OSHA 3152 - Hospitals and Community Emergency Response

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<ul><li><p>Hospitals and CommunityEmergency Response</p><p>What You Need to Know</p><p>OSHA 3152-3R 2008</p></li><li><p>Employers are responsible for providing a safe andhealthful workplace for their employees. OSHAsrole is to assure the safety and health of Americasworking men and women by setting and enforcingstandards; providing training, outreach and educa-tion; establishing partnerships; and encouragingcontinual improvement in workplace safety andhealth.</p><p>This informational booklet provides a generaloverview of a particular topic related to OSHAstandards. It does not alter or determine compli-ance responsibilities in OSHA standards or theOccupational Safety and Health Act of 1970.Because interpretations and enforcement policymay change over time, you should consult currentOSHA administrative interpretations and decisionsby the Occupational Safety and Health ReviewCommission and the courts for additional guidanceon OSHA compliance requirements.</p><p>This publication is in the public domain and may bereproduced, fully or partially, without permission.Source credit is requested but not required.</p><p>This information is available to sensory impairedindividuals upon request. Voice phone: (202) 693-1999; teletypewriter (TTY) number: (877) 889-5627.</p><p>Edwin G. Foulke, Jr.Assistant Secretary of Labor forOccupational Safety and Health</p></li><li><p>U.S. Department of Labor</p><p>Occupational Safety and Health Administration</p><p>OSHA 3152-3R2008</p><p>Hospitals andCommunityEmergency ResponseWhat You Need to Know</p></li><li><p>2Contents</p><p>Introduction . . . 5</p><p>Background . . . 6</p><p>The National Incident Management System (NIMS)and the National Response Framework (NRF) . . . 7</p><p>Emergency Response Plans . . . 8</p><p>Elements of a Hospital Emergency Response Plan . . . 9</p><p>Preplanning . . . 10</p><p>Training Employees . . . 10</p><p>DocumentingTraining . . . 13</p><p>Performing Emergency Drills . . . 13</p><p>Responding to Emergencies . . . 13</p><p>Selecting PPE . . . 14</p><p>Selecting Respirators . . . 16</p><p>Decontaminating Patients . . . 16</p><p>Preparing to Receive Victims . . . 17</p><p>Avoiding Cross-Contamination . . . 18</p><p>Related Standards . . . 19</p><p>Additional Resources . . . 19</p><p>References . . . 20</p><p>OSHA Assistance . . . 21</p><p>OSHA Regional Offices . . . 26</p></li><li><p>3This guidance document is not a standard or regulation,and it creates no new legal obligations. The document isadvisory in nature, informational in content, and isintended to assist employers in providing a safe andhealthful workplace. The Occupational Safety and Health Actrequires employers to comply with hazard-specific safetyand health standards promulgated by OSHA or by a Statewith an OSHA-approved State Plan. In addition, pursuantto Section 5(a)(1), the General Duty Clause of the Act,employers must provide their employees with a workplacefree from recognized hazards likely to cause death orserious physical harm. Employers can be cited for violatingthe General Duty Clause if there is a recognized hazard andthey do not take reasonable steps to prevent or abate thehazard. However, failure to implement these recommenda-tions is not, in itself, a violation of the General Duty Clause.Citations can only be based on standards, regulations, andthe General Duty Clause.</p></li><li><p>4ACRONYMS</p><p>CFR Code of Federal Regulations</p><p>DHS U.S. Department of Homeland Security</p><p>DOT U.S. Department of Transportation</p><p>EMS Emergency Medical Service</p><p>EMT Emergency Medical Technician</p><p>EPA Environmental Protection Agency</p><p>EPCRA Emergency Planning and CommunityRight-to-Know Act</p><p>ERP Emergency Response Plan</p><p>HAZMAT Hazardous Materials</p><p>HAZWOPER Hazardous Waste Operations and EmergencyResponse</p><p>ICS Incident Command System</p><p>JCAHO Joint Commission on Accreditation of HealthcareOrganizations</p><p>LEPC Local Emergency Planning Committee</p><p>MSDSs Material Safety Data Sheets</p><p>NCP National Contingency Plan</p><p>NIMS National Incident Management System</p><p>NRF National Response Framework (formerly NationalResponse Plan)</p><p>OSHA Occupational Safety and Health Administration</p><p>PPE Personal Protective Equipment</p><p>SARA Superfund Amendments and Reauthorization Actof 1986</p><p>SERC State Emergency Response Commission</p><p>SHARP Safety and Health Achievement Recognition Program</p><p>VPP Voluntary Protection Programs</p></li><li><p>Introduction</p><p>Protecting healthcare workers who respond to emergenciesinvolving hazardous substances is critical. Healthcare workersresponding to emergencies may be exposed to chemical, biological,physical, or radioactive hazards. Hospitals providing emergencyresponse services must be prepared to carry out their missionswithout jeopardizing the safety and health of their own and otheremployees. Of special concern are the situations where contaminat-ed patients arrive at the hospital for triage (sorting) or definitivetreatment following a major incident.