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Our Savior Lutheran ChurchMLC Meeting – 01/20/2020

AGENDA

Opening devotion and prayer

Minutes Previous month (Attachment I, page #2)

Financial Report Previous month (Attachment II, page #3)

Old Business Ministry Teams

o YMT (Attachment III, page #8)o CMT (Attachment IV, page #10)

Reportso BLM minutes (Attachment V, page #12)

Task Force reportso Call team o Generis

Other

New Business Position descriptions (Attachment V, page #13) Cell phone policy Other

Closing prayer (Next meeting February 17th at 5:30)

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(Attachment I – Last Month’s minutes)Our Savior Lutheran Church

MLC Meeting – 12/16/19MINUTES

Opening devotion and prayerPresent are: Pastor Lee Weander, Andrea McGregor, Doug Sunderman, Todd Mink, Steve Kimes, John Pile, Jason Doele, Kent McCallumAbsent are: Joe Cipra and Mike Long

Minutes Previous month (Attachment I, page #2) Motion made by Doele to approve minutes, seconded by

Mink. Motion passed.

Financial Report Previous month (Attachment II, page #3) Motion made by Kimes to approve minutes, seconded by

McGregor. Motion passed.

Old Business Ministry Teams

o YMT (Attachment III, page #6) No Report, Status Quoo CMT (Attachment IV, page #7) No Report, Status Quo

Reportso BLM minutes (Attachment V, page #9) taking ownership to help with our pastor vacancy.

Really good things happening with BLM group.o Task Force reportso Call team (meeting with President Snow December 16 at 7:00)o Generis meeting Dec 17th with Larry, progressing nicely

Other

New Business Vision (Attachment VI page #11) – doing worship very well, inspiring, teaching, increasing our

faith. Folks come from 33 different communities to attend OSL. Possibility of having satellite services with smaller churches in NE Nebraska

Continuing to provide engaging worship and premier opportunities to children age 2 – 18 with more strategy and focus.

Igniting Northeast Nebraska with the gospel of Jesus Christ Partnering and inspiring young families and their children for a lifelong faith journey Challenging everyone who calls Our Savior Home to grow in their faith walk as we Point People to

Christ Working towards congregational debt freedom while providing exceptional facilities for this God

given mission

Potential Staff in 2020o Associate Pastor - TBDo DCE Intern - TBDo Vicar - TBD

Other

Closing prayer (Next meeting January 20th at 5:30) Meeting adjourned 7:00 pmRespectfully submitted,John Pile

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(Attachment II – Last Month’s Financials)

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(Attachment III – YMT)

MLC January 2020KINDLE –Kindle is two-year program of four in-depth learning events, interactive learning circles weekly. Classic KINDLE provides you with resources, processes, and tools to create and establish an intentional Christ-like Servant Leader development process in your congregation, and the world—wherever God has planted you! o Feb 17-20 next onsite learning event in Chicago o Christ Like Servant Leader Gathering - January 26th 5-7pm

2 Hour Gathering in January – inviting YMT, youth mentors, BLM, staff, and MLCo Looking into Cultivating Faith 8 week gathering clusters in the spring to follow

First cluster will be with 4 women starting February 5th Continue to offer Clusters as a growth opportunity for adults

o Weekly Circle Zoom Meetings on Thursdays; Reading The Rest of God; Growth Plan – Pursue Wellness

Family Life -0 -18years oldsChildren’s bags for Worship – Volunteers go through bags monthly

Formal Education o As of 10/7 2019-2020 CLS – 61, LHNE – 14

o Meals: December, February, and April - Brought in over $700 at December meal o Fun Run in April 11 –10th Annual Fun Run here at OSL

Working on promotion o CLS Board Members (Brad Ranslem and Clint Bowland) – will meet in January/February (with Drew Urban -

Principal) o OTHER LCMS Schools: Promote all 4 LCMS Elementary Schools in our circuit - Trinity Madison, St John Battle

