organizing your life
TRANSCRIPT
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Organizing Your LifeFrom the Inside Out
By:
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Does this sound like you?
Why is there never enough time in the day to do everything I need to do?
How can I possibly get to my office in 5 minutes?
Im always late in the morning because I can never find the clothes I want to wear.
I dont do as well as I want on assignments because I always seem to forget to dosome part of it
I get myself or other people stressed out because Im always forgetting where I putthings, times when things are happening, or what Im supposed to be doing.
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Why Organization Skills?
Why Are Good Organizational Skills Linked to SuccessinEVERYTHING?
Allow you to work efficiently
Reduce stress
They buy you time and energy and take your potential to new level
Minimize of chaos and disorder
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Organizational Skills: Myths
Myth: Organizing is the same as being neat.
Fact: Organizing is not about how a space looks, but how it functions.
Myth: Being organized is a talent youre either born with, or not.
Fact: Organizing is a learnable skill.
Myth: Organizing is about throwing things away.
Fact: You can keep everything that you want and still get organized.
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Roadblocks to Good Self Organization
Homeless items and tasks
Inconvenient storage
Overly complex organizational systems
Having more stuff than space available
The out of sight, out of mind mindset
Fear of losing your individuality
The belief that organizing is boring
Unclear goals and priorities
SelfOrganization
Areas
Space and
physicalpossessions
TimeTasks
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The 3-Step Plan to all Organizational Tasks
Analyze Strategize Attack
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Step 1: Analyze
Identify:1. Whats working and whats not
2. Essential vs Would be nice tohave
3. Pay-off will be for you to getorganized
4. Specific problem/hurdle
Analyze Strategize
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Step 2: Strategize
Two important strategies areincorporated here:
Use the Kindergarten Model Clear areas, zones, or tasks broken down
and clearly labeled so there can be no
confusion
Estimate the time it will take to do theorganization
Analyze Strategize
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Step 3: Attack
The approach here will depend on which organizationalproblem you are attacking. This could include:
Space or physical possessions (i.e. MP3 collection,your bedroom closet)
A task or assignment (i.e. a report, analysis,notes)
Organizing your time (over a day, a week, a
month)
Analyze Strategize A
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Attacking a Space
Go through each possession and group ofsimilar itemsa. Sort
Get rid of duplicates, excess, undesirable andirrelevantb. Purge:
Decide where items you keep will livec. Assign a Home
Use containers to keep items separated. Containerize
Maintain and update your system over timee. Equalize
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Attacking Time
Write all activities in your plannera. Write it down
Estimate how long each task will takeb. Add it up:
Designate when each task will be completedc. Decide when:
Put your plan into actiond. Execute your plan
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Free powerpoint template: www.brainybetty.com
4Ds Concept:
Use 4Ds concept to combatTime OrganizationChallenges
Delete
Delay
Diminish
Delegate
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Time Organization Challenges-2 Ps: Procrastination andperfectionism!!!
Some people say they workbest under pressure. Mostpeople just scrape by when
working against the clock,and are not able to do theirbest work.
None us are perfect and none expects your work toperfect either. Delaying onot handing something in
until it is perfect in youreyes typically leads to apoorer mark than if you hhanded in your best worktime.
Procrastination Perfectionism
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Organizing a binder for a subject area:
Use one binder for each subject
Separate and label sections of the binder appropriately such as notes,assignments, tasks, action steps, important contacts, expectedoutcome, deadline etc.
Do not overload binders until the rings can barely close use multiple bind
to split up units if needed
Ensure that all pages are secured neatly in the binder dont shove it in ahope to find it later!
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Free powerpoint template: www.brainybetty.com
Completing Daily work Immediately write down your assignment in your planner
Clearly label the pages on which you are completing the work asand include the date
Make any additions or corrections to work/notes each time it istaken up make notes if you need to go back and review concepts
Decide if it makes sense to keep the printed copy of all officeassignments in binders
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Do you need to spend money to be organized?
Everyone has a different organizational style, and for some employees/workers ,having organizational stuff seems to help them want to be and stay organized
Here are some examples of organizational items that may help you Rememberthat your Pearson agenda was free!
Folders Duo-tangs
Highlighters Pencil case or box Tote containers of different size
Sticky notes Tabs
Labels Dividers Plastic cover sheets
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In Summary
Organizational skills are not genetic we all have to work at themthroughout our life
The time it takes to get organized is worth it it saves you bothtime and stress in the long run
There is no one size fits all organizational system it truly hasto complement your interests and tendencies
Good organization requires maintenance for it to be effective youre never really done organizing your space, time, or work
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Office tools that can be used for organization
Free powerpoint template: www.brainybetty.com
IMPLEMENTING CHANGE
TECHNOLOGY PEOPLE
RESISTANCE
MUTUAL ADJUSTM
TASK
STRUCTURE
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ADAPTING TO CHANGE
The rate of magnitude of changes that effort organization are increasing dramatically
E-commerce
Laser surgery
Mobile communication
War of terrorism Global worming GMO The aging population, etc.
Free powerpoint template: www.brainybetty.com
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MANAGEMENT CHALLENGES
Difficulties of managing change
Adjusting technology and organization for optimal fit
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Makingarrangements
Attending meetings
Long agendaCost of meetings
Between-meetingactivities
Problems of all work groups
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Workingwith Softwares
When you first open Microsoft Project 2007 it shows a blank task list and a blank Gchart. If you then access the Help button on the top toolbar a range of topidisplayed such as creating a project, creating tasks, building a schedule, manamultiple tasks, managing resources and assignments and view management.
Each of these areas breaks down into specific topics. For example on the creatiproject page articles include creating a new project, creating a new project fromexisting project or database, the use of templates and saving a project. By loothrough all of the six areas shown in the slide you will rapidly gain a good wor
knowledge of how to use Microsoft Project which can easily be updated to work later versions
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Mind Mapping Software
Mind maps are, by definition, a graphical method of taking notes. The visual basof them helps one to distinguish words or ideas...
They generally take a hierarchical or tree branch format, with ideas branchininto their subsections.
Mind maps allow for greater creativity when recording ideas and information, awell as allowing the note-taker to associate words with visual representations.
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Uses of Mind Mapping
Daily Schedule of Tasks Tasks to be done at certain times of the day can be
placed on a map like similar to points of a clock
Motivational Tool
Start picturing the project and its end result
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Added features through software Layout conversion to standard outline
Integration with personal information managementand project management software
Calendar items
Tasks
Project Diagrams
Insert Hyperlinks
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Create PDFs and place on web pagesConstruction through web conferencing
Free powerpoint template: www.brainybetty.com
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Buzan's iMindMap Buzan Online Ltd
MindManager Mindjet
MindMapper SimTech Systems
MindView MatchWare
XMind Pro XMind Ltd.
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Free powerpoint template: www.brainybetty.com
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Thank You