organizing the evaluation of electronic resources lenore england, digital resources librarian li fu,...
TRANSCRIPT
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Organizing the Evaluation of Electronic Resources
Lenore England, Digital Resources LibrarianLi Fu, Digital Services Librarian
ALCTS WebinarWednesday, May 4, 2011 – 2-3 PM, EDT
Hosted by ALCTS, the Association for Library Collections & Technical Services 1
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I. Introductions
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Li Fu, Digital Services Librarian
Lenore England, Digital Resources Librarian
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II. Objectives
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• Complexities of collection development management
• Solution – ERM Evaluation Central Site
• Implemented Quickly• Diverse Resources, Tools, and Staff• Ensure quality of Electronic Resources
•How to organize evaluation process
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Objectives (cont.)
• Other library possibilities!
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III. UMUC and the Library
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About UMUC• University System of Maryland
• Worldwide
• Non-Traditional Students
• 100 Bachelors and Masters Programs
• Doctor of Management Programs
• 77% of Classes Online
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Image: ©2011 UMUC. All rights reserved.
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UMUC Library• Almost Entirely Online• Resources, Services, Instruction• 28 Staff – 19 Librarians, 9 Staff• Mission:
– Library and information literacy education– Partnering with UMUC’s schools and faculty– Worldwide library resources and services
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Image: ©2011 UMUC. All rights reserved.
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Library Services• 24x7 Reference• Information Literacy Instruction• Online Collections• Document Delivery/ILL• Circulation of USMAI Consortium
Materials• E-Reserves in the Online Classroom
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Image: ©2011 UMUC. All rights reserved.
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IV. PollGetting to know you - What type of organization do you represent?•University/Research Library •College/Community College Library •Special Library •Public or K-12 Library •Other
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V. Small Solutions, Big Results
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Electronic Resources
Tools
ERM Staff
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What did we do to organize?
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VI. Electronic Resources
Evaluation Process
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The Evaluation Period
• What is done?– Well in advance– Review and selection– Continuation, addition, or cancellation
• All done for the next fiscal year’s budget
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What can happen?
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• Multifaceted
• Endless range of electronic resources and tools
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Process
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Evaluation period
Spreadsheet
Meetings
Discussion notes
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Process (cont.)
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Tiered list
Main evaluation spreadsheet
ERM team: Trials, fact sheets, pricing to Liaisons Blog posting
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Process (cont.)
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Decisions
Budget
Tools Library staff
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VII. Solution: Implement LibGuides
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Seeking a Solution
• Reviewed possible ERMS– Commercial: EBSCONet ERM Essentials,
CONTENTdm, SharePoint, SpringShare LibGuides
– Open Source: Access ERM (aka ERMes), CUFTS, ERMS
– ERMS Comparison – Solution found
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Solution: Springshare LibGuides
• Designed to host subject guides
• Familiarity among staff
• Embedded web 2.0 features
• Portal to resources, tools & staff
• Easy to update and maintain
• Interoperable with existing RIMS
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Solution Implemented
• Tour of the LibGuides site– ERM evaluation central site– Template site URL
http://tinyurl.com/5s4ptzl
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ERM Evaluation Central Site The UMUC library evaluation central home page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central add, upgrade, and drop list page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central trials and fact sheets page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central liaison information page
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ERM Evaluation Central Site (cont.) The UMUC library evaluation central final decisions/budget page
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VIII. PollDo you use LibGuides for any function
other than subject guides, if you have
LibGuides at your organization at all? • Yes• No• Thinking about it• Not applicable
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IX. Application to other library areas
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Other Application Possibilities
• Cataloging
• Acquisitions
• Collection development
• Subject Specialists
• Beyond…
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X. Outcomes and future development
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Outcomes
• Streamline the process• Heavily used by library staff and liaisons• Positive feedback• Better understanding of ERM
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Future Development
• Integrated with ERMS
• Content management
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XI. Conclusions
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Conclusions• Quality and relevance of resources• Cost-effective solutions• Ready to implement • Multiple purposes and “out of the box” thinking• Easy to maintain• Evolve over time• Apply to other areas
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Questions or comments?
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ReferencesEngland, L., & Fu, L. (2011). Electronic resources evaluation
central: Using off the shelf software, Web 2.0 tools, and LibGuides to manage an electronic resources evaluation process. Journal of Electronic Resources Librarianship, 23(1), 30-42. doi:10.1080/1941126X.2011.551093
England, L., Fu, L., & Miller, S. (Speakers). (2011, April 1). Checklist manifesto for electronic resources: Getting ready for the fiscal year. ACRL 2011 Virtual Conference. [Webcast]. Philadelphia, PA: ACRL. Retrieved from http://www.learningtimes.net/acrl/2011/day2-session6/
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