detailsName:Fulladdress Singapore)

Te lnumber:Handphoneo:

ReturningDelai l6:Retuming rom:FlightNumber:Date:ETD Destination):ETA S'pore):

Overeeas nformationOrganber(s) Contact details AccommodationName:FulladdressoveEeas:Tel number country,areaode)Handphoneautorcam)o:Tour Agent (Ove6eas) Contact detailsName:Ful l addres (Ove6eas) :Tel number (@untry,area @de)Handphone o (muntry area 6de):

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