osse school improvement data workshop workshop #4 june 30, 2015 office of the state superintendent...
TRANSCRIPT
OSSE School Improvement Data Workshop
Workshop #4
June 30, 2015
Office of the State Superintendent of Education
2 ©2015 U.S. Education Delivery Institute
There are a few norms we’d like to establish to help everyone get the most out of today
Remove distractors: laptops, phones, etc.
Engage with your colleagues at other schools
Use a facilitator from your team or from OSSE/DCPS to stay on track
Have fun!
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Last time, we accomplished a few big goals
√ Understood the areas of greatest strength and challenge in implementation of your 2-3 school strategies
√ Problem solved in an area or strategy that is off track and evaluate the rigor of data used for implementation
√ Identified a plan and data to collect to better inform implementation of the challenge by June 30th
4 ©2015 U.S. Education Delivery Institute
This workshop series focuses on improving the way we use data to monitor progress on campus
Self-assess our progress monitoring and begin planning for improvement.
Improving and practicing our process for coming to a shared view of progress with our own data.
Identify a solution to an area of challenge and improve the usage of data to support that solution.
4. Plan to implement our new progress-monitoring process in the upcoming year.
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We are going to improve our ability to answer all four of these questions during this workshop series
“Delivery” (n.) is a systematic process through which school leaders can drive progress and deliver results.
It will enable a system to answer the following questions rigorously:
1 What is our school trying to do?
2 How are we planning to do it?
3 At any given moment, how will we know whether we are on track?
4 If not on track, what are we going to do about it?
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Check-in question
Welcome back!
During the last workshop we talked about a challenge you wanted to
solve.
What progress has been made? Is this still the major focus for next
year?
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Objectives for today
Create a strategy profile for a key piece of work next school year
Plan a regular, data-driven routine that we will use to monitor our strategy’s progress
Discuss next steps around key areas of challenge
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Here is our agenda
Time Session
1:00 – 1:10 Welcome and overview
1:10 – 2:20 Create a strategy profile for a key piece of work
2:20 – 2:35 Break
2:35 – 3:20 Plan a data-driven routine
3:30 – 4:00 Discuss next steps
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We have created a planning guide that contains many of the elements we’ve been discussing, and then some!
▪Phase 1 (pre-planning): establishing your team
▪Phase 2: Goal setting
▪Phase 3: Identifying and prioritizing strategies
▪Phase 4: Planning your strategies
▪Phase 5: Monitor progress
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Remember that a definition of success needs to be SMART!
Specific Is it clear and straightforward to understand? Can it be easily generated without complex
calculations?
Measurable Is it easy to measure? Do people agree on
measurement? Do we have or can we collect the data required? Can it be benchmarked against outside data?
Realistic Is it connected to the strategy? Are there benchmarks that suggest a target like
this has been achieved elsewhere?
Timely Does it have a clear deadline? Can it be measured at a frequency that will allow
us to solve problems and track success?
Ambitious Does the target feel like a “stretch” from the
current level of performance? Will it inspire your system to rise to a new
challenge?
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A strategy profile details the 8 critical elements that define a strategy
Description
Describe the strategy and its purpose in a sentence or two, including the impact that the strategy will have on the overall goal. Explain why the strategy was chosen (e.g., will it address the needs of a specific subpopulation of students? Is it based on best practice?)
Definition of success
What would success look like for this specific strategy, and by when? What 1-3 measures will we use to measure success of this strategy each year?
Owner Who is responsible for ensuring this strategy is successful?
Resources required
What human, financial, and other resources will the strategy use, and where will they come from?
Feedback loops
What measurable indicators of implementation and quality – that happen between annual measures – will tell us whether we are on track?
Delivery chain
How and through whom will the strategy impact student achievement?
MilestonesWhat 3-7 actions need to happen for us to ensure this strategy will help achieve the goal?
Scale At what scale (number of students, educators, etc.) will it be implemented?
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These four elements are the most important to complete for this workshop
Description
Describe the strategy and its purpose in a sentence or two, including the impact that the strategy will have on the overall goal. Explain why the strategy was chosen (e.g., will it address the needs of a specific subpopulation of students? Is it based on best practice?)
Definition of success
What would success look like for this specific strategy, and by when? What 1-3 measures will we use to measure success of this strategy each year?
Owner Who is responsible for ensuring this strategy is successful?
Resources required
What human, financial, and other resources will the strategy use, and where will they come from?