</p><p>In many localities, the hospital has not been firmly integratedinto the community emergency response system and may not beprepared to safely treat multiple casualties resulting from anincident involving hazardous substances. Increasing awareness ofthe need to protect healthcare workers and understanding theprincipal considerations in emergency response planning will helpreduce the risk of employee exposure to hazardous substances.</p><p>(Note: This publication focuses on emergencies originatingoutside the hospital and does not address responses to internalhazardous material (HAZMAT) releases, e.g., release of ethyleneoxide).</p><p>5</p></li><li><p>Background</p><p>Both the Occupational Safety and Health Administration (OSHA)and the Environmental Protection Agency (EPA) have regulations toprotect employees dealing with hazardous waste operations andemergency response. Title III of the Superfund Amendments andReauthorization Act of 1986 (SARA) requires each state to establisha State Emergency Response Commission (SERC) that designatesand coordinates the activities of Local Emergency PlanningCommittees (LEPCs). Under the National Response Framework(NRF)*, the LEPCs must develop a community emergency responseplan (contingency plan) that contains emergency response methodsand procedures to be followed by facility owners, police, hospitals,local emergency responders, and emergency medical personnel.</p><p>In planning for emergencies, LEPCs must designate a localhospital that has agreed to accept and treat victims of emergencyincidents. The designated local hospital, which should have a repre-sentative participating in the LEPC or SERC, becomes part of thecommunity emergency response organization.</p><p>SARA also directed that OSHA establish a comprehensive ruleto protect employee health and safety during hazardous wasteoperations, including emergency responses to the release ofhazardous substances. Accordingly, OSHA published the HazardousWaste Operations and Emergency Response (HAZWOPER)standard, Title 29, Code of Federal Regulations (CFR) 1910.120 and1926.65 (construction), which became effective in 1990. The 26OSHA-approved State Plans have adopted HAZWOPER standardswhich are at least as effective as the federal OSHA standard andextend coverage to state and local government employers andemployees. In states without OSHA-approved State Plans, state andlocal government employers and employees are covered by theEPA (40 CFR Part 311) with regard to the HAZWOPER standard.</p><p>* Effective March 22, 2008</p><p>6</p></li><li><p>The National Incident ManagementSystem (NIMS) and the National ResponseFramework (NRF)</p><p>The National Contingency Plan (NCP), which was revised underSARA to require communities to prepare local EmergencyResponse Plans (ERP), has been annexed to the National ResponseFramework (NRF). The NRF uses the framework of the NationalIncident Management System (NIMS) to provide the structure andmechanisms for the coordination of federal support during anincident requiring a Coordinated Federal Response. The NRF,successor to the National Response Plan (NRP), focuses oneffective response and short-term recovery. It also articulates thedoctrine, principles and architecture by which the U.S. preparesfor and responds to all-hazard disasters across all levels ofgovernment and all sectors and components of communities.The Department of Homeland Security (DHS) developed the NRFto inform emergency management practitioners by explainingthe operating structures and resources routinely used by firstresponders and emergency managers at all levels of government.Compliance with the Incident Command System (ICS)1, as providedby the NIMS and incorporated into the NRF, is consistent withusing an incident command system under HAZWOPER. It describeshow communities, states, the federal government and private-sector and nongovernmental partners apply these principles for acongruent, effective national response. In addition, it illustratesspecial circumstances where the federal government exercises asubstantial role, including incidents where federal concerns areinvolved and catastrophic incidents where a state would requiresignificant support. It sets the foundation for first responders,decision-makers and supporting components to provide anintegrated national response. (Note: The NRF is available on theDepartment of Homeland Securitys website at www.dhs.gov; ICStraining information is available on the Federal EmergencyManagement Agencys website at www.fema.gov.)</p><p>7</p><p>1Incident Command System is an organized approach to effectively control andmanage operations at an emergency incident.</p></li><li><p>Emergency Response Plans</p><p>OSHAs HAZWOPER standard requires employers, includinghospitals, to plan for emergencies if they expect to assign theiremployees to respond to emergencies involving hazardoussubstances. A hospital designated by a LEPC or hazardous waste siteas a decontamination facility must have an ERP which addresses,among other things, decontamination, personal protective equipment(PPE), and the roles and functions of trained personnel.</p><p>OSHA also recommends the development of an ERP for anyother hospitals that may receive and treat victims whose treatmentmay present decontamination issues, even if they have not beendesignated as decontamination facilities. In an emergency, victimsmay self refer to the nearest hospital, even if it is not the onedesignated for decontamination.