Creek, Zion Pierce and Christ Norfolk Doing Chapel at St John BC

Youth Ministry o Transform 3:18 - September – May

Jr High Sundays 9:00 -10:10 – 20 + each week - tight space in the room Sr High Sun 9:00-10:10 – 12-25 each week High Small Groups Wednesdays 7:45-9:15pm - 58 signed up and 35-42 each week

o Guys and Girls groups working better then mixed genders, o Confirmation – 49 youth in 1st year group and 46 youth in 2nd year (Largest classes yet)

o Looking into new curriculum for future years and new teaching models depending on staffingo Fundraisers –Pies, Donuts, Lenten Meals

o Homemade donuts once a month o Hyvee donuts weekly (when no homemade donuts)o Pie Sales Oct 13-Nov 10 – Earning over $3000o Envelope Fundraiser in the month of March - Are we still doing this? - hoping to raise 5000-10000 for LVR

Servant Event this year o Lenten Meals - trip and confirmation youth help with - NO EASTER BREAKFAST by youth

o Milestones – Confirmation October 27, Keychains in November 23/24, Communion Nov – 7 kids, Parent/Grad Gathering April 19th and Graduation Celebration April 26th (earlier due to prom)

o Youth Events – o October 20 5-8pm Fall Event – Jr and Sr High o December 1st Cookie Delivery 12:30-4:00pm – Jr and Sr high o December 4th – Sr High Bible Painting – HUGE success, will do again in the future; paint Bibles for Bright

Horizons, etc. o December 11th – Sr high Salvation Army Bell Ringingo January 17-18 lock in– Jr and Sr High – CUNE CYM team helping. Need 10 adults the whole night o Feb 19 – Sr High Service Night o March 1st UNL service Sunday – Jr and Sr High o March 20-21 Confirmation Retreat o April 8th Sr high Egging 7-9pm

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o May 30-June 6 LVR Servant Event –6 people (as of 1/8) – expecting 20 (total cost $10,000 for 20)

Building o Kids/Youth Sign on big Blue wall by Check in Desk - Lee said he would make the decision on this

Welcome Center – Brenda Kimes is an excellent leader in this area, could use more members of the team

Oversee and Maintain Life Groups in Associate Pastor Vacancyo Connect with the leaders of Life Groups

o 17 groups meeting from life groups; 129 members of Life Groups – 40 people average weekly meetingo Weekly leader devotional emails; working on this to encourage leaders & help them grow spiritually

o Sunday morning Bible Study opportunities 9-10:00am o Sacred Marriage- 15 av. attendance and Longer Look at the Lessons in The Point (6 people av.

attendance)

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(Attachment IV CMT)CHILDREN’S MINISTRY- Trish Weander

MLC UPDATEJANUARY

1. CHILDREN’S MINISTRY STATS a. 803 children ages 0-12 years who are Baptized Members b. 75 children ages 0-12 years who are Non-members

2. CHILDREN’S MINISTRY TEAM (Children’s Ministry Board of Director’s) a. 8 Membersb. Meet monthlyc. Meetings include looking at past, present and future plans for childen and families at OSL

i. Faith Steps a Ministry for Baptized children 2 through 12 years of age and their Parentsii. 63 children ages 0-12 Year Old have been Baptized since Jan 20, 2019

1. Consists of Quarterly fun informal Gatherings 2. Working on connecting Families to Christ and to one another after their child’s

Baptisma. First Gathering will be Jan 26

d. 120 XOS Teami. Need Substitutes and a ½ time Large Group Presenter for grades 1-4

e. 150 VBS Team f. Training and Equipping nearly 300 Volunteers yearly

3. F.I.T UPDATESa. Coffee Team- Needs Volunteers

i. 11 Active Coffee Team members and 24 inactive Team membersii. Signage and lights are needed

iii. Account to Date $4,186.83b. Check-in Desks

i. Located in the Point and Office Suitec. Babysitting 2 Shifts

i. For parents who volunteer at church on Sunday morningsd. Greeters

i. For the Education Hour

4. CHURCH SERVICE INVOLVEMENTa. Dec 8- Nativity Pageant

i. 143 children participatedii. 686 in attendance (10:30 C service)

b. Feb 9- XOS singsc. Feb 23- Faith Milestone Presentation of Bibles to 2 Yr. Oldsd. April 5- XOS sings Palm Sunday

5. ROOM 56a. Jan 26 Worship as a classb. Mar 31 Spring Event Mercy Meals/Orphan Grain Train Servant Event c. April 19 Servant Event- TBAd. The designing of Room 56 has just a bit left