Feedback loops
What measurable indicators of implementation and quality – that happen between annual measures – will tell us whether we are on track?
Delivery chain
How and through whom will the strategy impact student achievement?
MilestonesWhat 3-7 actions need to happen for us to ensure this strategy will help achieve the goal?
Scale At what scale (number of students, educators, etc.) will it be implemented?
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You’ll remember that we discussed the types of data and feedback loops needed in order to monitor progress
Is implementation occurring?
To what extent are the actions you have been defined taking
place?
How is the field reacting?
What do you know about
whether students and
teachers find the actions helpful
or useful?
Is instruction improving?
Are your actions leading to better
classroom instruction?
As a result, are student outcomes
improving?
Are you seeing evidence of
student growth due to
implementation?
Do your data tell you:
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Exercise: Create a Strategy Profile
▪On brown paper, fill out the following elements for your strategy:- Strategy name- Description- Owner- Definition of success- Feedback loops—data
available and frequency
▪Debrief: Each school group shares out their strategy profile- What make you select this
strategy?
▪In school groups
▪Whole group
▪Brown paper▪Cards▪Markers
▪40 minutes
▪15 minutes
What How TimeMaterials
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Here is our agenda
Time Session
1:00 – 1:10 Welcome and overview
1:10 – 2:20 Create a strategy profile for a key piece of work
2:20 – 2:35 Break
2:35 – 3:20 Plan a data-driven routine
3:30 – 4:00 Discuss next steps
16 ©2015 U.S. Education Delivery Institute
You’ll remember that we discussed the types of data and feedback loops needed in order to monitor progress
Is implementation occurring?
To what extent are the actions you have been defined taking
place?
How is the field reacting?
What do you know about
whether students and
teachers find the actions helpful
or useful?
Is instruction improving?
Are your actions leading to better
classroom instruction?
As a result, are student outcomes
improving?
Are you seeing evidence of
student growth due to
implementation?
Do your data tell you:
17 ©2015 U.S. Education Delivery Institute
Here is our agenda
Time Session
1:00 – 1:10 Welcome and overview
1:10 – 2:20 Create a strategy profile for a key piece of work
2:20 – 2:35 Break
2:35 – 3:20 Plan a data-driven routine
3:30 – 4:00 Discuss next steps
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By now you are all very familiar with what makes a good routine!
Strong execution
Defining characteristics of a delivery routine:
Regularity
Focus on performance
Action on performance
SUPPORT
ACCOUNTABILIT
Y
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One of the main benefits of routines is their ability to maintain focus despite distractions and barriers
“Fires” and other crises!
Changes in Leadership!
Institutional inertia!
Initiatives lacking robustness!
Cynicism!
School
PLAN FOR IMPROVED STUDENT
OUTCOMES
Shifting agendas!
ROUTINES
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In January you reflected on how your progress monitoring could improve – now you have the tools you need!
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These key questions will help you think about the details of your progress monitoring routine for next year
▪On what should the routines focus? Will the routine monitor progress on one strategy or more than one?
▪Who should participate in our routines? For a routine to work well, you will need at least three people filling three distinct roles:– Principal: the person holding the owner
accountable– Facilitator: the person facilitating the routine,
ensuring proper preparation, curating the materials and agenda, and making sure the team stays to the agenda
– Strategy lead: the person/people being held accountable for progress on a particular strategy
▪What format should our routines take? Will your routine updates take place via in-person meetings or written updates? Or a combination of the two?
▪How often should our routines occur? Depending on the urgency and pace of the work, decide how often routines should occur. You will want to schedule routines that occur every two to four weeks.
When will you hold your first
routine?
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Exercise: Create a data-driven routine
▪On brown paper, fill out the following elements on the routine profile:- Focus- Participants- Format- Frequency- Date of first routine
▪In school groups
▪Brown paper▪Cards▪Markers
▪30 minutes
What How TimeMaterials
▪Determine one question to bring to the group for problem solving
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Here is our agenda
Time Session
1:00 – 1:10 Welcome and overview
1:10 – 2:20 Create a strategy profile for a key piece of work
2:20 – 2:35 Break
2:35 – 3:20 Plan a data-driven routine
3:30 – 4:00 Discuss next steps
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Let’s share out
Each team shares out their strategy and routine
structure and poses one question to the group to
problem solve
(10 minutes per team)
Thank You
@EdDelivery
www.deliveryinstitute.org