</p><p>The emergency response section of HAZWOPER (29 CFR1910.120(q)) outlines required ERP elements. A hospital may use thelocal community emergency response plan or the state emergencyresponse plan, or both, as part of its emergency response plan. Thehospital does not have to duplicate efforts by developing an entireERP when its role is already addressed in the local contingencyplan. The hospital should consult with the Joint Commission onAccreditation of Healthcare Organizations (JCAHO, the JointCommission) in determining the complete requirements for its ERP.</p><p>Ideally, employers within the community will have coordinatedemergency response planning with the hospital prior to anyemergency event. However, the hospital may need to treat contami-nated victims of emergency incidents without the benefit of pre-emergency planning. Both scenarios need to be addressed in thehospitals ERP.</p><p>When required, an ERP must be prepared even if communitycoordination has not been initiated or completed. The hospitalsERP must be in writing and established prior to an actual emergency.All employees and affiliated personnel expected to be involved inan emergency response, including physicians and nurses as well asmaintenance employees and other ancillary staff, should be familiarwith the details of the plan.</p><p>8</p></li><li><p>Elements of a Hospital EmergencyResponse Plan</p><p>The hospitals ERP should address the following elements: Pre-emergency drills implementing the ERP; Practice sessions with other local emergency response organiza-</p><p>tions using the ICS; Personnel roles and responsibilities, including who will be in</p><p>charge of directing the response, training, and communications; Lines of authority and communication between the incident site</p><p>and hospital personnel regarding hazards and potential contami-nation;</p><p> Designation of a decontamination team, including emergencydepartment physicians, nurses, aides, and support personnel;</p><p> Description of the hospitals system for immediately accessinginformation on toxic materials;</p><p> Evacuation plan and designation of alternative facilities thatcould provide treatment in case of contamination of thehospitals Emergency Department;</p><p> Plan for managing emergency treatment of non-contaminatedpatients;</p><p> Decontamination equipment, procedures, and designation ofdecontamination areas (either indoors or outdoors);</p><p> Hospital staff use of PPE based on hazards present or likely to bepresent, routes of exposure, degree of contact, and eachindividuals specific tasks;</p><p> Location and quantity of PPE; Prevention of cross-contamination by airborne substances via</p><p>the hospitals ventilation system or other means; Prevention of cross-contamination by hazardous substances that</p><p>are not airborne (e.g., surface contamination); Air monitoring to ensure that the facility is safe for occupancy</p><p>following treatment of contaminated patients; and Post-emergency critique and follow-up of drills and actual</p><p>emergencies.</p><p>9</p></li><li><p>Preplanning</p><p>A hospital designated as a decontamination facility must prepareto fulfill its role in community emergency response. This isaccomplished by engaging in emergency response planningactivities that involve all segments of the community (i.e.,employers, other emergency response organizations, localgovernment and the emergency medical community). Pre-planning with the LEPC should include the identification,inventory, and location of known chemical hazards in thecommunity; this includes information gathered from MaterialSafety Data Sheets (MSDSs). With this in mind, the hospitalshould consider the following: The hospital must define its role in community emergency</p><p>response by pre-planning and coordinating with other localemergency response organizations, such as the fire department.In particular, the hospital must be familiar with the ICS used byother local organizations during emergencies and shouldparticipate in training and practice sessions using the ICS.</p><p> Training must be based on the duties and responsibilities ofeach employee.</p><p> Hospitals should have a contingency plan for managing otherpatients in the emergency response system when contaminat-ed patients are being treated.</p><p> There should be communication between other members ofthe ICS, the incident site, and the hospital personnel regardingthe hazards associated with potential contaminants.</p><p> Hospitals should have access to a database that is compiledby the LEPC to provide immediate information to hospital staffon the hazards associated with exposure to toxic materialsthat may be used by local employers.</p><p>Training Employees</p><p>HAZWOPER requires varying levels of training for personnelresponding to emergencies involving hazardous substances or</p><p>10</p></li><li><p>cleanup. HAZWOPER is a performance-based regulation allowingindividual employers flexibility in meeting the requirements ofthe regulation in the most cost-effective manner. It is not OSHAsintent that every member of a communitys emergency responseservices receive high levels of specialized hazardous materialstraining. The...</p></li></ul>