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6. CALENDARa. JAN 14 CMTb. JAN 26 Rm 56 Worship as a classc. JAN 26 Faith Stepsd. JAN 28 Rm 56 Winter Event Movie/Pizza/Gamese. FEB 9 XOS singsf. FEB 23 Faith Milestone Presentation of Bibles to 2 Yr. Oldsg. MAR 31 Spring Event Mercy Meals/Orphan Grain Train Servant Event h. APR 5 XOS sings Palm Sundayi. APR 19 Rm 56 Servant Event- TBDj. APR 26 Farewell to 6th Grade Partyk. MAY 3 Grades 4 and 6 Intentional Transition to next year’s Educational Opportunitiesl. MAY 17 Last Day resume Sept 13

7. CONFERENCESa. Host a VBS Fun Shop in the Spring, held by Group publishing company TBD

i. Inviting churches from Northeast Nebraska to learn how to put on a VBS.1. Need to wait to see if we are chosen as a host church by Group publishing

b. $4,000 budgeted for conference- TBD

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(Attachment V BLM)

Our Savior Lutheran ChurchBLM Meeting – 1/13/2020

Meeting Minutes

7:00 pm – Devotion & PrayerGenerousity

Minutes From Previous Meeting: read last month Steve K motion to accept, Dale C second.Pastor Talk:

- Pastor Lee: Had a good vacation. Excited about the call process. Stewardship kick off. Nebraska Pastor conference.

- Pastor Frank: MIA- Jordan: Worship wise, thank you. First impression Team going good. Remember Flowers.

MLC Report:Not much

Member CareJim and Randy 1 more week of Stephen Minister class.

Work Flows6 months no activity, inactive. 1 year point also.

Old BusinessLiturgy training, second Monday of February. 10th. Start 6:30 Trad 7:00 Contemporary.Keep thinking about recruitment of BLM.BLM Bible Study, continuing. Ross and Christine leading a parenting class. Bible study in the point.Project homeless went good. About 450 families went through.Christmas Services went incredibly well. Just over 2200 at all the services. Next year maybe 2:00 3:15

4:30 New Business

Schedule covered. Talk over communication.Keys, Rick Klug and Dave Stoddard need keys.All In, read over the refection guide.Sunday Bible study on 1/26 Steve Fehrs will be out of town, Steve has guide and answers. Jim Dishman

covering.Flag in Church, Lutheran background of having other symbols.Prayerful thought on security, talking to MLC.Prayerful thought on USA flag in Church.

BLM Present:P Lee, Jordan Miller, Scott Lindsay, Clint Bowland, Steve Fehrs, Dale Coy, Jim Dishman, Rick Klug,

Scott Clarkson, Steve Korth, Matt Skiff, Troy Test, Terry Wolverton, Rick Berg, Scott Lindsay, Randy Peters

Adjourn 8:20 pm, Prayer.February 3rd next meeting.

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(Attachment VI Position descriptions)

As we review these positions descriptions please consider the following.

1. How can we be general with position descriptions enabling them to grow as ministry responsibilities grow?

2. Use similar terminology for all positionsa. Direct – Manage to operationb. Oversee – Supervise a personc. Collaborate – Work jointlyd. Assist – Help a staff person with their responsibilitiese. Other words may work better these are for example only

3. Think about the position itself and not about the person currently serving 4. Main concerns

a. Working relationship Sr. Pastor – Associate Pastor – Vicar b. Working relationship Associate Pastor – Director of Family Life – Director of Children’s

Ministry – DCE Internc. Working relationship Director of Worship Arts – DCE Intern

5.

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Position Title: Senior Pastor

OriginalPrimary Responsibilities:1. Administer the Word of God and the Sacraments (including special services, funerals, weddings, etc).2. Oversee the spiritual welfare of all members.3. Provide foresight and guidance to effectively fulfill the mission and vision of the congregation.

4. Manage all educational and instructional programs of the congregation (i.e. Confirmation, New Member Classes, etc).

5. Supervise resource development, financial projections, and overall stewardship.6. Dynamically communicate the congregation’s mission and ministry plans to members and the community.

Example #1Primary Responsibilities:

1. No position description currently exists


1. Administer the Word of God and the Sacraments 2. Oversee the spiritual welfare of all members3. Oversee all educational and instructional programs4. Oversee and nurture church staff.5. Direct resource development, financial projections, and overall stewardship.6. Direct the development and fulfillment of the congregation’s mission and vision.7. Communicate the congregation’s mission and ministry plans and vision to members and the community.


