Outlook Tips Your IT Department Never Told You About

Quick E-mail Tip #1

Create a new Message, Appointment, or Contact while Outlook is minimized. Simply right-click the Outlook icon on your Taskbar.

Quick E-mail Tip #2

Add a flag to a e-mail message to help you better manage your mail.

Quick E-mail Tip #3

Add a reminder to an outgoing e-mail message when you want a response by a certain date.

Quick E-mail Tip #4

Forward multiple messages as one item.

Quick E-mail Tip #5

Use an Outlook signature to bring in commonly used phrases.

Quick E-mail Tip #6

Rename folders with an * or _ to reorder them in the folder list.

Quick E-mail Tip #6

Insert a screenshot into an e-mail message

Quick E-mail Tip #7

Reduce clutter with the Clean Up Conversation feature.

Quick E-mail Tip #8

Resend or recall your e-mail message – this being successful depends on the settings in the recipient’s version of Outlook…but it is worth a try!

Junk E-Mail Tip #1

Periodically review the Junk E-Mail folder for legitimate messages that were incorrectly classified as junk.

Junk E-Mail Tip #2

Review items first – then empty Junk E-Mail folder if not needed to free space.

Junk E-Mail Tip #3

Add senders to the Blocked Senders list to reduce unwanted e-mail.

Junk E-Mail Tip #4

Junk E-Mail Tip #5

Customizing Tip #1

Customize the To-Do Bar

Customizing Tip #2

Customize the Reading Pane

Customizing Tip #3

Automate common tasks with Quick Steps

Customizing Tip #4

Use Rules to handle messages or appointments.

Customizing Tip #5

Intercept sent emails with the Defer rule

Customizing Tip #6

Highlight incoming messages with text colors and fonts.

Customizing Tip #7

Empty deleted items on exit or open your Calendar when Outlook starts.

Searching Tip #1

Add a folder to Favorites, and minimize the Favorites group.

Searching Tip #2

Use Quick Search and Search Tools commands.

Searching Tip #3

Create a Search Folder for commonly searched information.

Searching Tip #4

Use Conversation View to see all the messages in a thread. Collapse the thread when needed.

Calendar Tip #1

Navigate in the Calendar with Ctrl+G

Calendar Tip #2

Using the Scheduling Assistant to see free/busy time when creating meeting requests.

Calendar Tip #3

View any combination of days in the calendar by selecting those days on the navigation calendar.

Calendar Tip #4

Create Group Calendars to view multiple peoples’ appointments with just a few clicks.

Calendar Tip #5

Create meetings for people in multiple time zones, at a time when they might all be awake!http://www.timeanddate.com/worldclock/meeting.html

Keyboard Tip

Use keyboard shortcuts to move around or perform tasks in Outlook.

Where to find these and other useful tips

http://office.microsoft.com/en-us/training/

http://www.timeanddate.com/worldclock/meeting.html

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