1. Administer the Word of God and the Sacraments (including special services, funerals, weddings, etc).2. Oversee the spiritual welfare of all members.3. Provide foresight and guidance to effectively fulfill the mission and vision of the congregation.4. Oversee all educational and instructional programs of the congregation (i.e. Confirmation, New Member

Classes, etc).5. Administer resource development, financial projections, and overall stewardship.6. Communicate the congregation’s mission and ministry plans to members and the community.7. Oversee and nurture church staff.

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Position Title: Associate Pastor

OriginalPrimary Responsibilities:

1. Assist in preaching, leading worship, and teaching.2. Oversee all activities specifically designed to care for and support God’s people and help them grow as

they are nurtured in Christ. Including, but not limited to: a. Member careb. Small Group Ministryc. Visitationd. Service, outreach, and mission planning and execution



they are nurtured in Christ. Including, but not limited to: a. Discipleship b. Visitationc. Service, outreach, and mission planning and execution


1. Assist in the administration of the Word of God and the Sacraments2. Oversee whole life discipleship for all members3. Oversee follow-up of members and visitors4. Oversee outreach and service to the community5. Prepare an annual Care and Support Ministry budget



they are nurtured in Christ. Including, but not limited to: a. Member careb. Visitationc. Service, outreach, and mission planning and executiond. Develop, coordinate, and administer a comprehensive Small Group Ministry (i.e. Adult portion of

Family Life Ministry) in conjunction with the strategic plan of the congregation.

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Position Title: Vicar




1. Occasional preaching and worship leadership.2. Assist in visitation to the shut ins and hospitalized 3. Experience teaching of different areas of ministry

a. Teaching confirmation class in rotation b. New Member and Adult Education


1. Assist in preaching and leading worship2. Assist in member care, visitation, service and outreach3. Assist in adult and youth discipleship4. Assist in teaching responsibilities


1. Assist in preaching and leading worship2. Assist Associate Pastor in Member Care, Visitation, and Service/Outreach3. Assist Associate Pastor in Adult portion of Family Life Ministry4. Assist Pastors, Family Life Director and Children’s Ministry Director in teaching responsibilities

a. Determined by the above-mentioned staff members

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Position Title: Visitation Pastor


1. Member visitation:a. Periodic

i. Shut-inii. Hospital

b. Emergencies as needed2. Occasional preaching and worship leadership.3. Infrequent evangelism calls


1. No suggested change


1. Administer visitation ministry2. Assist in the administration of the Word of God and the Sacraments3. Assist in activities designed for care and support4. Assist in the administration of the Word of God and the Sacraments

Example #31. No suggested change

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Position Title: Director of Family Life


1. Develop and implement a comprehensive Family Ministry structure for Our Savior Lutheran Church, including long-range planning and strategy, in conjunction with the Mission and Vision.

2. Organize and manage Explore Our Savior (Sunday School)3. Direct and expand the Jr. and Sr. High Youth ministry of the congregation.4. Supervise the congregation’s relationships with Christ Lutheran School and LHNE.5. Oversee annual budget preparation for all Family Life Ministry.


1. Develop and implement a comprehensive Family Ministry Education/Discipleship structure for Our Savior Lutheran Church, including long-range planning and strategy, in conjunction with the Mission and Vision.

2. Organize and manage Explore Our Savior (Sunday School) and Jr High Ministry 3. Direct and expand the Jr. and Sr. High Youth ministry of the congregation.4. Partner with Associate Pastor on Adult Discipleship opportunities 5. Supervise the congregation’s relationships with the Christ Lutheran School and LHNE Lutheran schools

in the area6. Oversee annual budget preparation for all Family Life Ministry.7. Expand to partner with churches in Northeast NE to grow their educational ministries.


1. Direct Sr. and Jr. High Youth ministry 2. Collaborate to develop whole life discipleship3. Collaborate to develop annual budget for Family Life Ministry


1. Direct and expand the Jr. High, Sr. High and College Ministry.2. Develop, coordinate, and administer a comprehensive Youth and College Ministry, using NECC as the

canvas for College Ministry.3. Recruit, train, and equip Jr. High, Sr. High and College Ministry volunteers.4. Review and select appropriate educational materials for Youth and College Ministry.5. Supervise the congregation’s relationships with Christ Lutheran School and LHNE.6. Oversee annual budget preparation for the portion of Family Life Birth-College.7. Work with Children’s Ministry Director.

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Position Title: Director of Children’s Ministry


1. Develop, coordinate, and administer a comprehensive children’s program in conjunction with the strategic plan of the congregation.

2. Recruit and train children’s ministry volunteers.3. Review and select appropriate educational materials for children’s ministry.4. Oversee Sunday School, Vacation Bible School, Children’s Christmas Service5. Maintain an accurate inventory of equipment and supplies for Children’s Ministry6. Facilitate well-rounded learning opportunities for children7. Establish goals and objectives, and tools for ministry analysis8. Prepare an annual Children’s Ministry budget9. Attend staff meetings and retreats


1. Develop, coordinate, and administer a comprehensive children’s program in conjunction with the strategic plan of the congregation.

2. Recruit and train children’s ministry volunteers.3. Review and select appropriate educational materials for children’s ministry.4. Oversee Sunday School, Vacation Bible School, Children’s Christmas Service5. Maintain an accurate inventory of equipment and supplies for Children’s Ministry6. Facilitate well-rounded learning opportunities for children7. Establish goals and objectives, and tools for ministry analysis8. Prepare an annual Children’s Ministry budget9. Attend staff meetings and retreats


1. Direct Children’s ministry 2. Collaborate to develop whole life discipleship3. Collaborate to develop annual budget for Family Life Ministry


1. Direct and expand Children’s Ministry ages Zero through Sixth grade.2. Develop, coordinate, and administer a comprehensive Children’s Ministry in conjunction with the

strategic plan of the congregation.3. Recruit, train, and equip Children’s Ministry volunteers.4. Review and select appropriate educational materials for Children’s Ministry.5. Oversee Faith Steps, Sunday School, Vacation Bible School, Children’s Christmas Service6. Maintain an accurate inventory of equipment and supplies for Children’s Ministry

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Position Title: (DCE Intern)




1. Develop, coordinate, and administer a comprehensive Junior High ministry in conjunction with the strategic plan of the congregation.

2. Facilitate confirmation ministry with Director of Family Life/Education and Pastors 3. Worship???


1. Direct Adult ministry 2. Collaborate to develop whole life discipleship3. Collaborate to develop annual budget for Family Life Ministry


1. Assist Associate Pastor with Small Group Ministry (i.e. Adult portion of Family Life Ministry)2. Worship service assistance to the Director of Worship Arts3. Assist Pastors, Family Life Director and Children’s Ministry Director in teaching responsibilities

a. Determined by the above-mentioned staff members

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Position Title: Director of Worship Arts


1. Assist the pastoral staff with worship planning and scheduling, coordinating all aspects of each worship service with the preaching pastor.

2. Research and incorporate appropriate music for every service.a. Recruit and direct music personnel (vocal and instrumental).b. Organize and/or direct choirs and other special music groups.

3. Oversee audio/visual equipment usage and maintenance.4. Facilitate unique worship support components (i.e. banners, drama, dance, etc.) 5. Supply occasional worship service assistance (i.e. weddings, funerals, special events, etc.)




1. Direct Worship Arts Ministry 2. Assist with worship3. Prepare an annual Worship Ministry budget



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Position Title: SecretaryOriginalPrimary Responsibilities:1. Receptionist: Display a calm, courteous and professional demeanor

a. Personally greet staff, members, and visitorsb. Provide information and respond to inquiriesc. Answer telephones, sort mail, send faxes

2. Information Organization: Maintain current and accurate filesa. Data Entry and Oversight

1. Membership (date of birth, baptism, marriage, attendance, employment, contact information, skills, interests, abilities, congregational involvement, etc.)2. Searches (first-time visitors, membership changes, etc.)3. Official Documents (baptisms, weddings, funerals, confirmations, etc.)

b. Material Reproduction: 1. Congregational Documents, reports, membership information/letters of transfer/mailing labels2. Worship3. Children’s Ministry4. Newsletter5. Small Groups6. Church Directory

3. Purchasing Suppliesa. Churchb. Office

4. Equipment Maintenance5. Facility Usage and Scheduling (baptisms, weddings, funerals, special events, etc.)


1. No Suggested change


1. Direct the day to day operations of church office2. Assist staff with ministry material needs



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Position Title: Custodian


1. Clean all facilities in accordance with designated schedule.2. Coordinate logistics for facility usage.3. Monitor utilities.




1. Oversee church facility and property2. Assist staff with facility needs



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